Executive Alliance
Salary : $55000 - $60000
Key Responsibilities:
Administrative Support:
Manage calendars, schedule meetings, coordinate appointments, and handle travel arrangements for the Assist Management Team. Prepare and process expense reports, invoices, purchase orders, and check requests. Draft, proofread, and format business correspondence, reports, lease documents, and presentations. Organize and maintain physical and digital filing systems, including lease records, vendor contracts, compliance documents, and tenant correspondence. Property/Lease Management Support:
Assist with lease abstracting, tracking key lease dates (e.g., expirations, options, rent increases), and ensuring lease compliance. Prepare lease summaries, renewal notices, rent rolls, and CAM (Common Area Maintenance) reconciliations. Monitor lease obligations and coordinate communication with tenants regarding rent payments, renewals, repairs, and notices. Help manage vendor relationships, including obtaining bids, maintaining insurance certificates, and coordinating service contracts. Project & Operational Support:
Assist in the coordination of property inspections, maintenance schedules, capital improvement projects, and tenant build-outs. Track project timelines, budget updates, and deliverable status. Support budget preparation and forecasting by collecting financial data and compiling reports. Communication & Client Service:
Serve as a point of contact for internal stakeholders, tenants, vendors, and service providers. Respond to tenant requests and escalate maintenance issues or lease disputes as appropriate. Help prepare tenant newsletters, notices, or announcements. Job Requirements:
Qualifications:
Required:
3-5 years of experience as an Executive Assistant, Administrative Assistant, or Coordinator, preferably in real estate, property management, or lease administration. Strong knowledge of office procedures, documentation standards, and calendaring tools. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), MRI, and document management systems. Excellent organizational, time management, and multi-tasking skills. Ability to work independently, take initiative, and prioritize tasks in a fast-paced environment. Preferred:
Experience with Yardi, MRI, CoStar, VTS, or similar property management/lease administration platforms. Familiarity with real estate terms, lease abstracts, and CAM reconciliations. Notary Public certification (optional but a plus). Key Competencies:
High attention to detail and accuracy Discretion and integrity when handling confidential information Strong written and verbal communication skills Collaborative team player with a proactive mindset Ability to anticipate needs and problem-solve independently
The Salary Range is $55,000 - $60,000.
Contact Details:
Vince DeMonte
Director of Recruiting
Executive Alliance
vince@execsallied.com
www.execsallied.com
direct dial - 631.498.8329
Key Responsibilities:
Administrative Support:
Manage calendars, schedule meetings, coordinate appointments, and handle travel arrangements for the Assist Management Team. Prepare and process expense reports, invoices, purchase orders, and check requests. Draft, proofread, and format business correspondence, reports, lease documents, and presentations. Organize and maintain physical and digital filing systems, including lease records, vendor contracts, compliance documents, and tenant correspondence. Property/Lease Management Support:
Assist with lease abstracting, tracking key lease dates (e.g., expirations, options, rent increases), and ensuring lease compliance. Prepare lease summaries, renewal notices, rent rolls, and CAM (Common Area Maintenance) reconciliations. Monitor lease obligations and coordinate communication with tenants regarding rent payments, renewals, repairs, and notices. Help manage vendor relationships, including obtaining bids, maintaining insurance certificates, and coordinating service contracts. Project & Operational Support:
Assist in the coordination of property inspections, maintenance schedules, capital improvement projects, and tenant build-outs. Track project timelines, budget updates, and deliverable status. Support budget preparation and forecasting by collecting financial data and compiling reports. Communication & Client Service:
Serve as a point of contact for internal stakeholders, tenants, vendors, and service providers. Respond to tenant requests and escalate maintenance issues or lease disputes as appropriate. Help prepare tenant newsletters, notices, or announcements. Job Requirements:
Qualifications:
Required:
3-5 years of experience as an Executive Assistant, Administrative Assistant, or Coordinator, preferably in real estate, property management, or lease administration. Strong knowledge of office procedures, documentation standards, and calendaring tools. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), MRI, and document management systems. Excellent organizational, time management, and multi-tasking skills. Ability to work independently, take initiative, and prioritize tasks in a fast-paced environment. Preferred:
Experience with Yardi, MRI, CoStar, VTS, or similar property management/lease administration platforms. Familiarity with real estate terms, lease abstracts, and CAM reconciliations. Notary Public certification (optional but a plus). Key Competencies:
High attention to detail and accuracy Discretion and integrity when handling confidential information Strong written and verbal communication skills Collaborative team player with a proactive mindset Ability to anticipate needs and problem-solve independently
The Salary Range is $55,000 - $60,000.
Contact Details:
Vince DeMonte
Director of Recruiting
Executive Alliance
vince@execsallied.com
www.execsallied.com
direct dial - 631.498.8329