Aston Carter
Join to apply for the
Executive Assistant
role at
Aston Carter 2 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
Aston Carter Get AI-powered advice on this job and more exclusive features. 4+ years of recent experience as an Executive Assistant or Sr Administrative Assistant. Experience working with global teams and internal/external business partners. Exceptional Outlook calendar management and scheduling skills. Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems. Highly proficient in invoice/PO processing. Exceptional knowledge of Zoom, WebEx, Teams, and video conferencing.
Qualifications
High school diploma or GED required. 4+ years of recent experience as an Executive Assistant or Sr Administrative Assistant. Experience working with global teams and internal/external business partners. Exceptional Outlook calendar management and scheduling skills. Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems. Highly proficient in invoice/PO processing. Exceptional knowledge of Zoom, WebEx, Teams, and video conferencing.
Job Description
The Executive Assistant plays a meaningful role on the team, providing dedicated support to executives and their functions. You will have exposure to high levels of the organization, partnering with other Executive Assistants and external stakeholders as part of your day-to-day responsibilities.
Responsibilities
Coordinate and manage schedules for corporate leaders. Build and prepare correspondence and complex presentations. Develop databases and spreadsheets. Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination. Prepare expense reports and manage department credit line for purchases. Apply and implement internal policies and provide training as needed. Support departmental projects and project manage/event coordinate departmental meetings and events, which may include in-person, virtual, or mixed formats.
Work Environment
The position requires working onsite from Monday to Thursday, with the flexibility to work from home on Fridays.
Typical working hours are Monday through Friday from 8 AM to 5 PM, with potential adjustments needed on some days.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
Available For This Temporary Role May Include The Following
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Northbrook,IL.
Application Deadline
This position is anticipated to close on Jun 24, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Staffing and Recruiting Referrals increase your chances of interviewing at Aston Carter by 2x Sign in to set job alerts for Executive Assistant roles.
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Executive Assistant
role at
Aston Carter 2 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
Aston Carter Get AI-powered advice on this job and more exclusive features. 4+ years of recent experience as an Executive Assistant or Sr Administrative Assistant. Experience working with global teams and internal/external business partners. Exceptional Outlook calendar management and scheduling skills. Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems. Highly proficient in invoice/PO processing. Exceptional knowledge of Zoom, WebEx, Teams, and video conferencing.
Qualifications
High school diploma or GED required. 4+ years of recent experience as an Executive Assistant or Sr Administrative Assistant. Experience working with global teams and internal/external business partners. Exceptional Outlook calendar management and scheduling skills. Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems. Highly proficient in invoice/PO processing. Exceptional knowledge of Zoom, WebEx, Teams, and video conferencing.
Job Description
The Executive Assistant plays a meaningful role on the team, providing dedicated support to executives and their functions. You will have exposure to high levels of the organization, partnering with other Executive Assistants and external stakeholders as part of your day-to-day responsibilities.
Responsibilities
Coordinate and manage schedules for corporate leaders. Build and prepare correspondence and complex presentations. Develop databases and spreadsheets. Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination. Prepare expense reports and manage department credit line for purchases. Apply and implement internal policies and provide training as needed. Support departmental projects and project manage/event coordinate departmental meetings and events, which may include in-person, virtual, or mixed formats.
Work Environment
The position requires working onsite from Monday to Thursday, with the flexibility to work from home on Fridays.
Typical working hours are Monday through Friday from 8 AM to 5 PM, with potential adjustments needed on some days.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
Available For This Temporary Role May Include The Following
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Northbrook,IL.
Application Deadline
This position is anticipated to close on Jun 24, 2025.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Staffing and Recruiting Referrals increase your chances of interviewing at Aston Carter by 2x Sign in to set job alerts for Executive Assistant roles.
Evanston, IL $75,000.00-$95,000.00 2 weeks ago Executive Assistant (Disney Advertising Sales)
Chicago, IL $70,000.00-$80,000.00 1 week ago Assistant Property Manager (Commercial Office)
Cicero, IL $85,000.00-$94,000.00 3 weeks ago Chicago, IL $70,000.00-$90,000.00 2 weeks ago Chicago, IL $50,000.00-$75,000.00 1 week ago West Dundee, IL $50,000.00-$55,000.00 1 week ago Chicago, IL $65,000.00-$75,000.00 1 day ago Elk Grove Village, IL $68,850.00-$99,100.00 1 week ago Chicago, IL $55,000.00-$60,000.00 3 weeks ago Chicago, IL $60,000.00-$65,000.00 2 weeks ago Executive Assistant, Advancement Operations
Greater Chicago Area $65,000.00-$85,000.00 1 month ago Executive Assistant, Campaign and Strategic Planning
Des Plaines, IL $65,000.00-$75,000.00 19 hours ago Chicago, IL $65,000.00-$75,000.00 1 week ago Chicago, IL $89,301.33-$114,816.00 1 month ago Chicago, IL $55,000.00-$80,000.00 1 year ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr