City of Bryan, TX
Position Details
Position Information
Posting Number 2025414
Position Title Buyer
Position # 7931E
FLSA Non-Exempt
Classification Type Administrative/Clerical
Department Fiscal Services
Job Type Full Time
Work Schedule
Monday-Friday; 8am-5pm
Hiring Pay Rate $25.00-$35.00/hour (depending on experience)
Posting Opening Date 07/10/2025
Posting Closing Date
Job Summary
Procures materials, equipment, and services; issues bid and proposal invitations and recommends the acceptance or rejection of bids and proposals according to prescribed policies and regulations; performs contract administration duties.
Essential Job Functions Receives, reviews, and processes purchase requisitions for the City and its departments; verifies compliance with pertinent laws, regulations, codes, and City policies and standards; reviews information to ensure it is complete, accurate, and order parameters are clear and understood; coordinates with department representatives to clarify or obtain additional information. Coordinates the procurement of materials, goods, and services through various procurement methods; develops a variety of technical specifications, Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Requests for Bids (RFB); ensures and monitors that all applicable legal and contractual provisions are included to safeguard the City's interests; evaluates bids, performs price/cost analyses, and assesses terms; calculates discounts, delivery conditions, and the quality and suitability of supplies, materials, and equipment; determines or recommends the award of bids to appropriate vendors. Conduct public bid openings and public pre-bid conferences. Prepares, monitors, and reviews contracts for goods and services. Assists with training department users on purchasing processes and procedures. Represents the Purchasing Department in interactions with customers, management, and other City personnel in procurement matters; answers questions and provides information regarding policies, bid notices, bid openings, bid specifications, bid awards, etc. Receives, responds to, investigates, and resolves procurement-related inquiries and concerns; resolves shipping and invoice discrepancies and level of service issues, or non-compliance with purchasing policies, practices, and procedures; coordinates with vendors to resolve performance and delivery issues, including the need to expedite orders; interprets and explains applicable laws, regulations, codes and policies; promptly responds to requests for emergency orders. Ensures that vendors meet City needs; establishes, develops, and maintains positive vendor relationships; researches, assesses and identifies vendors for products and services within areas of assigned responsibility; interviews vendors to evaluate products and services and to obtain information for use in developing proposals; educates and communicates with vendors regarding purchasing policies and procedures. Establishes, organizes, and maintains applicable purchasing and vendor-related records, files, lists, forms, and other documentation. Writes, compiles, develops, edits, revises, and produces necessary correspondence, reports and other materials; inputs accurate and complete information into the system of record. Assists with monitoring and disposing of surplus, obsolete and salvageable property as needed. Performs related duties as required. Responds regularly and promptly to work. Minimum Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a similar field of study plus at least two (2) years of work experience related to the procurement of supplies, materials, equipment, and/or services; OR an Associate's Degree plus at least four (4) years of experience as listed above; OR a High School Diploma/GED plus at least six (6) years of experience as listed above. Governmental purchasing experience/certification is a plus. Equivalent combinations of related education, experience, certification, and training may also be considered.
