La Joya Independent School District
Purchasing Supervisor
La Joya Independent School District, La Joya, Texas, United States, 78560
Job Title:
Purchasing Supervisor
Wage/Hour Status: Exempt
Reports to:
Comptroller
Pay Grade: PG 4
Dept./School: Business, Finance & Administrative Services
Initiated Date:
April 2025
WHO WE ARE
La Joya Independent School District (ISD) is committed to excellence for students and our community. We have a strong, 100-year, legacy in the Rio Grande Valley. The district's vision - Educational Excellence: The Right of Every Student - conveys our urgent focus on students.
Our work is rooted in five district priorities, which require collaboration and deep commitment to supporting one another as we serve the community. Customer Service Trust & Transparency High-Quality Instruction Excellence in Leadership Integrity & Accountability We are focused on ensuring every student in La Joya ISD has access to high-quality, best-fit schools as we work to improve from a B-district to an A-rated district. We serve more than 22,000 students in more than 30 schools and span six municipalities, covering more than 220 square miles.
WHO WE ARE LOOKING FOR
We are seeking an experienced and strategic leader to oversee the daily operations of the Purchasing Department. The ideal candidate will possess a strong command of public procurement practices, including specification writing, vendor management, and compliance with federal, state, and local regulations. This individual should demonstrate the ability to lead and mentor a team, manage complex procurement processes, and implement effective internal controls. Strong communication, organizational, and decision-making skills are essential, as well as the ability to represent the department in board meetings and district-wide initiatives. A commitment to ethical practices, accountability, and continuous improvement is key to success in this role.
WHY LA JOYA ISD
You will be joining a district that is building on a legacy of achievement while rapidly improving and creating systems to reach new heights for student outcomes and improving the District's overall operational efficiency and effectiveness. You will receive intentional, targeted support in your essential role in serving the Business, Finance and Administrative Services Department of the District. We are also a district focused on continuous improvement and rigorous analysis of the policies and procedures we have in place to ensure that the financial and business operations of the District are transparent to the public and in keeping with generally acceptable accounting principles.
Minimum Required Qualifications
Education:
Bachelor's degree in business administration, Supply Chain Management, Accounting, or a related field required. Certification in purchasing or procurement is preferred.
Experience:
At least 5 years of experience in purchasing, procurement, or supply chain management, with a minimum of 2 years in a supervisory or management role.
Knowledge, Skills & Abilities
Knowledge of eProcurement systems and related technology. Proven experience with disbursement processes and accounts payable systems. Experience working with local government procurement regulations and Texas Education Agency's Financial Accountability System Resource Guide is a p Understanding of vendor management practices and the ability to negotiate contracts and resolve vendor issues. Knowledge of financial controls, including the disbursement process and internal auditing for fraud prevention. Ability to manage multiple projects and ensure adherence to deadlines, budgets, and compliance standards. Problem-solving skills to address issues with vendors, staff, or procurement processes. Proficiency in software related to procurement, disbursement, and accounts payable systems (e.g., eProcurement, Microsoft Excel, ERP systems). Ability to maintain high standards of ethical behavior and confidentiality in managing sensitive financial and vendor information. Strong organizational skills with attention to detail and the ability to manage complex records and documentation. MAJOR RESPONSIBILITIES AND DUTIES
General:
Supervising and Managing:
Oversee the day-to-day operations of the Purchasing Department. Supervise the Senior Buyer and the Purchasing Contract Specialist and the duties and responsibilities assigned to those positions. Evaluate the performance of staff and provide feedback. Address performance issues and implement corrective actions. Train and mentor, as necessary, the Purchasing staff. Plan, direct and supervise the activities of the staff in purchasing materials, supplies, materials, products and services for the District. Vendor Relationship Management:
Maintains strategic supplier relationships, monitors performance, and responds to changes in demand or disruption of goods or services. When necessary, address vendor inquiries and resolve potential vendor issues. Manage the District's eProcurement system, overseeing user access, ensure proper use of workflows, and coordinate with IT or vendors to resolve system issues. Manage and oversee the various procurement mechanisms utilized by local governments to purchase goods and services. Manage and oversee all Board Agenda items pertaining to procurement and attend Board meetings, as required. Oversee the development, issuance, and evaluation of solicitations such as bids, proposals, and quotes in accordance with applicable procurement laws. Compliance and Internal Controls:
Ensure compliance with Local Board Policies, together with all State and Federal laws and regulations governing procurement of good and services, together with all State and Federal regulations that specify, together with being proficient with the Texas Education Agency's Financial Accountability System Resource Guide. Track vendor performance to ensure compliance with contractual obligations and resolve performance issues as needed. Maintain accurate records and documentation Implement and monitor internal controls to prevent fraud and errors. Review and amend procurement policies and procedures periodically and when it becomes necessary. Reports, Analysis and Other Duties:
Monitor procurement activities to ensure cost-effective purchasing aligned with departmental and district budgets. Assist in the preparation of the Annual Financial Audit. Work with other departments within the Business Office as required for the overall efficiency and effectiveness of the Business, Finance and Administrative Services Department. Perform other duties as assigned.
