Oliver Wyman - Executive Assistant to Health Actuarial Practices -Atlanta

Company:Oliver WymanDescription:About Oliver WymanOliver Wyman is a global leader in management consulting. With offices in more than 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 5,700 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan [NYSE: MMC]. For more information, visit www.oliverwyman.com. Follow Oliver Wyman on Twitter @OliverWyman. About the Role:The Actuarial Practice of Oliver Wyman advises clients across a broad spectrum of risk management issues. We are a rapidly growing group with offices expanding across the globe. Our actuaries hold the highest professional qualifications and are nationally recognized as experts in their field(s). We use mathematical and statistical modeling skills and our qualitative assessment methodologies to assist clients in evaluating and addressing risk. Our solutions help clients manage and prepare for the potential financial consequences of uncertain future events. We bring a combination of broad-based expertise with specialized knowledge of specific risks, allowing us to provide independent, objective advice in the three primary areas of risk: healthcare, life and annuity, and property and casual.Health Care includes traditional actuarial services, such as the estimation of premium rates and claim liabilities, and high-level strategic advice to insurers, health care providers, government agencies, law firms and regulators.This role is a full-time 40 hours per week role. This is a hybrid role that requires a presence in the office 3 days per week. There is no option to be fully remote.Key Responsibilities:Practice/Project SupportAssist with Practice events organization such as meetings, off-sites, conference callsAssist Practice Leader with agenda settingCoordinate material needed, take meeting minutes and send out to participantsCoordinate Kick Off meetings, project meetings and internal meetings including team updates, case reviews and YERsKey contact for Partners, Finance and Legal on Contracts & InvoicesProvide support on document formatting and proposal handlingAssist the Chief of Staff with onboarding and offboarding of new Health staffSupport Salesforce and revenue processes including gathering data, updating templates and distributing final summariesSupport weekly time tracking for reconciliation/utilization reportsMaintain key practice documents as requiredManage and maintain the practice calendar including coordinating recurring practice meetings such as leadership team meetings and all-staff callsTake meeting notes for weekly all-staff callsManage the shared practice drive ensuring documents are current, clearly named and organized for easy accessMaintain templates and trackers for repeatable process (onboarding templates, etc.)Gather and update information for quarterly OWA newslettersTrack key dates and deadlines (e.g. survey windows, time entry, performance review cycles, etc.)Provide administrative support for internal initiatives and practice-wide projects led by the Chief of StaffBusiness Development/Practice Client DevelopmentPoint of contact for all clients and Oliver Wyman departments on behalf of Practice (Group)Assist with organization of all Practice Client events in collaboration with Events, Marketing and Practice PartnersDevelop deep understanding of Practice products and services in support of business development effortsUnderstand supported Partners' business goals and help to push them forwardDevelop excellent rapport with client assistants to facilitate access to senior leaders with existing and prospective clientsWork with assigned Partners to tier contacts (clients and prospects) and proactively coordinate outreach based on Partner preferenceReview marketing campaigns and determine targeted follow-upReview Partners' contact lists and proactively identify opportunities for business development meetings to optimize scheduled travelsTalent ManagementMay liaise with talent managers on staffing on behalf of Practice to ensure consultants are assigned to the right projectAssist with onboarding of all new Practice joiners (Partners, Principals, consultants)Support & CoverageProvide executive assistant support to 1-2 PartnersMaintain diaries for Partners, scheduling internal and external meetings, communicating with clients and internal staff as appropriateProactively spot opportunities to add internal and external meetings, interviews, staff meetings, follow up meetingsCoordinate travel and accommodationSingle point of contact for all assigned Partners' administrative needs including security access, conference room booking, catering ordersLiaise with other support departments (DTP requests, printing, recruiting and finance)Enter and manage contacts and opportunities in SalesforcePrepare timesheets for each assigned PartnerPrepare all expense reports and/or delegate to a team assistant when necessaryProvide coverage for EAs who are out of the officeProvide training to new hires on specific topics (calendaring, travel, timesheet & expenses, coverage)Experience Required:5+ years as Executive AssistantSkills & Attributes:Problem solverStrong service focusExcellent communicator; Good networkerGood judgment; Able to maintain and respect confidentialitySense of urgency and able to make good decisions under pressureSelf-starterAble to manage a heavy work volume and meet deadlinesOrganized and excellent attention to detailsCollaborative and team player, positive attitudeFlexible and able to adapt to changeTechnical Skills:Strong Word, PowerPoint, Excel and Outlook skillsAdvanced Knowledge of Salesforce preferableOliver Wyman, a business of Marsh McLennan (NYSE: MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X.Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com.Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.