Peralta Community College District
Staff Assistant/Instruction - (Temporary Pool ) All Campuses
Peralta Community College District, Oakland, California, United States, 94616
Posting Details
College Information
Peralta/College Information
Position Information
Job Title Staff Assistant/Instruction - (Temporary Pool ) All Campuses
Time Base 40 Hours/Week 12 Months/Year
Compensation Hiring Range: $22.22- $28.06/hr (The maximum initial placement is Step 3 depending on experience)
Position Type Classified
Department Instructional-VP (551)
City Oakland
State CA
Job Description Summary
Under general supervision of a Dean, performs clerical and technical work in providing administrative and technical support to the Division, and performs a variety of duties related to the smooth functioning of the Division
This is normally a full-time position with a work schedule of five days and 40 hours/week. Duties are performed 12 months a year. May be required to work some evenings and Saturdays during peak periods, such as registration, audits, fiscal year end, graduation, etc.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.• Act as technical resource person for the division performing a variety of clerical and technical duties. • Provides information verbally or in writing where judgment, knowledge, and interpretation of policies and regulations are necessary in response to inquiries for information relating to the Division and its programs. • Creates computer-based files that permit the management of data, production of technical reports, and maintenance of records. Establishes and maintains complex, interrelated filing systems. • Performs a wide range of clerical and technical duties related to the operations of the Division including purchasing, personnel, vendor relations, recordkeeping, travel requests, and budgetary control. • Independently sets up, monitors, and tracks budgets; prepares budget transfers, and maintains financial records of the division. • Provides routine budget status reports to the division dean and other departments. • Assists the Dean in tracking classified and faculty assignments in the Division and creates, files and/or processes personnel action forms, time sheets, absence forms, and other related forms. • Processes student requests for grade changes, waivers, and related activities. • Schedules a variety of appointments, meetings, and staff development activities. Frequently serves as the liaison and first line of contact from within the Division to faculty, students, staff, and the community. • Collects and analyzes data and assists in the preparation of reports using applicable spreadsheets and prepares various presentation materials. • May supervise student employees. • Performs other related duties as required
Minimum Qualifications
1. Three (3) years of clerical and technical experience in general office clerical work, including setting up and monitoring of budgets and preparing reports, or any combination of training and experience that could likely provide the desired knowledge and abilities.
2. Demonstrated proficiency in the operation and use of office productivity software for word processing, spreadsheet and database management and presentation software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint) utilizing personal computers, internet browsers, websites and E-mail.
3. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.
Desirable Qualifications
Knowledge of: o Concepts, techniques, procedures, and other guidelines applicable to the designated area of specialization o Administrative and office procedures and practices o Basic research and analytical methods o Proper and correct English usage, grammar, and punctuation o Modern office equipment, including familiarity with data entry and retrieval using computer terminals
Ability to: o Perform a variety of difficult technical and clerical work related to the designated area of specialization o Establish and maintain cooperative relationships with those contacted in the course of work o Analyze situations and make decisions in procedural matters without immediate supervision o Speak and write effectively o Type with speed and accuracy (45 wpm) o Learn rapidly a variety of rules and procedures relating to the assigned area of responsibility o Train and supervise clerical and student personnel o Prepare and maintain accurate and complete records and reports
Environmental Demands • Occasional work performed alone • Constant work around and with people
Other Requirements • Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs • Occasional lifting and carrying up to 15 lbs. • Occasional pushing and pulling up to 20 lbs. • Occasional twisting of body • Occasional use of manual dexterity • Occasional use of tactile acuity • Occasional use of visual acuity from a distance, with depth, and for color • Frequent work at a rapid pace • Frequent reaching, high, low, and level • Frequent audio acuity at all ranges, including speech • Frequent visual acuity for reading • Constant sitting • Constant use of clear oral communication
Tools & Equipment Used • Standard Office Equipment.
Application Deadline Date
Open Date 08/14/2024
First Review Date
Special Instructions to Applicants
APPLICATION PROCEDURES
1. Required documents will include: • Current resume of experience, formal education/training and qualifications. • Copies of supporting credentials, if applicable. • Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.