Safety:
Performs preventive maintenance on tools and equipment and ensures equipment operates safely. Follows established safety procedures and techniques to perform job duties, including lifting and climbing; operates tools and equipment according to established safety procedures. Corrects unsafe conditions in the work area and promptly reports any conditions that are not immediately correctable to the supervisor. Supervisory Responsibilities
Selects, trains, supervises and evaluates staff, and makes recommendations relative to assignment, retention, discipline and dismissal.
Personal Work Relationships
All La Joya ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct, and work ethic. Demonstrates high-quality customer service; builds rapport/relationship with the consumer. Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations. Travel Requirements
Travels to school district buildings and professional meetings, as required. Physical & Mental Demands, Work Hazards
Tools/Equipment Used:
Standard office equipment, including computer and peripherals. Posture:
Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting. Motion:
Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching. Lifting:
Occasional light lifting and carrying (less than 15 pounds). Environment:
Works in an office setting; may require occasional irregular and/or prolonged hours. Attendance:
Regular and punctual attendance at the worksite is required for this position. Mental Demands:
Maintains emotional control under stress; works with frequent interruptions.
Position Working Days:
226 Days
NOTE:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities, and management reserves the right to revise the job description or require that other responsibilities be performed when the job changes. Additionally, the minimum level of education notated as a requirement could be supplemented by commensurate experience and/or certification(s) or license(s) as determined by the hiring manager.
Purchasing Supervisor
Wage/Hour Status: Exempt
Reports to:
Comptroller
Pay Grade: PG 4
Dept./School: Business, Finance & Administrative Services
Initiated Date:
April 2025
WHO WE ARE
La Joya Independent School District (ISD) is committed to excellence for students and our community. We have a strong, 100-year, legacy in the Rio Grande Valley. The district's vision - Educational Excellence: The Right of Every Student - conveys our urgent focus on students.
Our work is rooted in five district priorities, which require collaboration and deep commitment to supporting one another as we serve the community. Customer Service Trust & Transparency High-Quality Instruction Excellence in Leadership Integrity & Accountability We are focused on ensuring every student in La Joya ISD has access to high-quality, best-fit schools as we work to improve from a B-district to an A-rated district. We serve more than 22,000 students in more than 30 schools and span six municipalities, covering more than 220 square miles.
WHO WE ARE LOOKING FOR
We are seeking an experienced and strategic leader to oversee the daily operations of the Purchasing Department. The ideal candidate will possess a strong command of public procurement practices, including specification writing, vendor management, and compliance with federal, state, and local regulations. This individual should demonstrate the ability to lead and mentor a team, manage complex procurement processes, and implement effective internal controls. Strong communication, organizational, and decision-making skills are essential, as well as the ability to represent the department in board meetings and district-wide initiatives. A commitment to ethical practices, accountability, and continuous improvement is key to success in this role.
WHY LA JOYA ISD
You will be joining a district that is building on a legacy of achievement while rapidly improving and creating systems to reach new heights for student outcomes and improving the District's overall operational efficiency and effectiveness. You will receive intentional, targeted support in your essential role in serving the Business, Finance and Administrative Services Department of the District. We are also a district focused on continuous improvement and rigorous analysis of the policies and procedures we have in place to ensure that the financial and business operations of the District are transparent to the public and in keeping with generally acceptable accounting principles.
Minimum Required Qualifications
Education:
Bachelor's degree in business administration, Supply Chain Management, Accounting, or a related field required. Certification in purchasing or procurement is preferred.
Experience:
At least 5 years of experience in purchasing, procurement, or supply chain management, with a minimum of 2 years in a supervisory or management role.
Knowledge, Skills & Abilities
Knowledge of eProcurement systems and related technology. Proven experience with disbursement processes and accounts payable systems. Experience working with local government procurement regulations and Texas Education Agency's Financial Accountability System Resource Guide is a p Understanding of vendor management practices and the ability to negotiate contracts and resolve vendor issues. Knowledge of financial controls, including the disbursement process and internal auditing for fraud prevention. Ability to manage multiple projects and ensure adherence to deadlines, budgets, and compliance standards. Problem-solving skills to address issues with vendors, staff, or procurement processes. Proficiency in software related to procurement, disbursement, and accounts payable systems (e.g., eProcurement, Microsoft Excel, ERP systems). Ability to maintain high standards of ethical behavior and confidentiality in managing sensitive financial and vendor information. Strong organizational skills with attention to detail and the ability to manage complex records and documentation. MAJOR RESPONSIBILITIES AND DUTIES
General:
Supervising and Managing:
Oversee the day-to-day operations of the Purchasing Department. Supervise the Senior Buyer and the Purchasing Contract Specialist and the duties and responsibilities assigned to those positions. Evaluate the performance of staff and provide feedback. Address performance issues and implement corrective actions. Train and mentor, as necessary, the Purchasing staff. Plan, direct and supervise the activities of the staff in purchasing materials, supplies, materials, products and services for the District. Vendor Relationship Management:
Maintains strategic supplier relationships, monitors performance, and responds to changes in demand or disruption of goods or services. When necessary, address vendor inquiries and resolve potential vendor issues. Manage the District's eProcurement system, overseeing user access, ensure proper use of workflows, and coordinate with IT or vendors to resolve system issues. Manage and oversee the various procurement mechanisms utilized by local governments to purchase goods and services. Manage and oversee all Board Agenda items pertaining to procurement and attend Board meetings, as required. Oversee the development, issuance, and evaluation of solicitations such as bids, proposals, and quotes in accordance with applicable procurement laws. Compliance and Internal Controls:
Ensure compliance with Local Board Policies, together with all State and Federal laws and regulations governing procurement of good and services, together with all State and Federal regulations that specify, together with being proficient with the Texas Education Agency's Financial Accountability System Resource Guide. Track vendor performance to ensure compliance with contractual obligations and resolve performance issues as needed. Maintain accurate records and documentation Implement and monitor internal controls to prevent fraud and errors. Review and amend procurement policies and procedures periodically and when it becomes necessary. Reports, Analysis and Other Duties:
Monitor procurement activities to ensure cost-effective purchasing aligned with departmental and district budgets. Assist in the preparation of the Annual Financial Audit. Work with other departments within the Business Office as required for the overall efficiency and effectiveness of the Business, Finance and Administrative Services Department. Perform other duties as assigned.
Safety:
Performs preventive maintenance on tools and equipment and ensures equipment operates safely. Follows established safety procedures and techniques to perform job duties, including lifting and climbing; operates tools and equipment according to established safety procedures. Corrects unsafe conditions in the work area and promptly reports any conditions that are not immediately correctable to the supervisor. Supervisory Responsibilities
Selects, trains, supervises and evaluates staff, and makes recommendations relative to assignment, retention, discipline and dismissal.
Personal Work Relationships
All La Joya ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct, and work ethic. Demonstrates high-quality customer service; builds rapport/relationship with the consumer. Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations. Travel Requirements
Travels to school district buildings and professional meetings, as required. Physical & Mental Demands, Work Hazards
Tools/Equipment Used:
Standard office equipment, including computer and peripherals. Posture:
Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting. Motion:
Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching. Lifting:
Occasional light lifting and carrying (less than 15 pounds). Environment:
Works in an office setting; may require occasional irregular and/or prolonged hours. Attendance:
Regular and punctual attendance at the worksite is required for this position. Mental Demands:
Maintains emotional control under stress; works with frequent interruptions.
Position Working Days:
226 Days
NOTE:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities, and management reserves the right to revise the job description or require that other responsibilities be performed when the job changes. Additionally, the minimum level of education notated as a requirement could be supplemented by commensurate experience and/or certification(s) or license(s) as determined by the hiring manager.