Premier Medical Group
Administrative Assistant Part Time
Premier Medical Group, Poughkeepsie, New York, United States, 12600
JOB TITLE: Administrative Assistant
DEPARTMENT: Urology
STATUS: Part-Time Non-Exempt (Hourly)
LOCATION: 50 Eastdale Ave, Poughkeepsie, NY 12603
REPORTS TO: Director of Operations
SHIFT/CORE HOURS: 2/3 days a week 8:30 AM-5:00 PM
POSITION SUMMARY:
The Administrative Assistant is primarily responsible for providing administrative and project support to the Practice Administrator and Urology Division Leader.
DUTIES AND RESPONSIBILITIES:
Schedule appointments and meetings as needed for the Managing Partner, Director of Operations, and urology providers, as needed, with outside vendors and representatives
Coordinate schedules for Family Medicine resident rotation in Urology
Schedule urology division meetings, lunches, travel, conferences, training, and other company events
Schedule pharmaceutical rep lunches
Maintain fire extinguishers
Prepare monthly physician on-call schedule, distribute to hospitals, and post online for the answering service.
Maintain ordering of office supplies for Urology Division
Prepare correspondence (including patient discharge and warning letters)
Sending a No Show letter to the patient and adding the charge to the ledger.
Sorting incoming or outgoing mail at the Eastdale location and maintaining daily/weekly filing.
Daily and weekly maintenance of the Starbucks coffee machines at Eastdale
Assist with legal requests and CIOX requests
Complete special projects as assigned
Assist with providers' templates
Other duties as assigned
EDUCATION & EXPERIENCE:
Minimum of a High School diploma; Associates Degree preferred.
2 to 4 years of relevant experience, preferably in a healthcare environment.
QUALIFICATIONS & REQUIREMENTS:
Strong organizational skills.
Strong verbal and written communication skills.
Ability to work independently and collaboratively on assigned tasks and projects
Must know a variety of computer software, such as Word, Excel, and PowerPoint.
Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Some analytical ability is required to gather and summarize data for reports and find solutions to various administrative problems.
Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
Travel to other office locations required.
Premier Medical Group is an Equal Opportunity Employer
DEPARTMENT: Urology
STATUS: Part-Time Non-Exempt (Hourly)
LOCATION: 50 Eastdale Ave, Poughkeepsie, NY 12603
REPORTS TO: Director of Operations
SHIFT/CORE HOURS: 2/3 days a week 8:30 AM-5:00 PM
POSITION SUMMARY:
The Administrative Assistant is primarily responsible for providing administrative and project support to the Practice Administrator and Urology Division Leader.
DUTIES AND RESPONSIBILITIES:
Schedule appointments and meetings as needed for the Managing Partner, Director of Operations, and urology providers, as needed, with outside vendors and representatives
Coordinate schedules for Family Medicine resident rotation in Urology
Schedule urology division meetings, lunches, travel, conferences, training, and other company events
Schedule pharmaceutical rep lunches
Maintain fire extinguishers
Prepare monthly physician on-call schedule, distribute to hospitals, and post online for the answering service.
Maintain ordering of office supplies for Urology Division
Prepare correspondence (including patient discharge and warning letters)
Sending a No Show letter to the patient and adding the charge to the ledger.
Sorting incoming or outgoing mail at the Eastdale location and maintaining daily/weekly filing.
Daily and weekly maintenance of the Starbucks coffee machines at Eastdale
Assist with legal requests and CIOX requests
Complete special projects as assigned
Assist with providers' templates
Other duties as assigned
EDUCATION & EXPERIENCE:
Minimum of a High School diploma; Associates Degree preferred.
2 to 4 years of relevant experience, preferably in a healthcare environment.
QUALIFICATIONS & REQUIREMENTS:
Strong organizational skills.
Strong verbal and written communication skills.
Ability to work independently and collaboratively on assigned tasks and projects
Must know a variety of computer software, such as Word, Excel, and PowerPoint.
Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Some analytical ability is required to gather and summarize data for reports and find solutions to various administrative problems.
Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
Travel to other office locations required.
Premier Medical Group is an Equal Opportunity Employer