Tripoint Search
Legal Team Assistant (Legal Secretary)
Tripoint Search, San Francisco, California, United States, 94199
Location: San Francisco, California
Type: Direct Hire
Job #1012
POSITION: Legal Team Assistant (Legal Secretary)
ORGANIZATION:
Law Firm
LOCATION:
San Francisco, CA
SUMMARY:
The Legal Team Assistant will provide high-quality client and attorney support, performing administrative tasks and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced office. Someone who has a willingness to work hard as a member of a great team and work well-paid overtime.
KEY RESPONSIBILITIES
Provide administrative legal support to variety of key stakeholders of a top law firm Function with autonomy and work on special projects with each case and clients Handle complex Legal Assistant activities (may be highly confidential and require discretion) Interface and establish ongoing positive business relationship with clients Communicate effectively on busy, multiple telephone lines Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities Type, format, edit and finalize legal documents Compose routine letters and memoranda and prepare reports Assist in the preparation of time-keeping, travel, expense reports and other personnel records; Schedule and arrange meetings and conferences Update and monitor calendar reminders and entries for all deadlines Input attorney time sheets and daily Time Entry Other duties as assigned REQUIREMENTS
5+ years of administrative assistant, practice assistant or executive assistant level support in a law firm or financial institution Exposure to litigation desirable Proficiency in Word, Excel, Outlook, Docs Open Excellent written and oral communication skills Ability to remain calm and function under pressure in a constantly changing environment Ability to communicate effectively, dispassionately and diplomatically Excellent attendance, punctual and flexible to work overtime Ability to collaborate smoothly with many other people and departments Detail oriented with strong day-to-day organizational skills Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
ORGANIZATION:
Law Firm
LOCATION:
San Francisco, CA
SUMMARY:
The Legal Team Assistant will provide high-quality client and attorney support, performing administrative tasks and responding to inquiries from Firm clients. Must have the confidence and technical skills to support a fast-paced office. Someone who has a willingness to work hard as a member of a great team and work well-paid overtime.
KEY RESPONSIBILITIES
Provide administrative legal support to variety of key stakeholders of a top law firm Function with autonomy and work on special projects with each case and clients Handle complex Legal Assistant activities (may be highly confidential and require discretion) Interface and establish ongoing positive business relationship with clients Communicate effectively on busy, multiple telephone lines Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities Type, format, edit and finalize legal documents Compose routine letters and memoranda and prepare reports Assist in the preparation of time-keeping, travel, expense reports and other personnel records; Schedule and arrange meetings and conferences Update and monitor calendar reminders and entries for all deadlines Input attorney time sheets and daily Time Entry Other duties as assigned REQUIREMENTS
5+ years of administrative assistant, practice assistant or executive assistant level support in a law firm or financial institution Exposure to litigation desirable Proficiency in Word, Excel, Outlook, Docs Open Excellent written and oral communication skills Ability to remain calm and function under pressure in a constantly changing environment Ability to communicate effectively, dispassionately and diplomatically Excellent attendance, punctual and flexible to work overtime Ability to collaborate smoothly with many other people and departments Detail oriented with strong day-to-day organizational skills Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously