New Hope Housing
Senior Staff Accountant & Payroll Manager
General Description
The Senior Staff Accountant & Payroll performs and supports all financial functions-including accounts receivable, accounts payable, payroll, and monthly general ledger reconciliations-as part of the accounting team. This role owns biweekly payroll processing in
ADP Workforce Now (WFN)
and ensures accurate posting to the general ledger (MIP/Abila) and compliance with federal and state requirements.
Tasks to be Performed
Accounts Receivable / Revenue Prepare monthly invoices to the County, HUD, and the Commonwealth of Virginia. Maintain A/R records and follow up on collections; resolve billing discrepancies with grantors and partners. Cash & General Accounting
Monitor organizational cash and investment balances; prepare cash position reporting. Complete bank reconciliations for all accounts and record necessary journal entries. Reconcile general ledger and balance sheet accounts monthly; maintain schedules for each balance sheet account. Prepare month-end close entries (accruals/deferrals, prepaid schedules, fixed assets, allocations). Payroll (ADP Workforce Now) - Primary
Manage
end-to-end, biweekly payroll
in
ADP WFN : timecard imports/approvals, earnings, differentials, retro pay, off-cycle runs, final pay for separations, and pay adjustments. Maintain employee payroll master data (hire/rehire, status, pay rate changes, tax withholdings, deductions, direct deposit), ensuring proper documentation and approvals. Administer
deductions and employer contributions
(health/dental/vision, FSA/HSA, 403(b)/401(a) or similar retirement plans) and
garnishments ; coordinate with HR/Benefits on eligibility and changes. Reconcile payroll registers to the
general ledger ; post payroll journal entries and clear payroll liability accounts monthly. Ensure accurate
tax withholding and filing
coordination (federal 941/940, state withholding & unemployment); partner with ADP tax services and resolve tax notices. Prepare and validate
ADP WFN reports
(labor distribution, deduction/contribution audits, PTO/LWOP balances, overtime) for Finance, HR, and program leadership. Lead
year-end payroll
activities (W-2/W-3 review, fringe/GTLI imputed income, ACA data coordination); support 1095-C as needed with HR/benefits vendors. Maintain internal payroll controls and SOPs; ensure segregation of duties and audit-ready documentation. Systems & Integration
Manage
Payroll → MIP/Abila
integration: GL mapping, export/import, posting validation, and exception resolution. Develop and maintain thorough knowledge of the
MIP/Abila
accounting system and ADP WFN workflows; recommend process improvements and automations. Payables / Compliance / Audit
Serve as liaison with vendors, grantors, and contractors regarding billing questions. Assist Accounts Payable staff as needed (invoice coding, approvals, check/EFT runs, 1099 review). Oversee preparation of Federal Form
1096 & 1099
as necessary. Assist with audit preparation (financial statement, single audit, program/grant audits) and prepare requested schedules and reconciliations. Collaboration & Other
Participate in agency-wide staff meetings and other meetings as assigned. Prepare and review administrative policies and procedures related to financial matters and payroll. Perform other duties as assigned. Qualifications
Bachelor's degree in Accounting, Finance, or related field preferred. Minimum seven (7) years
of progressive accounting/finance experience, preferably in a
nonprofit
environment; experience supervising or leading processes/people preferred. Hands-on ADP Workforce Now payroll processing experience required
(multi-cycle, end-to-end); strong knowledge of payroll compliance, deductions/benefits, and payroll GL reconciliation. Demonstrated proficiency with
MIP/Abila
(or similar nonprofit/fund accounting systems); strong Excel skills (lookups, pivots, reconciliations). Substantial knowledge of GAAP and nonprofit accounting (funding restrictions, grants, cost allocations). Effective written and interpersonal communication skills; ability to partner with HR, program leadership, and external stakeholders. Strong attention to detail, organization, and deadline management; commitment to internal controls and audit readiness. Preferred:
CPA, CPP, or progress toward credential(s); experience with grant billing to government funders; experience with benefits administration interfaces (retirement, health).
Mission Alignment
Commitment to the mission of New Hope Housing.
ADA Statement
New Hope Housing Inc. will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. Any person in need of accommodation should contact Human Resources directly for assistance.
