FirstHealth of the Carolinas
Imaging Services Administrative Support Coordinator
FirstHealth of the Carolinas, Pinehurst, North Carolina, United States, 28374
Hospitalist Administrative Support Coordinator
FirstHealth of the Carolinas is a nationally recognized health care system located in central North Carolina. Comprised of four hospitals with more than 600 beds, the system also offers leading-edge heart care in the Reid Heart Center, the area's only dedicated heart and vascular center. Our growing health system has more than 6,200 employees serving in more than 75 locations throughout a 15-county service area. In addition, FirstHealth has received numerous accolades for its patient care and outcomes, including recognitions from Healthgrades, U.S. News & World Report, and Becker's Healthcare. FirstHealth of the Carolinas is seeking a detail-oriented and highly organized Hospitalist Administrative Support Coordinator to join our Hospitalist Services team. This role provides essential administrative support to the Hospitalist leadership and medical staff, ensuring smooth onboarding, credentialing, scheduling, and communication processes. The ideal candidate will thrive in a fast-paced healthcare environment and demonstrate strong multitasking, communication, and organizational skills. Responsibilities
Coordinate onboarding activities for new providers, including scheduling and documentation. Assist with provider credentialing and insurance notifications. Support Hospitalist leadership by organizing meetings, preparing agendas, taking minutes, and tracking follow-up tasks. Maintain personnel files and process payroll for inpatient programs and assigned providers. Develop and edit presentations and communications using MS Office tools. Manage confidential data with discretion and accuracy. Set up multimedia equipment for meetings and presentations. Ensure timely dissemination of information and updates to the Hospitalist team. Assist in planning and executing special events. Serve as a liaison between providers and internal departments (HR, Risk Management, Finance, etc.). Orient new providers on administrative processes and office equipment. Maintain organized electronic and physical filing systems. Qualifications
Education & Training: Associate degree in business preferred. Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook. Familiarity with medical terminology, provider credentialing, and coding. Experience: Minimum of 3 years as an Administrative Assistant. At least 1 year in an administrative role at FirstHealth preferred. Experience working directly with healthcare providers and leadership. Software Proficiency: Required: MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) Preferred: Open Office, Bridge It Smartboard, Aperek, WebXChange, Physician Recruitment Manager Software Skills: Strong writing, editing, and communication skills. Excellent time management and organizational abilities. Ability to multitask and prioritize in a fast-paced, sometimes chaotic environment. High level of discretion with confidential information. Ability to work independently and anticipate needs. Knowledge of FirstHealth bylaws is a plus. Working Conditions & Physical Requirements Primarily office-based with occasional travel to other FirstHealth or community locations. Requires sitting, standing, walking, and occasional lifting. Must be able to operate office equipment and communicate clearly. Fast-paced and potentially stressful environment with multiple concurrent demands. Join our team and contribute to the efficient and effective operation of our radiology department. Apply today and become a vital part of our commitment to providing exceptional patient care and support.
FirstHealth of the Carolinas is a nationally recognized health care system located in central North Carolina. Comprised of four hospitals with more than 600 beds, the system also offers leading-edge heart care in the Reid Heart Center, the area's only dedicated heart and vascular center. Our growing health system has more than 6,200 employees serving in more than 75 locations throughout a 15-county service area. In addition, FirstHealth has received numerous accolades for its patient care and outcomes, including recognitions from Healthgrades, U.S. News & World Report, and Becker's Healthcare. FirstHealth of the Carolinas is seeking a detail-oriented and highly organized Hospitalist Administrative Support Coordinator to join our Hospitalist Services team. This role provides essential administrative support to the Hospitalist leadership and medical staff, ensuring smooth onboarding, credentialing, scheduling, and communication processes. The ideal candidate will thrive in a fast-paced healthcare environment and demonstrate strong multitasking, communication, and organizational skills. Responsibilities
Coordinate onboarding activities for new providers, including scheduling and documentation. Assist with provider credentialing and insurance notifications. Support Hospitalist leadership by organizing meetings, preparing agendas, taking minutes, and tracking follow-up tasks. Maintain personnel files and process payroll for inpatient programs and assigned providers. Develop and edit presentations and communications using MS Office tools. Manage confidential data with discretion and accuracy. Set up multimedia equipment for meetings and presentations. Ensure timely dissemination of information and updates to the Hospitalist team. Assist in planning and executing special events. Serve as a liaison between providers and internal departments (HR, Risk Management, Finance, etc.). Orient new providers on administrative processes and office equipment. Maintain organized electronic and physical filing systems. Qualifications
Education & Training: Associate degree in business preferred. Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook. Familiarity with medical terminology, provider credentialing, and coding. Experience: Minimum of 3 years as an Administrative Assistant. At least 1 year in an administrative role at FirstHealth preferred. Experience working directly with healthcare providers and leadership. Software Proficiency: Required: MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams) Preferred: Open Office, Bridge It Smartboard, Aperek, WebXChange, Physician Recruitment Manager Software Skills: Strong writing, editing, and communication skills. Excellent time management and organizational abilities. Ability to multitask and prioritize in a fast-paced, sometimes chaotic environment. High level of discretion with confidential information. Ability to work independently and anticipate needs. Knowledge of FirstHealth bylaws is a plus. Working Conditions & Physical Requirements Primarily office-based with occasional travel to other FirstHealth or community locations. Requires sitting, standing, walking, and occasional lifting. Must be able to operate office equipment and communicate clearly. Fast-paced and potentially stressful environment with multiple concurrent demands. Join our team and contribute to the efficient and effective operation of our radiology department. Apply today and become a vital part of our commitment to providing exceptional patient care and support.