CITY OF CHEYENNE
One Percent Administrative Coordinator
CITY OF CHEYENNE, Cheyenne, Wyoming, United States, 82007
Job Details
Job Location 1- Municipal Building - Cheyenne, WY
Position Type Full Time
Education Level High School or GED
Job Category Admin - Clerical
Description
Administrative Coordinator
JOB TITLE: One Percent Construction Administrative Coordinator
CLASSIFICATION: Non-Exempt
DEPARTMENT: One Percent Construction
SUPERVISOR: One Percent Construction Manager
SALARY: $39,749 to 47,698 Annually
GENERAL JOB DESCRIPTION
The One Percent Construction Administrative Coordinator provides professional-level administrative, clerical, and technical support to the One Percent Construction Division. This position supports day-to-day operations by overseeing office management, coordinating permitting processes, facilitating communication between departments and the public, and ensuring efficient execution of internal processes such as purchasing, record keeping, and inspection scheduling. The Administrative Coordinator will serve as a key liaison for internal and external stakeholders and contribute to a professional, responsive, and efficient work environment.
PRIMARY DUTIES AND RESPONSIBILITIES
Administrative Support & Communication Independently prepare and proofread complex and confidential documents, reports, correspondence, and agendas. Maintain departmental calendars, schedule meetings and inspections, and coordinate with internal departments and external agencies. Answer phones, respond to inquiries, and resolve public or staff issues in a courteous and timely manner. Support the management and maintenance of department web content and request tracking systems. Permits, Licensing & Inspection Coordination
Receive, process, and issue Right of Way, Grading, and Flood Plain permits; calculate and collect fees, verify valuations, and ensure proper documentation and approvals. Assist contractors, inspectors, and staff with scheduling, licensing, and plan review needs. Maintain accurate records for Certificates of Completion and permit tracking.
Office & Operations Management
Oversee purchasing activities, including requisitions, billing, bid requests, and vendor communications. Manage office supply inventory, equipment maintenance, and fixed asset tracking. Make travel arrangements and handle associated documentation and expense reporting.
Program & Event Support
Coordinate departmental meetings, conferences, public meetings, and events. Transcribe meeting minutes and distribute information as needed. Support program evaluation and implementation efforts in line with departmental goals.
Cross-Functional Support & Leadership
Serve as a liaison between departments, contractors, and the public. Provide back-up support to other divisions and assume departmental responsibilities in the absence of management. Stay abreast of current trends and technologies in administrative support and contribute ideas for improvement.
SECONDARY DUTIES AND RESPONSIBILITIES
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of administrative support. Estimate time, materials, and equipment required for jobs assigned; requisition materials as required. Prepare forms, procedures, and reserve departmental facilities, equipment, and materials. Assume responsibility for the department, division, or function in the absence of management staff; provide back-up support to other divisions as needed Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures; represent assigned division or department by performing management functions related to general business operations including advising management and planning. Coordinate various programs and activities, including special events, conferences, and public meetings; administer program operations; monitor and evaluate program activities. Coordinate and attend a variety of meetings including departmental, advisory board, committees of the department and related meetings with outside agencies; transcribe and prepare minutes for selected meetings; disseminate information to appropriate City staff. Perform other duties and responsibilities as required. KNOWLEDGE, SKILLS AND ABILITIES
Advanced understanding of office administration, permit processing, and records management. Familiarity with construction or municipal permitting practices and terminology. Proficient in Microsoft Office Suite and general office equipment. Strong written and verbal communication skills. Ability to multitask, prioritize, and work independently in a fast-paced environment. Knowledge of applicable Federal, State, and local regulations. Ability to interpret and explain City policies, procedures, and permitting requirements. Customer service orientation with professional demeanor and problem-solving abilities. Familiarity with OpenGov. permitting software or similar. Spanish language proficiency is a plus.
QUALIFICATIONS FOR THE JOB
Required:
High school diploma or GED with specialized training in office support functions, bookkeeping, and computers.
Preferred
:
Four (4) years of technical and complex clerical experience with an emphasis on positive public relations and customer service.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain the physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities.
