Bethany Christian Services
At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, were united in our mission and shared values: motivated by faith, supporting one another, championing justice, pursuing excellence, and committed for the long haul.
We are seeking an
Executive Assistant
responsible for providing operational support to our executive leaders, ensuring smooth daily functions and contributing to organizational planning. This role acts as a vital link between the executives and senior staff, functioning effectively with moderate supervision and adhering to agency, federal, and state regulations. ESSENTIAL JOB RESPONSIBILITIES: Manage and coordinate schedules, appointments, and meetings, ensuring efficient use of time and proper preparation of agendas and materials; Handle emails, calls, and messages as a gatekeeper on behalf of executives; Draft, review, and distribute professional communications that reflect Bethanys values; Organize meeting materials, including agendas and minutes; Arrange logistics for internal and external events; Handle sensitive information with discretion, ensuring data privacy and security; Maintain accurate records and documentation; Coordinate travel plans and accommodations; Manage expense reports, reimbursements, and credit card reconciliations; Support office management tasks and vendor coordination; Serve as backup for front desk/reception as needed; Support various projects, ensuring timely completion; Build relationships with stakeholders and act as a liaison; Anticipate executive needs through research and information gathering; Provide logistical support for board and leadership meetings; Collaborate with other support staff to share best practices; Perform additional department-specific tasks and other duties as assigned. QUALIFICATIONS: Bachelors degree in Administration or related field, with at least 2 years of administrative support experience; or, Associates degree with 4 years of experience; Preferred HR experience; Excellent communication skills, both verbal and written; Ability to maintain confidentiality and handle sensitive information; Strong organizational skills and attention to detail; Ability to work independently and prioritize effectively; Proficiency in Microsoft Office Suite and adaptability to new software; Must be 21+ years old, with a valid drivers license and 3+ years of driving experience in the U.S.; Ability to pass MVR and criminal background checks, including child protection registry checks; Alignment with the agency's Statement of Faith, Mission, and Commitment to Unity.
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Executive Assistant
responsible for providing operational support to our executive leaders, ensuring smooth daily functions and contributing to organizational planning. This role acts as a vital link between the executives and senior staff, functioning effectively with moderate supervision and adhering to agency, federal, and state regulations. ESSENTIAL JOB RESPONSIBILITIES: Manage and coordinate schedules, appointments, and meetings, ensuring efficient use of time and proper preparation of agendas and materials; Handle emails, calls, and messages as a gatekeeper on behalf of executives; Draft, review, and distribute professional communications that reflect Bethanys values; Organize meeting materials, including agendas and minutes; Arrange logistics for internal and external events; Handle sensitive information with discretion, ensuring data privacy and security; Maintain accurate records and documentation; Coordinate travel plans and accommodations; Manage expense reports, reimbursements, and credit card reconciliations; Support office management tasks and vendor coordination; Serve as backup for front desk/reception as needed; Support various projects, ensuring timely completion; Build relationships with stakeholders and act as a liaison; Anticipate executive needs through research and information gathering; Provide logistical support for board and leadership meetings; Collaborate with other support staff to share best practices; Perform additional department-specific tasks and other duties as assigned. QUALIFICATIONS: Bachelors degree in Administration or related field, with at least 2 years of administrative support experience; or, Associates degree with 4 years of experience; Preferred HR experience; Excellent communication skills, both verbal and written; Ability to maintain confidentiality and handle sensitive information; Strong organizational skills and attention to detail; Ability to work independently and prioritize effectively; Proficiency in Microsoft Office Suite and adaptability to new software; Must be 21+ years old, with a valid drivers license and 3+ years of driving experience in the U.S.; Ability to pass MVR and criminal background checks, including child protection registry checks; Alignment with the agency's Statement of Faith, Mission, and Commitment to Unity.
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