Access Management
Part Time Administrative Assistant
Access Management, Wesley Chapel, Florida, United States, 33545
Job Description: Administrative Assistant
Location: Wesley Chapel, FL, 33544
Job Title:
Administrative Assistant Location:
Wesley Chapel, FL 33544 Reports to:
Senior Community Association Manager Job Description:
We are seeking a highly organized and proactive
Administrative Assistant
to support the daily operations of a busy HOA management office. This role will provide direct support to the Community Association Manager and assist with resident communications, meeting coordination, document preparation, and general office functions. The ideal candidate will be detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Prepare and distribute Board meeting agendas, minutes, and violation notices Maintain accurate digital and physical filing systems for each community Answer phone calls and emails from homeowners, vendors, and Board members Assist with processing ARC (Architectural Review) applications Coordinate community notices, e-blasts, and announcements Schedule inspections, maintenance, and vendor appointments as directed Support management with special projects, audits, and reporting Track and update homeowner compliance and violations in the system Provide administrative assistance during Board meetings (including virtual meetings via Zoom) Skills Required: Excellent written and verbal communication skills Strong organizational and time management abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Familiarity with HOA operations and Florida Statute Chapter 720 (preferred) Knowledge of property management software (e.g., Vantaca, TOPS, AppFolio) is a plus Ability to handle confidential information with professionalism Bilingual (English/Spanish) preferred but not required Comfortable working with residents, vendors, and Board members in a professional manner Experience preparing official documents such as notices, meeting agendas, and letters Ability to multi-task and meet deadlines under pressure Work Environment: In-office position located in Wesley Chapel, FL Standard business hours with occasional evening meetings (virtual or in-person) Collaborative team environment with focus on professionalism and efficiency
Job Title:
Administrative Assistant Location:
Wesley Chapel, FL 33544 Reports to:
Senior Community Association Manager Job Description:
We are seeking a highly organized and proactive
Administrative Assistant
to support the daily operations of a busy HOA management office. This role will provide direct support to the Community Association Manager and assist with resident communications, meeting coordination, document preparation, and general office functions. The ideal candidate will be detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Prepare and distribute Board meeting agendas, minutes, and violation notices Maintain accurate digital and physical filing systems for each community Answer phone calls and emails from homeowners, vendors, and Board members Assist with processing ARC (Architectural Review) applications Coordinate community notices, e-blasts, and announcements Schedule inspections, maintenance, and vendor appointments as directed Support management with special projects, audits, and reporting Track and update homeowner compliance and violations in the system Provide administrative assistance during Board meetings (including virtual meetings via Zoom) Skills Required: Excellent written and verbal communication skills Strong organizational and time management abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Familiarity with HOA operations and Florida Statute Chapter 720 (preferred) Knowledge of property management software (e.g., Vantaca, TOPS, AppFolio) is a plus Ability to handle confidential information with professionalism Bilingual (English/Spanish) preferred but not required Comfortable working with residents, vendors, and Board members in a professional manner Experience preparing official documents such as notices, meeting agendas, and letters Ability to multi-task and meet deadlines under pressure Work Environment: In-office position located in Wesley Chapel, FL Standard business hours with occasional evening meetings (virtual or in-person) Collaborative team environment with focus on professionalism and efficiency