Executive Assistant to the VP

ABOUT THE DAVID AND LUCILE PACKARDFOUNDATION Foundedin 1964 by David and Lucile Packard, the Packard Foundation is a familyphilanthropy dedicated to supporting leaders and organizations around the worldworking to invest in children and families, protect and restore the naturalworld, and create just and inclusive societies.

Formore than six decades, the Foundation has advanced scientific innovation,championed reproductive health and rights, conserved and restored our naturalworld, and invested in the well-being of children and families. To achievelasting change, we also strive to address root causes of longstanding problems,including building a thriving, resilient U.S. democracy; advancing racialjustice in the United States and gender equity globally; and supporting astrong civil society around the globe.

Inclusivecollaboration is the heart of our approach. We believe that actively listeningto and learning from people with a wide range of views is the best way tocreate solutions that match the scale and urgency of the challenges we face. Weare dedicated to supporting community-based solutions shaped by the knowledgeand experience of the people whose lives are most affected and informed bydata. We recognize that meaningful solutions require patience, urgency, andsupporting the conditions for transformational change. We are committed toaddressing complex issues over the long term while making tangible progresstoday.

OUR VISION : A just and equitable worldwhere both people and nature flourish.

OUR MISSION : We work with people andcommunities to create enduring solutions for just societies and a healthy,resilient natural world.

OUR VALUES : Equity, Integrity, Belief inIndividual Leadership, Thinking Big, Respect, and Effectiveness.

DEPARTMENT OVERVIEW The Environment and Science (E&S) team supports work toachieve the Foundation's three goals, with a particular focus on the goal ofprotecting and restoring our natural world. To do this, we champion boldclimate solutions, an ocean that sustains us, and scientific innovation anddiscovery to secure the health and future of people and our planet. Across ourglobe, the fate of both people and our natural world are inextricably linked,and all solutions must account for both.

POSITION SUMMARY A key member of the Environment and Science (E&S) team, theExecutive Assistant (EA) provides executive support to the E&S VicePresident (VP). The Executive Assistant will manage complex calendars,coordinate cross-initiative workflows, organize and coordinate executive outreach andorganize internal and external stakeholder engagements. The Executive Assistant must enjoyworking within an environment that is mission-driven, results-driven, andcommunity-oriented. The ideal individual will have the ability to exercise goodjudgment in a variety of situations, with exceptional written and verbalcommunication, administrative, and organizational skills, and the ability tomaintain a realistic balance among multiple priorities. The Executive Assistantwill have the ability to work independently on projects, from conception to completion,and must be able to work under pressure at times to handle a wide variety ofactivities and confidential matters with discretion.

PRIMARY DUTIES ANDRESPONSIBILITIES AdministrativeSupport Proactively evaluate and prioritize incoming email requests on behalf of the VP; redirect inquiries as needed Compose and edit correspondence and other documents Research as directed, and assemble in advance, relevant information for meetings, correspondence and reports Act as liaison with colleagues of the VP, including other VPs, Directors, consultants, advisors and other colleagues Support ongoing teambuilding and cohesion within the program and across the Foundation Work closely with the VP to balance long-term priorities and goals with short-term details, while maintaining flexibility as new priorities emerge Provide as-needed administrative support to E&S team Maintain organized internal filing systems and support knowledge management by documenting key information, including taking notes and keeping records of selected meetings as requested Maintain confidentiality and determine appropriate response for sensitive situations Support onboarding of new team members by coordinating schedules, curating materials, and serving point of contact for integration into the team as needed Ensure relevant and timely updates to intranet content in collaboration with communications staff

Calendar andMeeting Management Manage the E&S VP's calendar, including complex scheduling and maintaining a keen eye for prioritizing the VP's time Manage the VP's internal and external meeting requests Coordinate Environment & Science calendar and team strategy meetings Exercise judgement and discretion in prioritizing appointments