College Information
Peralta/College Information
Position Information
Job Title Staff Assistant/Instruction - (Temporary Pool ) All Campuses
Time Base 40 Hours/Week 12 Months/Year
Compensation Hiring Range: $22.22- $28.06/hr (The maximum initial placement is Step 3 depending on experience)
Position Type Classified
Department Instructional-VP (551)
City Oakland
State CA
Job Description Summary
Under general supervision of a Dean, performs clerical and technical work in providing administrative and technical support to the Division, and performs a variety of duties related to the smooth functioning of the Division
This is normally a full-time position with a work schedule of five days and 40 hours/week. Duties are performed 12 months a year. May be required to work some evenings and Saturdays during peak periods, such as registration, audits, fiscal year end, graduation, etc.
Duties & Responsibilities
Any one position may not include all of the duties listed nor do listed examples include all tasks which may be found in positions of this class. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.• Act as technical resource person for the division performing a variety of clerical and technical duties. • Provides information verbally or in writing where judgment, knowledge, and interpretation of policies and regulations are necessary in response to inquiries for information relating to the Division and its programs. • Creates computer-based files that permit the management of data, production of technical reports, and maintenance of records. Establishes and maintains complex, interrelated filing systems. • Performs a wide range of clerical and technical duties related to the operations of the Division including purchasing, personnel, vendor relations, recordkeeping, travel requests, and budgetary control. • Independently sets up, monitors, and tracks budgets; prepares budget transfers, and maintains financial records of the division. • Provides routine budget status reports to the division dean and other departments. • Assists the Dean in tracking classified and faculty assignments in the Division and creates, files and/or processes personnel action forms, time sheets, absence forms, and other related forms. • Processes student requests for grade changes, waivers, and related activities. • Schedules a variety of appointments, meetings, and staff development activities. Frequently serves as the liaison and first line of contact from within the Division to faculty, students, staff, and the community. • Collects and analyzes data and assists in the preparation of reports using applicable spreadsheets and prepares various presentation materials. • May supervise student employees. • Performs other related duties as required
Minimum Qualifications
1. Three (3) years of clerical and technical experience in general office clerical work, including setting up and monitoring of budgets and preparing reports, or any combination of training and experience that could likely provide the desired knowledge and abilities.
2. Demonstrated proficiency in the operation and use of office productivity software for word processing, spreadsheet and database management and presentation software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint) utilizing personal computers, internet browsers, websites and E-mail.
3. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges' students, faculty, staff and community.
Desirable Qualifications
Knowledge of: o Concepts, techniques, procedures, and other guidelines applicable to the designated area of specialization o Administrative and office procedures and practices o Basic research and analytical methods o Proper and correct English usage, grammar, and punctuation o Modern office equipment, including familiarity with data entry and retrieval using computer terminals
Ability to: o Perform a variety of difficult technical and clerical work related to the designated area of specialization o Establish and maintain cooperative relationships with those contacted in the course of work o Analyze situations and make decisions in procedural matters without immediate supervision o Speak and write effectively o Type with speed and accuracy (45 wpm) o Learn rapidly a variety of rules and procedures relating to the assigned area of responsibility o Train and supervise clerical and student personnel o Prepare and maintain accurate and complete records and reports
Environmental Demands • Occasional work performed alone • Constant work around and with people
Other Requirements • Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs • Occasional lifting and carrying up to 15 lbs. • Occasional pushing and pulling up to 20 lbs. • Occasional twisting of body • Occasional use of manual dexterity • Occasional use of tactile acuity • Occasional use of visual acuity from a distance, with depth, and for color • Frequent work at a rapid pace • Frequent reaching, high, low, and level • Frequent audio acuity at all ranges, including speech • Frequent visual acuity for reading • Constant sitting • Constant use of clear oral communication
Tools & Equipment Used • Standard Office Equipment.
Application Deadline Date
Open Date 08/14/2024
First Review Date
Special Instructions to Applicants
APPLICATION PROCEDURES
1. Required documents will include: • Current resume of experience, formal education/training and qualifications. • Copies of supporting credentials, if applicable. • Copies of transcripts from fully accredited colleges or university institutions.
(Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)
Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.
Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S. degrees) by the application deadline date.
2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.
3. Travel expenses for the interview and selection process will be borne by the candidates.
4. Skype and phone interviews are not permitted.
Appointment to the position is conditional upon the approval of the Chancellor.
CONDITIONS OF EMPLOYMENT
Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:
REQUIRED FOR ALL EMPLOYEES
Tuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.
Fingerprinting Requirement:
As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.
Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:
1) A citizen or national of the United States;
2) An alien lawfully admitted for permanent residence in the United States; or
3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.
All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.
District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.
MAY BE REQUIRED
Medical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.