Working Environment
:
Work closely with others in an office environment utilizing a computer and other office equipment.
Job Location 1- Municipal Building - Cheyenne, WY
Position Type Full Time
Education Level High School or GED
Job Category Admin - Clerical
Description
Administrative Coordinator
JOB TITLE: One Percent Construction Administrative Coordinator
CLASSIFICATION: Non-Exempt
DEPARTMENT: One Percent Construction
SUPERVISOR: One Percent Construction Manager
SALARY: $39,749 to 47,698 Annually
GENERAL JOB DESCRIPTION
The One Percent Construction Administrative Coordinator provides professional-level administrative, clerical, and technical support to the One Percent Construction Division. This position supports day-to-day operations by overseeing office management, coordinating permitting processes, facilitating communication between departments and the public, and ensuring efficient execution of internal processes such as purchasing, record keeping, and inspection scheduling. The Administrative Coordinator will serve as a key liaison for internal and external stakeholders and contribute to a professional, responsive, and efficient work environment.
PRIMARY DUTIES AND RESPONSIBILITIES
Administrative Support & Communication Independently prepare and proofread complex and confidential documents, reports, correspondence, and agendas. Maintain departmental calendars, schedule meetings and inspections, and coordinate with internal departments and external agencies. Answer phones, respond to inquiries, and resolve public or staff issues in a courteous and timely manner. Support the management and maintenance of department web content and request tracking systems. Permits, Licensing & Inspection Coordination
Receive, process, and issue Right of Way, Grading, and Flood Plain permits; calculate and collect fees, verify valuations, and ensure proper documentation and approvals. Assist contractors, inspectors, and staff with scheduling, licensing, and plan review needs. Maintain accurate records for Certificates of Completion and permit tracking.
Office & Operations Management
Oversee purchasing activities, including requisitions, billing, bid requests, and vendor communications. Manage office supply inventory, equipment maintenance, and fixed asset tracking. Make travel arrangements and handle associated documentation and expense reporting.
Program & Event Support
Coordinate departmental meetings, conferences, public meetings, and events. Transcribe meeting minutes and distribute information as needed. Support program evaluation and implementation efforts in line with departmental goals.
Cross-Functional Support & Leadership
Serve as a liaison between departments, contractors, and the public. Provide back-up support to other divisions and assume departmental responsibilities in the absence of management. Stay abreast of current trends and technologies in administrative support and contribute ideas for improvement.
SECONDARY DUTIES AND RESPONSIBILITIES
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of administrative support. Estimate time, materials, and equipment required for jobs assigned; requisition materials as required. Prepare forms, procedures, and reserve departmental facilities, equipment, and materials. Assume responsibility for the department, division, or function in the absence of management staff; provide back-up support to other divisions as needed Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures; represent assigned division or department by performing management functions related to general business operations including advising management and planning. Coordinate various programs and activities, including special events, conferences, and public meetings; administer program operations; monitor and evaluate program activities. Coordinate and attend a variety of meetings including departmental, advisory board, committees of the department and related meetings with outside agencies; transcribe and prepare minutes for selected meetings; disseminate information to appropriate City staff. Perform other duties and responsibilities as required. KNOWLEDGE, SKILLS AND ABILITIES
Advanced understanding of office administration, permit processing, and records management. Familiarity with construction or municipal permitting practices and terminology. Proficient in Microsoft Office Suite and general office equipment. Strong written and verbal communication skills. Ability to multitask, prioritize, and work independently in a fast-paced environment. Knowledge of applicable Federal, State, and local regulations. Ability to interpret and explain City policies, procedures, and permitting requirements. Customer service orientation with professional demeanor and problem-solving abilities. Familiarity with OpenGov. permitting software or similar. Spanish language proficiency is a plus.
QUALIFICATIONS FOR THE JOB
Required:
High school diploma or GED with specialized training in office support functions, bookkeeping, and computers.
Preferred
:
Four (4) years of technical and complex clerical experience with an emphasis on positive public relations and customer service.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain the physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities.
Working Environment
:
Work closely with others in an office environment utilizing a computer and other office equipment.