Exceptional Parents Unlimited, Inc.
Executive Assistant
Exceptional Parents Unlimited, Inc., Fresno, California, United States, 93650
Job Type
Part-time
Description
Job Summary:
The Executive Assistant to the President/CEO at Exceptional Parents Unlimited (EPU) provides high-level, confidential, and strategic support to the President/CEO. This role ensures the smooth operation of executive functions, facilitates communication with internal and external stakeholders, and represents the President/CEO in meetings and community engagements. The Executive Assistant is a key partner in advancing EPU's mission through project management and coordination, board support, and operational leadership, requiring exceptional judgment, discretion, and initiative.
Essential Functions:
Executive Support & Representation
- Serve as a liaison between the President/CEO and internal staff, board members, donors, and external stakeholders (agency partners, elected officials, etc.).
- Represent the President/CEO in meetings, community events, and collaborative initiatives as needed.
- Manage the President/CEO's calendar, travel, and correspondence.
- Draft communications, reports, and policy briefs on behalf of the President/CEO.
- Support organization Directors as directed by the President/CEO.
Board & Governance Support
- Coordinate the Board of Directors meetings, including preparing agendas, taking minutes, and following up.
- Maintain board records, bylaws, and committee documentation.
- Support board member onboarding, engagement, and communication.
Project Management & Strategic Initiatives
- Assist in leading and coordinating cross-departmental projects aligned with strategic priorities.
- Track progress on organizational goals and prepare performance reports.
- Conduct research and prepare briefing materials.
- Assist in grant writing activities.
Confidentiality & Discretion
- Handle sensitive information with confidentiality.
- Serve as a trusted advisor to the President/CEO.
- Manage confidential personnel and financial documents.
Communication & Stakeholder Engagement
- Draft and edit high-level correspondence and public statements.
- Coordinate donor visits and stewardship activities, in collaboration with the Development & Communications Department.
- Support the President/CEO's public-facing communications.
Administrative & Operational Oversight
- Coordinate logistics for retreats, staff meetings, and events as needed.
- Maintain filing systems and records related to executive operations and corporate best practices.
- Adhere to EPU standards, policies, and procedures.
- Maintain, manage, and process records and information in a confidential manner that meets HIPAA and other applicable confidentiality regulations.
- EPU facility hours are Monday-Friday, 8:00 AM - 5:00 PM, with some exceptions based on business needs. Position hours may vary, including evening hours as needed.
- Flexibility in work hours and locations as needed.
- Must perform other duties as assigned.
Requirements
Knowledge, Skill, and Experience:
Education:
Bachelor's degree in public administration, nonprofit management, or related field required.
Skills:
This position requires an articulate, professional, and well-mannered individual able to multi-task throughout the day and maintain a calm, organized, and clean working environment; an individual who can troubleshoot, analyze, and problem-solve by seeing the big picture and apply what has been learned to future projects; someone who can interact with the public, answer questions, maintain a professional and positive appearance, and use wisdom and discretion in all interactions with the public; a high level of confidentiality and understanding of handling needs and issues of a sensitive nature.
Experience:
3+ years' experience as an Executive or Administrative Assistant (nonprofit setting preferred). 2+ years' experience with entering, compiling, and summarizing data. Accurate data entry at the rate of 45 WPM. Strong organizing and coordinating skills. Professional speaking and personal interaction skills when communicating with staff, board members, valued donors, community partners, vendors, and elected officials in a fast-paced work environment. Bilingual skills are a plus. Experienced working with and managing email and calendar management software (Outlook and Microsoft Office). Experienced in managing logistical needs (travel, etc.) and making changes when necessary. Experience in creating, composing, and editing written materials, with strong business acumen. Experienced in analyzing and solving problems and making administrative/procedural decisions and judgments. Experience in recording and transcribing meeting minutes. Must hold a valid California Driver's license and have a good driving record with no serious violations for the previous two-year period and be able to provide proof of current automobile liability insurance.
Physical Demands:
Typical Working Conditions:
Position works from the EPU facility. The position requires the ability to sit and work on a computer for extensive periods of time. Position requires fingering (fine dexterity), repetitive hand and wrist motions.
Equipment Used:
Computers, printers, telephones, and fax machines. May require operating of personal vehicle for local travel.
Essential Physical Tasks:
Must be able to sit for long periods of time, working with a keyboard and computer screen.
This position description may not be an exhaustive list of all duties, knowledge, or abilities associated with this classification; however, it is intended to accurately reflect the principal job elements. Related duties, knowledge, or skills to those expressly stated may also be required for successful performance of the position.
The position is a part-time 25 hours per week opportunity.
