Alabama A&M University
Secretary (Part-Time) for Mathematics Programs
Alabama A&M University, Huntsville, Alabama, United States, 35824
Salary:
$25,000.00 Annually Location :
Normal Job Type:
Part-Time Job Number:
202300479 Department:
Math Opening Date:
12/02/2024
Description
Summary: Secretary provides administrative and secretarial assistance to Mathematics unit, reports directly to the senior secretary, coordinator and/or to the chairperson of the Physics, Chemistry & Mathematics and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned. Examples of Duties
Essential Duties and Responsibilities: Interact and work with a diverse group of students, faculty and staff. Prepare purchasing and budgeting tasks related to department (unrestricted accounts) and faculty research (restricted accounts) as well as Title III. Answer phone calls and inquires and direct students and visitors to the right faculty and university office. Complete the online prerequisite override process for student registration. Complete bookstore textbook order forms. Complete Electronic Personnel Action forms (EPAFs) for faculty and student workers who are paid from unrestricted and restricted accounts including Title III. Complete EPAFs for students working on sponsored research for summer program assignments and ensure all required approvals and deliveries are executed on time. Complete faculty and student travel requests and requisitions for reimbursement. Track and manage office supplies and order additional supplies when requested by faculty. Prepare service requests for faculty for tasks performed by Physical Facilities, ITS, college network engineer, and other university offices. Assist with tasks including setting-up displays during open house and recruitment events. Communicate with the business office to resolve potential discrepancies in restricted and unrestricted accounts. Ensure vendors and contractors are paid timely. Performs any other duties as assigned. Typical Qualifications
Minimum Position Requirements (including certifications, licenses, etc.):
High school diploma or equivalent Two (2) years of administrative or clerical experience. Supplemental Information Knowledge, Skills and Abilities:
Considerable knowledge of office management practices and procedures Considerable knowledge of business English, spelling and commercial mathematics Excellent verbal and written communication skills. Ability to compose and prepare accurate reports, records and correspondence Ability to prepare and maintain complex clerical files including statistical reports and materials Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute
This position is not eligible for benefits. 01
Do you have two (2) years of administrative or clerical experience?
Yes No
02
Do you have a high school diploma or equivalent?
Yes No
Required Question
$25,000.00 Annually Location :
Normal Job Type:
Part-Time Job Number:
202300479 Department:
Math Opening Date:
12/02/2024
Description
Summary: Secretary provides administrative and secretarial assistance to Mathematics unit, reports directly to the senior secretary, coordinator and/or to the chairperson of the Physics, Chemistry & Mathematics and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned. Examples of Duties
Essential Duties and Responsibilities: Interact and work with a diverse group of students, faculty and staff. Prepare purchasing and budgeting tasks related to department (unrestricted accounts) and faculty research (restricted accounts) as well as Title III. Answer phone calls and inquires and direct students and visitors to the right faculty and university office. Complete the online prerequisite override process for student registration. Complete bookstore textbook order forms. Complete Electronic Personnel Action forms (EPAFs) for faculty and student workers who are paid from unrestricted and restricted accounts including Title III. Complete EPAFs for students working on sponsored research for summer program assignments and ensure all required approvals and deliveries are executed on time. Complete faculty and student travel requests and requisitions for reimbursement. Track and manage office supplies and order additional supplies when requested by faculty. Prepare service requests for faculty for tasks performed by Physical Facilities, ITS, college network engineer, and other university offices. Assist with tasks including setting-up displays during open house and recruitment events. Communicate with the business office to resolve potential discrepancies in restricted and unrestricted accounts. Ensure vendors and contractors are paid timely. Performs any other duties as assigned. Typical Qualifications
Minimum Position Requirements (including certifications, licenses, etc.):
High school diploma or equivalent Two (2) years of administrative or clerical experience. Supplemental Information Knowledge, Skills and Abilities:
Considerable knowledge of office management practices and procedures Considerable knowledge of business English, spelling and commercial mathematics Excellent verbal and written communication skills. Ability to compose and prepare accurate reports, records and correspondence Ability to prepare and maintain complex clerical files including statistical reports and materials Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute
This position is not eligible for benefits. 01
Do you have two (2) years of administrative or clerical experience?
Yes No
02
Do you have a high school diploma or equivalent?
Yes No
Required Question