Nashville Public Radio
Reata Glen is looking for an Executive Assistant
Full-Time:
Monday-Friday 8am-4:30pm
Rate of Pay : $28-$30/hr based on experience
LOTS of growth opportunity in a stable & beautiful work environment. Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more. 401k with employer match. Tuition Assistance. Talent development program. Access to on-demand pay. Commuter reimbursement.
General Summary
As the assistant to the Executive Director, the Executive Assistant must demonstrate servant leadership skills as evidenced by his/her willingness to initiate and take appropriate action to trouble shoot resident and team member needs. Responsible for acting on Executive Directors behalf, handling communication, scheduling, coordinating events and special projects. Tasks include publishing a weekly newsletter, ordering office supplies, performing general clerical duties, and covering the Reception Desk while the Receptionists are on break or at lunch.
Principle Duties
Administrative
Assists the Executive Director with various administrative needs and special projects as needed. Coordinates resident and/or resident family meetings, resident committee meetings and staff member meetings with the Executive Director. Publishes a weekly newsletter from management to the Resident population. Attends the weekly Staff Meeting, monthly Floor Representative meeting, and monthly Town Hall, taking meeting minutes. Maintains and orders the office supplies, including postage. Covers the Reception Desk while the Receptionists are on break, at lunch, or out sick. Coordinates the review and publication of the annual Resident Handbook. Coordinates facility rounds to maintain environmental standards in cooperation with Environmental Services & Plant Operation Coordinates various surveys to include Buddy Program, Move-In Surveys, Resident Satisfaction, etc. Provides as needed support to other directors/managers as needed Other duties as assigned by director.
Public Relation
Assists residents, residents families, and staff members with questions relating to the Administration Office and community policies and procedures. Point of contact for vendors who work with the copy machines, postage machines, printing company, etc. Demonstrates professionalism with residents, family members, visitors, vendors and team members at all times. Effectively listens to concerns and responds timely with empathy. Attends Community functions and assists as needed.
Supervisory
Responsible for interviewing, training, scheduling and performance management of front desk/receptionist staff.
Qualifications
At least three years experience as an Administrative Assistant, preferably at the executive level. Must have excellent customer service/hospitality and writing skills Positive outlook and be energetic Must have strong computer skills, including Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, and Outlook) Ability to multitask, working on projects while answering the phone and greeting visitors. Ability to communicate effectively in English and perform simple mathematics. High School graduate.
Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
#ZR
#ReataGlen1 #J-18808-Ljbffr
Full-Time:
Monday-Friday 8am-4:30pm
Rate of Pay : $28-$30/hr based on experience
LOTS of growth opportunity in a stable & beautiful work environment. Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more. 401k with employer match. Tuition Assistance. Talent development program. Access to on-demand pay. Commuter reimbursement.
General Summary
As the assistant to the Executive Director, the Executive Assistant must demonstrate servant leadership skills as evidenced by his/her willingness to initiate and take appropriate action to trouble shoot resident and team member needs. Responsible for acting on Executive Directors behalf, handling communication, scheduling, coordinating events and special projects. Tasks include publishing a weekly newsletter, ordering office supplies, performing general clerical duties, and covering the Reception Desk while the Receptionists are on break or at lunch.
Principle Duties
Administrative
Assists the Executive Director with various administrative needs and special projects as needed. Coordinates resident and/or resident family meetings, resident committee meetings and staff member meetings with the Executive Director. Publishes a weekly newsletter from management to the Resident population. Attends the weekly Staff Meeting, monthly Floor Representative meeting, and monthly Town Hall, taking meeting minutes. Maintains and orders the office supplies, including postage. Covers the Reception Desk while the Receptionists are on break, at lunch, or out sick. Coordinates the review and publication of the annual Resident Handbook. Coordinates facility rounds to maintain environmental standards in cooperation with Environmental Services & Plant Operation Coordinates various surveys to include Buddy Program, Move-In Surveys, Resident Satisfaction, etc. Provides as needed support to other directors/managers as needed Other duties as assigned by director.
Public Relation
Assists residents, residents families, and staff members with questions relating to the Administration Office and community policies and procedures. Point of contact for vendors who work with the copy machines, postage machines, printing company, etc. Demonstrates professionalism with residents, family members, visitors, vendors and team members at all times. Effectively listens to concerns and responds timely with empathy. Attends Community functions and assists as needed.
Supervisory
Responsible for interviewing, training, scheduling and performance management of front desk/receptionist staff.
Qualifications
At least three years experience as an Administrative Assistant, preferably at the executive level. Must have excellent customer service/hospitality and writing skills Positive outlook and be energetic Must have strong computer skills, including Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, and Outlook) Ability to multitask, working on projects while answering the phone and greeting visitors. Ability to communicate effectively in English and perform simple mathematics. High School graduate.
Our company is committed to a diverse and inclusive workplace. We are an equal opportunity employer that does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
#ZR
#ReataGlen1 #J-18808-Ljbffr