City of O'Fallon
Part-Time Police Records Clerk
This position performs administrative and technical duties in support of the Police Department's records management operations. Typical work hours are 7a-5p (3) days per week. Schedule: Part-Time (3) 10 hour days per week Application Deadline: 8/1/25
Position Summary:
The City of O'Fallon Police Department is seeking a dependable and detail-oriented Part-Time Records Clerk to support the department's records management functions. This position performs both administrative and technical duties that contribute to the organization, security, and accuracy of law enforcement records while ensuring compliance with all local, state, and federal regulations. Key Responsibilities:
Process incoming police reports, summons, warrant applications, fingerprint cards, and lab results Maintain, scan, and track active, pending, closed, and archived case records Use CaseNet to track case status and provide case disposition updates Prepare and submit Racial Profiling statistics and reports to federal agencies (monthly and annually) Respond to Sunshine Law requests by researching and releasing authorized reports Conduct criminal background checks in accordance with Missouri State Statutes Submit electronic monthly/yearly STARS reports to Missouri Department of Revenue Maintain digital/audio records (SD cards, CDs, DVDs, video logs); ensure secure reproduction Enter data into REJIS (DWITS, CIT), and process Animal Control release paperwork Invoice external agencies for records research and reproduction services Serve as a commissioned Notary Public for department needs Greet the public, answer incoming calls, and input service requests into the CAD system Receive and forward subpoenas to officers and supervisors Assist with Chaplains Assistance Program applicant processing Maintain backup body-worn camera footage and handle media logs Appear in municipal, state, or federal court as required to provide credible testimony Perform other related duties as assigned Knowledge, Skills, and Abilities:
Ability to identify, manage, and prioritize confidential information appropriately Working knowledge of law enforcement terminology and recordkeeping practices Familiarity with CAD systems, multi-line phone systems, and public interaction protocols Knowledge of city streets and geography for location-based referencing Understanding of general office procedures, records retention, and filing systems Knowledge of local, state, and federal laws related to records access and retention Proficient with office equipment (e.g., copier, fax, scanner, multi-line phone, PC) Ability to prepare clear, precise administrative reports Proficiency with specialized law enforcement software, including: OMNIGO, INCODE, MULES, CaseNet, REJIS, OASIS Strong written and verbal communication skills Capable of effective problem-solving and decision-making under pressure Excellent customer service skills when dealing with the general public Ability to provide credible testimony in court Minimum Qualifications:
High school diploma or GED required One to two years of related experience in law enforcement records, office administration, or similar clerical support roles Or any combination of education, training, or experience that provides the required knowledge and skills Must be eligible to obtain and maintain MULES certification and Notary Public commission Ability to pass a background check, drug screening, and any required legal certifications The City of O'Fallon is an Equal Opportunity Employer and participates in E-Verify.
This position performs administrative and technical duties in support of the Police Department's records management operations. Typical work hours are 7a-5p (3) days per week. Schedule: Part-Time (3) 10 hour days per week Application Deadline: 8/1/25
Position Summary:
The City of O'Fallon Police Department is seeking a dependable and detail-oriented Part-Time Records Clerk to support the department's records management functions. This position performs both administrative and technical duties that contribute to the organization, security, and accuracy of law enforcement records while ensuring compliance with all local, state, and federal regulations. Key Responsibilities:
Process incoming police reports, summons, warrant applications, fingerprint cards, and lab results Maintain, scan, and track active, pending, closed, and archived case records Use CaseNet to track case status and provide case disposition updates Prepare and submit Racial Profiling statistics and reports to federal agencies (monthly and annually) Respond to Sunshine Law requests by researching and releasing authorized reports Conduct criminal background checks in accordance with Missouri State Statutes Submit electronic monthly/yearly STARS reports to Missouri Department of Revenue Maintain digital/audio records (SD cards, CDs, DVDs, video logs); ensure secure reproduction Enter data into REJIS (DWITS, CIT), and process Animal Control release paperwork Invoice external agencies for records research and reproduction services Serve as a commissioned Notary Public for department needs Greet the public, answer incoming calls, and input service requests into the CAD system Receive and forward subpoenas to officers and supervisors Assist with Chaplains Assistance Program applicant processing Maintain backup body-worn camera footage and handle media logs Appear in municipal, state, or federal court as required to provide credible testimony Perform other related duties as assigned Knowledge, Skills, and Abilities:
Ability to identify, manage, and prioritize confidential information appropriately Working knowledge of law enforcement terminology and recordkeeping practices Familiarity with CAD systems, multi-line phone systems, and public interaction protocols Knowledge of city streets and geography for location-based referencing Understanding of general office procedures, records retention, and filing systems Knowledge of local, state, and federal laws related to records access and retention Proficient with office equipment (e.g., copier, fax, scanner, multi-line phone, PC) Ability to prepare clear, precise administrative reports Proficiency with specialized law enforcement software, including: OMNIGO, INCODE, MULES, CaseNet, REJIS, OASIS Strong written and verbal communication skills Capable of effective problem-solving and decision-making under pressure Excellent customer service skills when dealing with the general public Ability to provide credible testimony in court Minimum Qualifications:
High school diploma or GED required One to two years of related experience in law enforcement records, office administration, or similar clerical support roles Or any combination of education, training, or experience that provides the required knowledge and skills Must be eligible to obtain and maintain MULES certification and Notary Public commission Ability to pass a background check, drug screening, and any required legal certifications The City of O'Fallon is an Equal Opportunity Employer and participates in E-Verify.