Salary Description
$24.00 - $27.00 per hour DOE
Part-time
Description
Job Summary:
The Executive Assistant to the President/CEO at Exceptional Parents Unlimited (EPU) provides high-level, confidential, and strategic support to the President/CEO. This role ensures the smooth operation of executive functions, facilitates communication with internal and external stakeholders, and represents the President/CEO in meetings and community engagements. The Executive Assistant is a key partner in advancing EPU's mission through project management and coordination, board support, and operational leadership, requiring exceptional judgment, discretion, and initiative.
Essential Functions:
Executive Support & Representation
- Serve as a liaison between the President/CEO and internal staff, board members, donors, and external stakeholders (agency partners, elected officials, etc.).
- Represent the President/CEO in meetings, community events, and collaborative initiatives as needed.
- Manage the President/CEO's calendar, travel, and correspondence.
- Draft communications, reports, and policy briefs on behalf of the President/CEO.
- Support organization Directors as directed by the President/CEO.
Board & Governance Support
- Coordinate the Board of Directors meetings, including preparing agendas, taking minutes, and following up.
- Maintain board records, bylaws, and committee documentation.
- Support board member onboarding, engagement, and communication.
Project Management & Strategic Initiatives
- Assist in leading and coordinating cross-departmental projects aligned with strategic priorities.
- Track progress on organizational goals and prepare performance reports.
- Conduct research and prepare briefing materials.
- Assist in grant writing activities.
Confidentiality & Discretion
- Handle sensitive information with confidentiality.
- Serve as a trusted advisor to the President/CEO.
- Manage confidential personnel and financial documents.
Communication & Stakeholder Engagement
- Draft and edit high-level correspondence and public statements.
- Coordinate donor visits and stewardship activities, in collaboration with the Development & Communications Department.
- Support the President/CEO's public-facing communications.
Administrative & Operational Oversight
- Coordinate logistics for retreats, staff meetings, and events as needed.
- Maintain filing systems and records related to executive operations and corporate best practices.
- Adhere to EPU standards, policies, and procedures.
- Maintain, manage, and process records and information in a confidential manner that meets HIPAA and other applicable confidentiality regulations.
- EPU facility hours are Monday-Friday, 8:00 AM - 5:00 PM, with some exceptions based on business needs. Position hours may vary, including evening hours as needed.
- Flexibility in work hours and locations as needed.
- Must perform other duties as assigned.
Requirements
Knowledge, Skill, and Experience:
Education:
Bachelor's degree in public administration, nonprofit management, or related field required.
Skills:
This position requires an articulate, professional, and well-mannered individual able to multi-task throughout the day and maintain a calm, organized, and clean working environment; an individual who can troubleshoot, analyze, and problem-solve by seeing the big picture and apply what has been learned to future projects; someone who can interact with the public, answer questions, maintain a professional and positive appearance, and use wisdom and discretion in all interactions with the public; a high level of confidentiality and understanding of handling needs and issues of a sensitive nature.
Experience:
3+ years' experience as an Executive or Administrative Assistant (nonprofit setting preferred). 2+ years' experience with entering, compiling, and summarizing data. Accurate data entry at the rate of 45 WPM. Strong organizing and coordinating skills. Professional speaking and personal interaction skills when communicating with staff, board members, valued donors, community partners, vendors, and elected officials in a fast-paced work environment. Bilingual skills are a plus. Experienced working with and managing email and calendar management software (Outlook and Microsoft Office). Experienced in managing logistical needs (travel, etc.) and making changes when necessary. Experience in creating, composing, and editing written materials, with strong business acumen. Experienced in analyzing and solving problems and making administrative/procedural decisions and judgments. Experience in recording and transcribing meeting minutes. Must hold a valid California Driver's license and have a good driving record with no serious violations for the previous two-year period and be able to provide proof of current automobile liability insurance.
Physical Demands:
Typical Working Conditions:
Position works from the EPU facility. The position requires the ability to sit and work on a computer for extensive periods of time. Position requires fingering (fine dexterity), repetitive hand and wrist motions.
Equipment Used:
Computers, printers, telephones, and fax machines. May require operating of personal vehicle for local travel.
Essential Physical Tasks:
Must be able to sit for long periods of time, working with a keyboard and computer screen.
This position description may not be an exhaustive list of all duties, knowledge, or abilities associated with this classification; however, it is intended to accurately reflect the principal job elements. Related duties, knowledge, or skills to those expressly stated may also be required for successful performance of the position.
The position is a part-time 25 hours per week opportunity.
Salary Description
$24.00 - $27.00 per hour DOE