Richmond Community School District
Secretary to the Director of Human Resources
Richmond Community School District, Richmond, Michigan, United States, 48062
Department: Central Office
Report to: Director of Human Resources
Hours: 7:30-4:00pm
The Secretary to the Director of Human Resources provides confidential, administrative, and clerical support to ensure the efficient operation of the Human Resources Department. This position is responsible for maintaining personnel records, assisting with onboarding and offboarding processes, supporting labor relations documentation, preparing reports, and facilitating daily communications with staff, applicants, and other stakeholders.
Essential Duties and Responsibilities: Serve as the primary administrative support to the Director of Human Resources. Maintain accurate and up-to-date personnel records, including employee files, certifications, evaluations, and leave documentation. Prepare and process employment paperwork for new hires, transfers, resignations, and retirements. Assist with scheduling interviews, preparing candidate packets, and facilitating communication during the hiring process. Monitor employee certifications and credentials to ensure compliance with state and federal requirements. Provide support for labor relations, including maintaining documentation related to contracts, grievances, and negotiations. Process and track employee leave requests, including FMLA, medical leave, and other absences. Respond to general HR inquiries and direct more complex matters to the Director of Human Resources. Assist in maintaining confidentiality and security of all HR-related information and documentation. Prepare and distribute internal communications, meeting agendas, memos, and reports as directed. Coordinate logistics for HR-related trainings, orientations, and staff events. Support district-wide HR projects and initiatives, including audits, compliance reporting, and professional development programs. Perform other duties as assigned by the Director of Human Resources. Required Qualifications:
High school diploma or equivalent required; Associate's degree or additional training in office administration or human resources preferred. Minimum of three (3) years of experience in an administrative or secretarial role, preferably in a school district or human resources setting. Strong written and verbal communication skills. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable learning new software systems (e.g., Frontline, PowerSchool, or other HRIS platforms). Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. Ability to work independently and collaboratively in a fast-paced environment. Strong interpersonal skills and a commitment to customer service. Preferred Qualifications:
Experience working in a K-12 public school district or educational setting. Familiarity with Michigan school personnel policies, state certification requirements, and collective bargaining agreements. Working Conditions:
Primarily office-based with frequent use of computers and standard office equipment. Regular contact with employees, administrators, and the public. Occasional lifting of materials and supplies up to 25 pounds.
Applicant Submission
Anyone interested in applying for this position should apply via TalentEd online application system at this link: https://richmondcsd.tedk12.com/hire/index.aspx
Questions may be directed to Sarah Ogden, Director of Human Resources, at sogden@richmond.k12.mi.us.
Non-Discrimination Statement
In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disability Act of 1990, and Elliott-Larsen Civil Rights Act of 1977, it is the policy of the Richmond Community School District that no person shall, on the basis of race, color, religion ,military status, national origin or ancestry, sex, disability, age (except as authorized by law,) height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to, discrimination during any program, activity, service or in employment. Should you need to contact someone about discrimination of any kind in the school district, contact the Superintendent at 35276 Division, Richmond, MI 48062.
Report to: Director of Human Resources
Hours: 7:30-4:00pm
The Secretary to the Director of Human Resources provides confidential, administrative, and clerical support to ensure the efficient operation of the Human Resources Department. This position is responsible for maintaining personnel records, assisting with onboarding and offboarding processes, supporting labor relations documentation, preparing reports, and facilitating daily communications with staff, applicants, and other stakeholders.
Essential Duties and Responsibilities: Serve as the primary administrative support to the Director of Human Resources. Maintain accurate and up-to-date personnel records, including employee files, certifications, evaluations, and leave documentation. Prepare and process employment paperwork for new hires, transfers, resignations, and retirements. Assist with scheduling interviews, preparing candidate packets, and facilitating communication during the hiring process. Monitor employee certifications and credentials to ensure compliance with state and federal requirements. Provide support for labor relations, including maintaining documentation related to contracts, grievances, and negotiations. Process and track employee leave requests, including FMLA, medical leave, and other absences. Respond to general HR inquiries and direct more complex matters to the Director of Human Resources. Assist in maintaining confidentiality and security of all HR-related information and documentation. Prepare and distribute internal communications, meeting agendas, memos, and reports as directed. Coordinate logistics for HR-related trainings, orientations, and staff events. Support district-wide HR projects and initiatives, including audits, compliance reporting, and professional development programs. Perform other duties as assigned by the Director of Human Resources. Required Qualifications:
High school diploma or equivalent required; Associate's degree or additional training in office administration or human resources preferred. Minimum of three (3) years of experience in an administrative or secretarial role, preferably in a school district or human resources setting. Strong written and verbal communication skills. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable learning new software systems (e.g., Frontline, PowerSchool, or other HRIS platforms). Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. Ability to work independently and collaboratively in a fast-paced environment. Strong interpersonal skills and a commitment to customer service. Preferred Qualifications:
Experience working in a K-12 public school district or educational setting. Familiarity with Michigan school personnel policies, state certification requirements, and collective bargaining agreements. Working Conditions:
Primarily office-based with frequent use of computers and standard office equipment. Regular contact with employees, administrators, and the public. Occasional lifting of materials and supplies up to 25 pounds.
Applicant Submission
Anyone interested in applying for this position should apply via TalentEd online application system at this link: https://richmondcsd.tedk12.com/hire/index.aspx
Questions may be directed to Sarah Ogden, Director of Human Resources, at sogden@richmond.k12.mi.us.
Non-Discrimination Statement
In compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disability Act of 1990, and Elliott-Larsen Civil Rights Act of 1977, it is the policy of the Richmond Community School District that no person shall, on the basis of race, color, religion ,military status, national origin or ancestry, sex, disability, age (except as authorized by law,) height, weight, or marital status be excluded from participation in, be denied the benefits of, or be subjected to, discrimination during any program, activity, service or in employment. Should you need to contact someone about discrimination of any kind in the school district, contact the Superintendent at 35276 Division, Richmond, MI 48062.