FERMT
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Executive Assistant
role at
FERMT 5 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
FERMT Get AI-powered advice on this job and more exclusive features. FERMT is the AI native commerce platform that optimizes shopping experiences, leading to best-in-class shopper engagement and conversion. We help brands transform clicks into conversions with dynamic, personalized shopping experiencesbuilt and optimized in minutes.
Backed by VMG, Bain Capital Ventures, Greylock, QED, and named The Informations #1 commerce startup, were a 70+ person team based in SF, Austin, NYC, and Bangalore. As a fast-growing Series B company, were building the infrastructure for the future of online retailand were just getting started.
About the Role:
FERMT is looking for a sharp, resourceful, and highly organized Executive Assistant & Office Manager to support our two co-founders, and ensure our San Francisco office operates smoothly. This is a high-trust role ideal for someone who thrives in a fast-paced, high-ownership environment, enjoys managing complex schedules and logistics, and takes pride in making peoples lives easier and more efficient.
This role is primarily focused on executive support, with a secondary focus on office management and workplace experience. You'll be the air traffic controller behind the sceneskeeping calendars aligned, communication flowing, and our office running like a well-oiled machine.
Responsibilities:
Calendar Management: Own the day-to-day scheduling for both co-founders, ensuring meetings are prioritized effectively, with a clear understanding of what to move and why. Communication Management: Monitor and respond to emails and Slack messages on behalf of the co-founders, maintaining clear and timely communication across stakeholders. Travel & Event Coordination: Plan travel logistics and internal/external events, such as candidate visits, leadership offsites, and investor meetings. Administrative Execution: Support with document organization, scheduling workflows, and ad hoc requests with speed and precision. Stakeholder Experience: Serve as a trusted extension of the co-founders, ensuring key meetings, communications, and interactions are thoughtfully managed. Workplace Operations: Maintain an organized and functional office environmentmanaging supplies, AV needs, and day-to-day operations. Visitor & Event Hosting: Ensure an exceptional experience for guestscandidates, investors, execswhen visiting the office. Trip & Event Logistics: Support leadership team trips to SF (every 36 months), including meeting planning, travel, and event setup. Culture & Community: Assist in the planning of team gatherings, off-sites, and internal celebrations that foster connection and collaboration.
Requirements:
1+ years of experience in an Executive Assistant, Chief of Staff, or high-level administrative role Strong organizational skills with the ability to manage multiple priorities and maintain structure in a fast-moving environment Comfort with direct feedback and a communication style thats clear, candid, and fast-paced Tech-savvy and detail-oriented, with working knowledge of tools like Google Calendar, Gmail, Slack, and Notion (or quick to learn) Reliable and proactive takes initiative, asks thoughtful questions, and follows through without needing reminders Flexible and on-site based in San Francisco with regular in-office presence and occasional flexibility for personal needs
Benefits
Competitive salary + equity package Comprehensive health, dental, and vision insurance for you and all your dependents. Retirement benefits: US: 401(k) plan with 4% matching India: Provident Fund with 12% matching 4 months of paid parental leave Unlimited PTO policy (with minimum 5 days PTO / quarter!) WFH stipend Monthly wellness stipend
Seniority level
Seniority level
Entry level Employment type
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Full-time Job function
Job function
Administrative Industries
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Executive Assistant
role at
FERMT 5 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
FERMT Get AI-powered advice on this job and more exclusive features. FERMT is the AI native commerce platform that optimizes shopping experiences, leading to best-in-class shopper engagement and conversion. We help brands transform clicks into conversions with dynamic, personalized shopping experiencesbuilt and optimized in minutes.
Backed by VMG, Bain Capital Ventures, Greylock, QED, and named The Informations #1 commerce startup, were a 70+ person team based in SF, Austin, NYC, and Bangalore. As a fast-growing Series B company, were building the infrastructure for the future of online retailand were just getting started.
About the Role:
FERMT is looking for a sharp, resourceful, and highly organized Executive Assistant & Office Manager to support our two co-founders, and ensure our San Francisco office operates smoothly. This is a high-trust role ideal for someone who thrives in a fast-paced, high-ownership environment, enjoys managing complex schedules and logistics, and takes pride in making peoples lives easier and more efficient.
