Harlandale ISD
Administrative Assistant/Counseling Center (HS)
Harlandale ISD, San Antonio, Texas, United States, 78208
Job Title:
Admin Asst to Counselor (HS)
Exemption Status:
Nonexempt/At-Will Reports to:
Assistant Principal/Counselors
Pay Grade:
D4 (HS) Dept./School:
Assigned Campus
Calendar Days:
202
Primary Purpose: Provide clerical and office support to the Counseling Department
Qualifications:
Education/Certification: High school diploma or GED
Special Knowledge/Skills: Proficient keyboarding skills Effective organization, communication, and interpersonal skills Ability to understand and follow detailed written and verbal instructions Ability to operate basic office equipment
Experience: Three years experience in an office setting
Major Responsibilities and Duties:
Reception and Phones 1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff. 2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes. 3. Assist parents in checking students in and out of school. 4. Prepare and distribute student identification cards, bus passes, and parking stickers. 5. Assist with the receipt and distribution of student materials, including homework requests. 6. Receive, sort, and distribute mail, messages, documents, and other deliveries. 7. Issue student locks/lockers, as needed. 8. Maintain student records, updating grades, test scores, etc., as needed. 9. Maintain inventory of campus supplies and order supplies, as needed. 10. Process delivery of warehouse orders. 11. Assist office staff with student withdrawals, student academic records from other campuses/districts. 12. Provide student data to appropriate personnel, as needed. 13. Set up parent/teacher conferences. 14. Assist Special Education teachers by (1) providing student data; (2) setting up ARD's. 15. Assist with the dissemination and collection of student choice slips. 16. Provide class schedules/grade cards to students, as needed. 17. Maintain student discipline records; enter into Region 20 Data System all referrals; and file discipline referrals.
Other 18. Provide clerical assistance as needed including assisting with the scheduling of appointments. 19. Compile, maintain, and file all reports, records, and other documents as required. 20. Maintain confidentiality. 21. Follow district safety protocols and emergency procedures. 22. Perform other job-related duties as may be assigned by Assistant Principal or designee.
Supervisory Responsibilities: None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:
Multi-line phone system; standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law. An Equal Opportunity Employer
Admin Asst to Counselor (HS)
Exemption Status:
Nonexempt/At-Will Reports to:
Assistant Principal/Counselors
Pay Grade:
D4 (HS) Dept./School:
Assigned Campus
Calendar Days:
202
Primary Purpose: Provide clerical and office support to the Counseling Department
Qualifications:
Education/Certification: High school diploma or GED
Special Knowledge/Skills: Proficient keyboarding skills Effective organization, communication, and interpersonal skills Ability to understand and follow detailed written and verbal instructions Ability to operate basic office equipment
Experience: Three years experience in an office setting
Major Responsibilities and Duties:
Reception and Phones 1. Receive and direct incoming calls, take reliable messages, and route to appropriate staff. 2. Greet and direct campus visitors. Maintain visitor log and issue visitor passes. 3. Assist parents in checking students in and out of school. 4. Prepare and distribute student identification cards, bus passes, and parking stickers. 5. Assist with the receipt and distribution of student materials, including homework requests. 6. Receive, sort, and distribute mail, messages, documents, and other deliveries. 7. Issue student locks/lockers, as needed. 8. Maintain student records, updating grades, test scores, etc., as needed. 9. Maintain inventory of campus supplies and order supplies, as needed. 10. Process delivery of warehouse orders. 11. Assist office staff with student withdrawals, student academic records from other campuses/districts. 12. Provide student data to appropriate personnel, as needed. 13. Set up parent/teacher conferences. 14. Assist Special Education teachers by (1) providing student data; (2) setting up ARD's. 15. Assist with the dissemination and collection of student choice slips. 16. Provide class schedules/grade cards to students, as needed. 17. Maintain student discipline records; enter into Region 20 Data System all referrals; and file discipline referrals.
Other 18. Provide clerical assistance as needed including assisting with the scheduling of appointments. 19. Compile, maintain, and file all reports, records, and other documents as required. 20. Maintain confidentiality. 21. Follow district safety protocols and emergency procedures. 22. Perform other job-related duties as may be assigned by Assistant Principal or designee.
Supervisory Responsibilities: None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used:
Multi-line phone system; standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting:
Occasional light lifting and carrying (less than 15 pounds)
Environment:
May work prolonged or irregular hours
Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law. An Equal Opportunity Employer