Qwalifize LLC
Type:
Permanent
Full time or Part Time:
Part Time
Job Title:
Executive Assistant - Part time Schedule:
20-25 hours to start and can increase as business needs increase with successful performance. Pay Rate: $20 per hour Location: Hybrid (In-person for events and some meetings) Language Requirements: Write, read, and speak English fluently Language Preferences: Speak, read and write Spanish Job Overview: We are seeking a highly organized, energetic, proactive, and professional
Part-Time Executive Assistant
to support the CEO of a growing staffing company with commercial and government contracts. This person will serve as a critical gatekeeper, managing the CEO’s calendar, screening phonecalls and other communication, and ensuring that only high-priority matters reach their attention. The ideal candidate has experience supporting executives, is comfortable working in a fast-paced environment, has excellent judgment to create structure and can anticipate the needs of the CEO. Works with a sense of urgency, pride and is a solution-oriented professional. Sets personal goals and is a champion of our our team. Also, Familiarity with commercial and government contracting (e.g., proposal cycles, SAM.gov, etc.) and will perform other duties as assigned. Key Responsibilities: Email & Calendar Management Monitor and manage the CEO’s inbox, flagging important messages and drafting responses. Schedule and prioritize meetings across time zones. Ensure daily calendar is optimized for productivity and goals. Call & Communication Screening Screen incoming calls and messages to filter out non-essential requests. Act as the first point of contact for clients, partners, and vendors with professionalism and discretion. Client Interaction & Follow-Up Coordinate communications with commercial and government clients. Draft follow-up emails, presentations, proposals, or memos as directed. Administrative Support Prepare briefings, agendas, PowerPoint presentations and summaries for meetings. Track action items and deadlines from meetings and ensure timely follow-up. Assist with document organization, contract tracking, and file management. Light Project Management Help manage small internal or client-related projects and timelines. Coordinate with internal team members and external stakeholders. Exercise Judgment In complex or sensitive situations (e.g., which investor email deserves priority). Personalized Relationship Management Human nuance and high emotional intelligence. Make Executive Decisions On my behalf beyond structured tasks if authorized. Representation In calls, write nuanced emails, or manage vendors or relationships. Automate Repetitive Tasks Research and present the use of Power Automate or integrations. Experience Requirements: 3+ years supporting senior executives in professional services. Tech-savvy and able to adapt quickly to new tools. Strong proficiency with Microsoft 365, CRM and project management tools i.e. Outlook, Teams, Word, Excel, PowerPoint, and OneNote. Excellent written and verbal communication skills. Familiarity with government contracting (e.g., proposal cycles, SAM.gov, FAR regulations, etc.) Proven ability to manage sensitive and confidential information. Experience supporting clients in both the commercial and government sectors. Detail-oriented with excellent organizational and time-management skills. Experience using AI tools like Microsoft Copilot, Grammarly, or scheduling automations. Basic understanding of operational and contracting workflows. Able to lift up to 15lbs, sit for long hours, has dexterity of finger, etc. Can type 45wpm Experience Requirements: Experience working in a staffing firm environment Education : High School Diploma or GED Associate's Degree Training Schedule: TBD Schedule : 10am - 3pm, Monday - Friday Dress Code: Business casual Benefits: None while part time, but can become a full-time role which is dependent upon business needs and successful performance, benefits would be offered if becomes full time Additional Information: Drug and background checks are performed. Valid identification and reliable transportation required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Our employees are authorized to work in the United States. Candidates shall supply their own transportation.
Executive Assistant - Part time Schedule:
20-25 hours to start and can increase as business needs increase with successful performance. Pay Rate: $20 per hour Location: Hybrid (In-person for events and some meetings) Language Requirements: Write, read, and speak English fluently Language Preferences: Speak, read and write Spanish Job Overview: We are seeking a highly organized, energetic, proactive, and professional
Part-Time Executive Assistant
to support the CEO of a growing staffing company with commercial and government contracts. This person will serve as a critical gatekeeper, managing the CEO’s calendar, screening phonecalls and other communication, and ensuring that only high-priority matters reach their attention. The ideal candidate has experience supporting executives, is comfortable working in a fast-paced environment, has excellent judgment to create structure and can anticipate the needs of the CEO. Works with a sense of urgency, pride and is a solution-oriented professional. Sets personal goals and is a champion of our our team. Also, Familiarity with commercial and government contracting (e.g., proposal cycles, SAM.gov, etc.) and will perform other duties as assigned. Key Responsibilities: Email & Calendar Management Monitor and manage the CEO’s inbox, flagging important messages and drafting responses. Schedule and prioritize meetings across time zones. Ensure daily calendar is optimized for productivity and goals. Call & Communication Screening Screen incoming calls and messages to filter out non-essential requests. Act as the first point of contact for clients, partners, and vendors with professionalism and discretion. Client Interaction & Follow-Up Coordinate communications with commercial and government clients. Draft follow-up emails, presentations, proposals, or memos as directed. Administrative Support Prepare briefings, agendas, PowerPoint presentations and summaries for meetings. Track action items and deadlines from meetings and ensure timely follow-up. Assist with document organization, contract tracking, and file management. Light Project Management Help manage small internal or client-related projects and timelines. Coordinate with internal team members and external stakeholders. Exercise Judgment In complex or sensitive situations (e.g., which investor email deserves priority). Personalized Relationship Management Human nuance and high emotional intelligence. Make Executive Decisions On my behalf beyond structured tasks if authorized. Representation In calls, write nuanced emails, or manage vendors or relationships. Automate Repetitive Tasks Research and present the use of Power Automate or integrations. Experience Requirements: 3+ years supporting senior executives in professional services. Tech-savvy and able to adapt quickly to new tools. Strong proficiency with Microsoft 365, CRM and project management tools i.e. Outlook, Teams, Word, Excel, PowerPoint, and OneNote. Excellent written and verbal communication skills. Familiarity with government contracting (e.g., proposal cycles, SAM.gov, FAR regulations, etc.) Proven ability to manage sensitive and confidential information. Experience supporting clients in both the commercial and government sectors. Detail-oriented with excellent organizational and time-management skills. Experience using AI tools like Microsoft Copilot, Grammarly, or scheduling automations. Basic understanding of operational and contracting workflows. Able to lift up to 15lbs, sit for long hours, has dexterity of finger, etc. Can type 45wpm Experience Requirements: Experience working in a staffing firm environment Education : High School Diploma or GED Associate's Degree Training Schedule: TBD Schedule : 10am - 3pm, Monday - Friday Dress Code: Business casual Benefits: None while part time, but can become a full-time role which is dependent upon business needs and successful performance, benefits would be offered if becomes full time Additional Information: Drug and background checks are performed. Valid identification and reliable transportation required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Our employees are authorized to work in the United States. Candidates shall supply their own transportation.