General Description
The Senior Staff Accountant & Payroll performs and supports all financial functions-including accounts receivable, accounts payable, payroll, and monthly general ledger reconciliations-as part of the accounting team. This role owns biweekly payroll processing in
ADP Workforce Now (WFN)
and ensures accurate posting to the general ledger (MIP/Abila) and compliance with federal and state requirements.
Tasks to be Performed
Accounts Receivable / Revenue Prepare monthly invoices to the County, HUD, and the Commonwealth of Virginia. Maintain A/R records and follow up on collections; resolve billing discrepancies with grantors and partners. Cash & General Accounting
Monitor organizational cash and investment balances; prepare cash position reporting. Complete bank reconciliations for all accounts and record necessary journal entries. Reconcile general ledger and balance sheet accounts monthly; maintain schedules for each balance sheet account. Prepare month-end close entries (accruals/deferrals, prepaid schedules, fixed assets, allocations). Payroll (ADP Workforce Now) - Primary
Manage
end-to-end, biweekly payroll
in
ADP WFN : timecard imports/approvals, earnings, differentials, retro pay, off-cycle runs, final pay for separations, and pay adjustments. Maintain employee payroll master data (hire/rehire, status, pay rate changes, tax withholdings, deductions, direct deposit), ensuring proper documentation and approvals. Administer
deductions and employer contributions
(health/dental/vision, FSA/HSA, 403(b)/401(a) or similar retirement plans) and
garnishments ; coordinate with HR/Benefits on eligibility and changes. Reconcile payroll registers to the
general ledger ; post payroll journal entries and clear payroll liability accounts monthly. Ensure accurate
tax withholding and filing
coordination (federal 941/940, state withholding & unemployment); partner with ADP tax services and resolve tax notices. Prepare and validate
ADP WFN reports
(labor distribution, deduction/contribution audits, PTO/LWOP balances, overtime) for Finance, HR, and program leadership. Lead
year-end payroll
activities (W-2/W-3 review, fringe/GTLI imputed income, ACA data coordination); support 1095-C as needed with HR/benefits vendors. Maintain internal payroll controls and SOPs; ensure segregation of duties and audit-ready documentation. Systems & Integration
Manage
Payroll → MIP/Abila
integration: GL mapping, export/import, posting validation, and exception resolution. Develop and maintain thorough knowledge of the
MIP/Abila
accounting system and ADP WFN workflows; recommend process improvements and automations. Payables / Compliance / Audit
Serve as liaison with vendors, grantors, and contractors regarding billing questions. Assist Accounts Payable staff as needed (invoice coding, approvals, check/EFT runs, 1099 review). Oversee preparation of Federal Form
1096 & 1099
as necessary. Assist with audit preparation (financial statement, single audit, program/grant audits) and prepare requested schedules and reconciliations. Collaboration & Other
Participate in agency-wide staff meetings and other meetings as assigned. Prepare and review administrative policies and procedures related to financial matters and payroll. Perform other duties as assigned. Qualifications
Bachelor's degree in Accounting, Finance, or related field preferred. Minimum seven (7) years
of progressive accounting/finance experience, preferably in a
nonprofit
environment; experience supervising or leading processes/people preferred. Hands-on ADP Workforce Now payroll processing experience required
(multi-cycle, end-to-end); strong knowledge of payroll compliance, deductions/benefits, and payroll GL reconciliation. Demonstrated proficiency with
MIP/Abila
(or similar nonprofit/fund accounting systems); strong Excel skills (lookups, pivots, reconciliations). Substantial knowledge of GAAP and nonprofit accounting (funding restrictions, grants, cost allocations). Effective written and interpersonal communication skills; ability to partner with HR, program leadership, and external stakeholders. Strong attention to detail, organization, and deadline management; commitment to internal controls and audit readiness. Preferred:
CPA, CPP, or progress toward credential(s); experience with grant billing to government funders; experience with benefits administration interfaces (retirement, health).
Mission Alignment
Commitment to the mission of New Hope Housing.
ADA Statement
New Hope Housing Inc. will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990. Any person in need of accommodation should contact Human Resources directly for assistance.