This role is primarily focused on executive support, with a secondary focus on office management and workplace experience. You'll be the air traffic controller behind the sceneskeeping calendars aligned, communication flowing, and our office running like a well-oiled machine.
Responsibilities:
Calendar Management: Own the day-to-day scheduling for both co-founders, ensuring meetings are prioritized effectively, with a clear understanding of what to move and why. Communication Management: Monitor and respond to emails and Slack messages on behalf of the co-founders, maintaining clear and timely communication across stakeholders. Travel & Event Coordination: Plan travel logistics and internal/external events, such as candidate visits, leadership offsites, and investor meetings. Administrative Execution: Support with document organization, scheduling workflows, and ad hoc requests with speed and precision. Stakeholder Experience: Serve as a trusted extension of the co-founders, ensuring key meetings, communications, and interactions are thoughtfully managed. Workplace Operations: Maintain an organized and functional office environmentmanaging supplies, AV needs, and day-to-day operations. Visitor & Event Hosting: Ensure an exceptional experience for guestscandidates, investors, execswhen visiting the office. Trip & Event Logistics: Support leadership team trips to SF (every 36 months), including meeting planning, travel, and event setup. Culture & Community: Assist in the planning of team gatherings, off-sites, and internal celebrations that foster connection and collaboration.
Requirements:
1+ years of experience in an Executive Assistant, Chief of Staff, or high-level administrative role Strong organizational skills with the ability to manage multiple priorities and maintain structure in a fast-moving environment Comfort with direct feedback and a communication style thats clear, candid, and fast-paced Tech-savvy and detail-oriented, with working knowledge of tools like Google Calendar, Gmail, Slack, and Notion (or quick to learn) Reliable and proactive takes initiative, asks thoughtful questions, and follows through without needing reminders Flexible and on-site based in San Francisco with regular in-office presence and occasional flexibility for personal needs
Benefits
Competitive salary + equity package Comprehensive health, dental, and vision insurance for you and all your dependents. Retirement benefits: US: 401(k) plan with 4% matching India: Provident Fund with 12% matching 4 months of paid parental leave Unlimited PTO policy (with minimum 5 days PTO / quarter!) WFH stipend Monthly wellness stipend
Seniority level
Seniority level
Entry level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Technology, Information and Internet Referrals increase your chances of interviewing at FERMT by 2x Get notified about new Executive Assistant jobs in
California, United States . Executive Assistant, Title Marketing-Peacock
Universal City, CA $50,000.00-$70,000.00 1 week ago Executive Assistant (Disney Entertainment Television)
Burbank, CA $48,500.00-$65,000.00 3 days ago Santa Monica, CA $50,000.00-$107,100.00 2 weeks ago Executive Assistant to Founder of a Fashion Design Co.
San Francisco, CA $141,557.00-$198,185.00 3 days ago Sunnyvale, CA $66,800.00-$142,800.00 2 weeks ago Beverly Hills, CA $28.00-$35.00 1 week ago Executive Assistant to Head of Film Marketing , Film Marketing
Culver City, CA $42,000.00-$79,800.00 1 week ago Oceanside, CA $80,000.00-$85,000.00 2 weeks ago Burbank, CA $54,600.00-$101,400.00 2 weeks ago Burbank, CA $42,224.00-$78,416.00 1 week ago Lead Executive Assistant and Office Manager
Executive Assistant to Investor Relations Team
Executive Assistant to General Partner at Well-known Venture Firm
Palo Alto, CA $130,000.00-$150,000.00 1 month ago Lead Executive Assistant to the Founder, Managing Partner
San Francisco, CA $200,000.00-$400,000.00 1 day ago Brisbane, CA $110,000.00-$150,000.00 4 days ago Executive Assistant to Chief Operating Officer at Tech Firm
San Francisco, CA $91,690.00-$119,610.00 2 weeks ago Executive Assistant, Head of Revenue/GTM
Palo Alto, CA $90,000.00-$150,000.00 1 month ago Executive Assistant, Marketing Strategy & Franchise Management (Disney Branded Television)
Burbank, CA $58,700.00-$78,600.00 5 days ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr