Umoja Biopharma, Inc.
Executive Assistant Seattle, Washington, United States
Umoja Biopharma, Inc., Washington, District of Columbia, us, 20022
Umoja Biopharma is a game-changing biotech start-up with locations in Seattle, WA and Louisville, CO, focused on transforming the treatment of cancer with a novel integrated immunotherapy platform. Our vision is to develop off-the-shelf therapies capable of treating any tumor, any time. We are a diverse and growing team working in brand-new facilities in downtown Seattle, Washington, and Louisville, Colorado, and we are looking for innovative thinkers who are excited by groundbreaking science and technology, and passionate about squaring up to the challenges inherent to cutting edge drug development.We are committed to the principles of Diversity Equity and Inclusion and strongly invite applications from enthusiastic individuals who share our commitment and help position Umoja as a leader in this front.
We at Umoja believe in the importance of stories; we are looking for great people to join our team to help us create more stories for ourselves, for you, and most importantly for patients and their families.
POSITION SUMMARY
The Executive Assistant is responsible for providing comprehensive administrative and organizational support to the Chief Medical Officer, Chief Financial Officer, Head of BD, and Head of Research. They will also serve as our first point of contact for the SKI Center, our Headquarters in Seattle, WA. This position will report to the Chief of Staff, Head of Administration at Umoja.
This position will partner with the Chief of Staff in providing overall site support for 60+ Umoja employees located at The SKI Center. The successful candidate will play a key role in all site administrative support and must provide exceptional internal customer service and office manager skills. They will need to balance this responsibility while also providing seamless support to the leadership members mentioned above. These leaders are key to the culture at the SKI and this role will be an extension of their leadership. The successful candidate will have unquestionable integrity and can handle highly sensitive, confidential information. They will also have initiative and take it upon themselves to make the SKI Center a great place to work.
With exemplary organizational skills and a knack for precision and detail, this person is vital to the Administrative Team and the facility’s daily operations.
CORE ACCOUNTABILITIES Specific responsibilities include: Provide day-to-day administrative support to Leaders, including calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned Establish and maintain efficient office management processes; perform routine administrative duties such as maintaining office supplies, processing mail and other needs site needs as they are identified. Assist the Chief of Staff and provide overall site support for 60+ Umoja employees Consistently represent Umoja and The SKI Center in a professional manner. Regularly partner cross functionally with leadership and staff at all levels of the organization to ensure the needs of the executives they support are delivered seamlessly. Coordinate efforts across multiple time zones. Coordinate onsite and offsite meetings, meeting space and services (food, beverage, and audio/visual), hosting visitors. Efficiently and accurately process expense reports, contracts, check requests and other accounting forms in accordance with company policy and to ensure timely disbursement or reimbursement through appropriate follow-up. Manage logistics for Seattle based meetings, including AV/technical, location, catering Attention to detail, excellent organization, prioritization, business writing and proofreading skills. Interact and coordinate regularly with other Executive Team members and their staff in the execution of daily responsibilities. Provide general office support, including reception, screening and directing email, reading, and routing mail, developing, and maintaining complex filing systems, photocopying, scanning, and faxing documents as needed. Ability to be self-directed and proactively assess problems and identify solutions. Other duties as assigned The successful candidate will have: Minimum of 5 years of experience as an Administrative Assistant supporting VP level or above. The ability to proficiently navigate and troubleshoot a wide variety of computer software including but not limited to Microsoft Excel, Word, PowerPoint, Outlook, Zoom, MS Teams, and SharePoint. Exceptional judgment and initiative in resolving problems and proactively making recommendations. Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner with minimal supervision. Ability to work under pressure to meet tight deadlines, highly complex and often sensitive situations, and coordinate the input of others in these circumstances. The ability to work with all levels of the organization and handle highly confidential and sensitive information Experience coordinating site events, offsites, and group activities. Experience working at a startup or have genuine interest in working at a startup; meaning the ability to be adaptable and flexible to constant shifts in directions and priorities Demonstrated the ability to be highly accountable and reliable; learns from mistakes, asks questions, and is curious to learn and grow Preferred Qualifications: Experience working within the biotech/pharmaceutical industry is highly preferred. Experience preparing and maintaining budget for office expenditures. Experience supporting, diverse and multi-function leadership teams. You have generosity of spirit and a great sense of humor. Physical Requirements: Position may require long periods of sitting or standing in one place The ability to work onsite a minimum of 4 days per week Must be able to move items weighing up to 30 pounds Salary Range: $96,900 - $119,700 Benefits Offerings
Umoja Biopharma offers its employees competitive Medical, Dental, and Vision plans. Additionally, we offer Umojians access to a 401k plan through Fidelity, with a 100% match up to their first 4% deferral. Umoja also provides a generous Paid Time Off policy, employee commuter benefits, and cell phone stipend. For a full breakdown of our benefits offerings, please see the
Benefits
section of our website. Create a Job Alert Interested in building your career at Umoja Biopharma? Get future opportunities sent straight to your email. Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Are you legally authorized to work in the United States? Select... Work Authorization Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)? Select... Employment Sponsorship LinkedIn Profile Website What is your current home address? * Address Details What are your compensation expectations? Voluntary Self-Identification
For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in Umoja Biopharma’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Select... Voluntary Self-Identification of Disability
Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Why are you being asked to complete this form?
We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp . How do you know if you have a disability?
A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability.
Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury
Disability Status Select... PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.
#J-18808-Ljbffr
CORE ACCOUNTABILITIES Specific responsibilities include: Provide day-to-day administrative support to Leaders, including calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned Establish and maintain efficient office management processes; perform routine administrative duties such as maintaining office supplies, processing mail and other needs site needs as they are identified. Assist the Chief of Staff and provide overall site support for 60+ Umoja employees Consistently represent Umoja and The SKI Center in a professional manner. Regularly partner cross functionally with leadership and staff at all levels of the organization to ensure the needs of the executives they support are delivered seamlessly. Coordinate efforts across multiple time zones. Coordinate onsite and offsite meetings, meeting space and services (food, beverage, and audio/visual), hosting visitors. Efficiently and accurately process expense reports, contracts, check requests and other accounting forms in accordance with company policy and to ensure timely disbursement or reimbursement through appropriate follow-up. Manage logistics for Seattle based meetings, including AV/technical, location, catering Attention to detail, excellent organization, prioritization, business writing and proofreading skills. Interact and coordinate regularly with other Executive Team members and their staff in the execution of daily responsibilities. Provide general office support, including reception, screening and directing email, reading, and routing mail, developing, and maintaining complex filing systems, photocopying, scanning, and faxing documents as needed. Ability to be self-directed and proactively assess problems and identify solutions. Other duties as assigned The successful candidate will have: Minimum of 5 years of experience as an Administrative Assistant supporting VP level or above. The ability to proficiently navigate and troubleshoot a wide variety of computer software including but not limited to Microsoft Excel, Word, PowerPoint, Outlook, Zoom, MS Teams, and SharePoint. Exceptional judgment and initiative in resolving problems and proactively making recommendations. Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner with minimal supervision. Ability to work under pressure to meet tight deadlines, highly complex and often sensitive situations, and coordinate the input of others in these circumstances. The ability to work with all levels of the organization and handle highly confidential and sensitive information Experience coordinating site events, offsites, and group activities. Experience working at a startup or have genuine interest in working at a startup; meaning the ability to be adaptable and flexible to constant shifts in directions and priorities Demonstrated the ability to be highly accountable and reliable; learns from mistakes, asks questions, and is curious to learn and grow Preferred Qualifications: Experience working within the biotech/pharmaceutical industry is highly preferred. Experience preparing and maintaining budget for office expenditures. Experience supporting, diverse and multi-function leadership teams. You have generosity of spirit and a great sense of humor. Physical Requirements: Position may require long periods of sitting or standing in one place The ability to work onsite a minimum of 4 days per week Must be able to move items weighing up to 30 pounds Salary Range: $96,900 - $119,700 Benefits Offerings
Umoja Biopharma offers its employees competitive Medical, Dental, and Vision plans. Additionally, we offer Umojians access to a 401k plan through Fidelity, with a 100% match up to their first 4% deferral. Umoja also provides a generous Paid Time Off policy, employee commuter benefits, and cell phone stipend. For a full breakdown of our benefits offerings, please see the
Benefits
section of our website. Create a Job Alert Interested in building your career at Umoja Biopharma? Get future opportunities sent straight to your email. Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Are you legally authorized to work in the United States? Select... Work Authorization Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)? Select... Employment Sponsorship LinkedIn Profile Website What is your current home address? * Address Details What are your compensation expectations? Voluntary Self-Identification
For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file. As set forth in Umoja Biopharma’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law. If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service. An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Select... Voluntary Self-Identification of Disability
Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Voluntary Self-Identification of Disability Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 Why are you being asked to complete this form?
We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp . How do you know if you have a disability?
A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability.
Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury
Disability Status Select... PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.
#J-18808-Ljbffr