Knowledge, Skills & Abilities
Knowledge of:
Purchasing processes and techniques. Methods of conducting product and vendor research. Standard shipping and receiving procedures, methods, and techniques. Records management and maintenance of records. Ability to:
Learn department functions thoroughly to provide general information and explain detailed department processes and procedures. Exercise sound independent judgment within established guidelines. Identify and procure appropriate types and quantities of services, supplies, equipment, and materials required by the City. Organize work, meet critical deadlines, and follow up on assignments with minimal direction. Understand, interpret, apply, and explain applicable laws, codes, and ordinances. Efficiently conduct vendor and product research. Performing cost analyses. Work under steady pressure with frequent interruptions and a high degree of contact by phone or in person. Use software applications (Microsoft Word/PowerPoint/Excel/Outlook) to prepare correspondence, reports, forms, notices, agreements, contracts, and other written materials. Establish and maintain basic and complex records, documents, and files. Display strong ethics and personal accountability. Demonstrate satisfactory performance and a willingness to take on new responsibilities. Demonstrate regular, reliable, and punctual attendance and utilize leave responsibly to ensure sufficient coverage of departmental operations. Abide by City and department administrative directives, policies, and procedures. Provide management with information concerning the incumbent's area of responsibility. Establish and maintain effective working relationships with all levels of City staff, vendors, and the general public. Skills:
Strong computer skills (financial systems, spreadsheets, database tools, e-mail, etc.) Strong verbal and written communication skills. Strong customer service skills. Strong planning, organizational, problem-solving, and time management skills. Licenses, Certifications & Special Requirements
Texas Class C driver's license with a good driving record as measured by the City's evaluation system. Current professional purchasing and/or contract management certification is preferred, but not required. Examples include: Certified Professional in Supply Management (CPSM), Certified Procurement Professional (CPP), Certified Professional Public Buyer (CPPB), Certified Sustainable Procurement Manager (CSPM), and/or Certified Professional Contract Manager (CPCM).
Physical Demands
Physical demands include but are not limited to: sitting, talking, hearing, seeing, standing, walking, driving, bending, reaching, twisting, pushing, pulling, using hands and fingers to operate office equipment and machines, and occasionally lifting and/or moving objects up to and including 25 pounds.
Working Conditions
Work is performed primarily in an office setting or a well-lighted and temperature-controlled working environment.
Equipment
Work shall be performed with tools, appliances, and equipment approved by those agencies and bodies that have control, authority, or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations.
Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, calculator, and vehicle.
Additional Notes/Instructions for Applicants
Work shall be performed with tools, appliances, and equipment approved by those agencies and bodies that have control, authority, or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations.
Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, calculator, and vehicle.
Quicklink for Posting https://www.bryantxjobs.com/postings/4552
Position Information
Posting Number 2025414
Position Title Buyer
Position # 7931E
FLSA Non-Exempt
Classification Type Administrative/Clerical
Department Fiscal Services
Job Type Full Time
Work Schedule
Monday-Friday; 8am-5pm
Hiring Pay Rate $25.00-$35.00/hour (depending on experience)
Posting Opening Date 07/10/2025
Posting Closing Date
Job Summary
Procures materials, equipment, and services; issues bid and proposal invitations and recommends the acceptance or rejection of bids and proposals according to prescribed policies and regulations; performs contract administration duties.
Essential Job Functions Receives, reviews, and processes purchase requisitions for the City and its departments; verifies compliance with pertinent laws, regulations, codes, and City policies and standards; reviews information to ensure it is complete, accurate, and order parameters are clear and understood; coordinates with department representatives to clarify or obtain additional information. Coordinates the procurement of materials, goods, and services through various procurement methods; develops a variety of technical specifications, Requests for Proposals (RFP), Requests for Qualifications (RFQ), and Requests for Bids (RFB); ensures and monitors that all applicable legal and contractual provisions are included to safeguard the City's interests; evaluates bids, performs price/cost analyses, and assesses terms; calculates discounts, delivery conditions, and the quality and suitability of supplies, materials, and equipment; determines or recommends the award of bids to appropriate vendors. Conduct public bid openings and public pre-bid conferences. Prepares, monitors, and reviews contracts for goods and services. Assists with training department users on purchasing processes and procedures. Represents the Purchasing Department in interactions with customers, management, and other City personnel in procurement matters; answers questions and provides information regarding policies, bid notices, bid openings, bid specifications, bid awards, etc. Receives, responds to, investigates, and resolves procurement-related inquiries and concerns; resolves shipping and invoice discrepancies and level of service issues, or non-compliance with purchasing policies, practices, and procedures; coordinates with vendors to resolve performance and delivery issues, including the need to expedite orders; interprets and explains applicable laws, regulations, codes and policies; promptly responds to requests for emergency orders. Ensures that vendors meet City needs; establishes, develops, and maintains positive vendor relationships; researches, assesses and identifies vendors for products and services within areas of assigned responsibility; interviews vendors to evaluate products and services and to obtain information for use in developing proposals; educates and communicates with vendors regarding purchasing policies and procedures. Establishes, organizes, and maintains applicable purchasing and vendor-related records, files, lists, forms, and other documentation. Writes, compiles, develops, edits, revises, and produces necessary correspondence, reports and other materials; inputs accurate and complete information into the system of record. Assists with monitoring and disposing of surplus, obsolete and salvageable property as needed. Performs related duties as required. Responds regularly and promptly to work. Minimum Qualifications
Bachelor's degree in Accounting, Finance, Business Administration, or a similar field of study plus at least two (2) years of work experience related to the procurement of supplies, materials, equipment, and/or services; OR an Associate's Degree plus at least four (4) years of experience as listed above; OR a High School Diploma/GED plus at least six (6) years of experience as listed above. Governmental purchasing experience/certification is a plus. Equivalent combinations of related education, experience, certification, and training may also be considered.