Travel andEvent Logistics Support Arrange and coordinate domestic and international program-related travel by managing trip itineraries, agendas, developing relevant documents, and organizing travel logistics Manage the VP's schedule at select conferences and events, oversee meeting requests, and help to ensure a valuable experience for foundation leadership Work with stakeholders to finalize contracts, meeting and event request forms (MERFs) Occasionally provide travel logistical support for E&S team members and advisors Process expense reports via Concur for the VP Arrange logistics for convenings and events for VP as needed

Docket Coordinator Develop and refine format and calendar for docket preparation and assignments (i.e., a generic schedule that we can fill in for each round of docket preparation) Set up and facilitate a coordinating meeting for each docket to align on what needs to be produced, by when, and from whom Send reminders at reasonable intervals to those responsible for various products, such as docket memos and slides Prepare and post draft versions of products with comments addressed and final, clean versions of products after all comments have been dealt with by program staff Ensure working versions of documents are stored and filed in the appropriate folder Schedule Board of Trustee preparation activities, coordinating with the President's Office Serve as the E&S resource for information about the progress of documents, slides, and other preparation Set up and facilitate feedback mechanisms after each docket

QUALIFICATIONS Education A bachelor's degree or an equivalent combination of education and relevant experience is required.

Experience A minimum of four years of experience working in positions directly applicable to the requirements of this position is desired Previous Executive Office support experience desired

Knowledge, Skills,and Abilities A commitment to the vision, mission, and values of the Packard Foundation Strong organizational and planning skills that reflect ability to perform and prioritize multiple tasks seamlessly Expert-level written and verbal communication skills; demonstrated skill in proofing materials Prepare meeting briefers for the VP ahead of meetings including relevant background information as needed Arrange, compile and organize documents and agendas for meetings Technology-savvy with project management skills Professional, gracious, flexible, dependable, and responsive attitude Highly resourceful team player, with a commitment to collaboration Adaptable to various competing demands and demonstrate the highest level of service and response. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment Ability to manage projects, including but not limited to developing and maintaining a project timeline, proactively recommending steps to achieve goals within the timeframe and budget, issuing reminders to relevant team members, maintaining project files, and developing resource materials Contribute to and participate in collaborative activities and special projects Forward-looking thinker, who actively seeks opportunities and proposes solutions Proven ability to handle confidential information with discretion and tact Impeccable integrity and trustworthiness Exercise judgment within established practices to resolve problems and make recommendations Work independently under pressure and meet ongoing deadlines Maintain a high level of detail and accuracy in all tasks Proficient in Microsoft Office Outlook, Word, Excel, Power Point, Teams, OneNote, and SharePoint COMPENSATION AND BENEFITS Theposition is full-time. The salary range for this position is $102,000 - $120,000annually. This salary range is an estimate, and the actual salary may varybased on various factors, including without limitation individual education,experience, tenure, certification, skills, and abilities, as well as internalequity and alignment with market data. Offers are based on the candidate's yearsof experience and our practice of upholding salary equity within thefoundation.

The Davidand Lucile Packard Foundation offers excellent benefits for eligible employees.Current benefits include medical (HMO and HDHPs), dental and vision coverage;15% employer contribution to employee retirement plan; life insurance,disability insurance, vacation, and sick leave; an adoption benefit; fertilitybenefit; a financial wellness program; health advocacy services, paid time offto volunteer for nonprofit organizations; matching grants for employeecontributions to tax exempt organizations; commute assistance; and tuitionassistance.

HYBRID WORK POLICY The Packard Foundation's current Hybrid Work Policy is that staff are expectedto be in the office on Tuesdays and Wednesdays each week.

EQUALEMPLOYMENT OPPORTUNITY TheFoundation is an equal employment opportunity employer, which means we recruit,hire, assign, train, promote, compensate, provide benefits, discipline, anddischarge (and all the other terms and conditions of employment) based onmerit, qualifications, job requirements, and other legitimate businessfactors.