Knowledge, Skills & Abilities
Knowledge of:
Purchasing processes and techniques. Methods of conducting product and vendor research. Standard shipping and receiving procedures, methods, and techniques. Records management and maintenance of records. Ability to:
Learn department functions thoroughly to provide general information and explain detailed department processes and procedures. Exercise sound independent judgment within established guidelines. Identify and procure appropriate types and quantities of services, supplies, equipment, and materials required by the City. Organize work, meet critical deadlines, and follow up on assignments with minimal direction. Understand, interpret, apply, and explain applicable laws, codes, and ordinances. Efficiently conduct vendor and product research. Performing cost analyses. Work under steady pressure with frequent interruptions and a high degree of contact by phone or in person. Use software applications (Microsoft Word/PowerPoint/Excel/Outlook) to prepare correspondence, reports, forms, notices, agreements, contracts, and other written materials. Establish and maintain basic and complex records, documents, and files. Display strong ethics and personal accountability. Demonstrate satisfactory performance and a willingness to take on new responsibilities. Demonstrate regular, reliable, and punctual attendance and utilize leave responsibly to ensure sufficient coverage of departmental operations. Abide by City and department administrative directives, policies, and procedures. Provide management with information concerning the incumbent's area of responsibility. Establish and maintain effective working relationships with all levels of City staff, vendors, and the general public. Skills:
Strong computer skills (financial systems, spreadsheets, database tools, e-mail, etc.) Strong verbal and written communication skills. Strong customer service skills. Strong planning, organizational, problem-solving, and time management skills. Licenses, Certifications & Special Requirements
Texas Class C driver's license with a good driving record as measured by the City's evaluation system. Current professional purchasing and/or contract management certification is preferred, but not required. Examples include: Certified Professional in Supply Management (CPSM), Certified Procurement Professional (CPP), Certified Professional Public Buyer (CPPB), Certified Sustainable Procurement Manager (CSPM), and/or Certified Professional Contract Manager (CPCM).
Physical Demands
Physical demands include but are not limited to: sitting, talking, hearing, seeing, standing, walking, driving, bending, reaching, twisting, pushing, pulling, using hands and fingers to operate office equipment and machines, and occasionally lifting and/or moving objects up to and including 25 pounds.
Working Conditions
Work is performed primarily in an office setting or a well-lighted and temperature-controlled working environment.
Equipment
Work shall be performed with tools, appliances, and equipment approved by those agencies and bodies that have control, authority, or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations.
Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, calculator, and vehicle.
Additional Notes/Instructions for Applicants
Work shall be performed with tools, appliances, and equipment approved by those agencies and bodies that have control, authority, or approval of the design working ranges or limitations of those items; the employee has the responsibility to conform to those ranges and limitations.
Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, calculator, and vehicle.
Quicklink for Posting https://www.bryantxjobs.com/postings/4552