Russell Tobin
This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.
Base pay range
$30.00/hr - $35.00/hr Direct message the job poster from Russell Tobin Senior BFSI Recruiter || Hiring for Direct US Investment Banking & Finance (BFSI) Clients || Talent Acquisition
Position Summary We are seeking a highly skilled and proactive
Executive Assistant
to support the executive leadership team onsite in Palm Beach Gardens. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment. The ideal candidate is a confident communicator and seasoned administrative professional with a proven track record of supporting C-suite or senior global leaders. Flexibility to work beyond standard business hours is essential to meet dynamic priorities and ensure the teams goals are achieved. Key Responsibilities Manage and adjust complex calendars, schedules, and meeting logistics across time zones Coordinate domestic and international travel, including detailed itineraries and timely expense report processing Prepare and consolidate materials for high-level meetings, including senior business reviews Oversee planning and execution of executive leadership events and internal meetings Handle sensitive information with the utmost confidentiality and professionalism Draft correspondence, reports, and presentations with attention to accuracy and tone Communicate effectively with internal teams and external stakeholders at all levels Provide additional administrative support and assist with special projects as needed Basic Qualifications High school diploma or GED Minimum of 7 years of experience supporting senior executives, including C-suite or global leaders Preferred Qualifications Prior experience in large, complex corporate environments (e.g., billion-dollar+ revenue organizations) Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams) and Zoom Demonstrated discretion when handling confidential and sensitive matters Exceptional written and verbal communication skills with a professional tone Strong judgment, time management, and the ability to prioritize under pressure Highly organized, with a talent for coordinating leadership events and business reviews Flexible, adaptable, and calm under shifting priorities and fast-paced conditions Experience organizing events involving senior executives and key stakeholders Self-starter who works well independently and takes initiative Proven ability to handle multiple tasks and projects efficiently. Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Contract Job function
Job function
Administrative Industries
HVAC and Refrigeration Equipment Manufacturing and Banking Referrals increase your chances of interviewing at Russell Tobin by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified about new Executive Assistant jobs in
Palm Beach Gardens, FL . Executive Assistant to SVP of Operations
West Palm Beach, FL $55,000.00-$70,000.00 4 days ago Office Manager $75k-$100k (Title & Escrow)
Jupiter, FL $75,000.00-$100,000.00 2 days ago Delray Beach, FL $60,000.00-$65,000.00 6 days ago West Palm Beach, FL $40,000.00-$55,000.00 2 months ago 000300 - Clinical Operations Management - Front Office Support
Lake Worth, FL $70,000.00-$100,000.00 1 week ago Executive Sales & Operations Associate (Future Business Leader Track)
Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
$30.00/hr - $35.00/hr Direct message the job poster from Russell Tobin Senior BFSI Recruiter || Hiring for Direct US Investment Banking & Finance (BFSI) Clients || Talent Acquisition
Position Summary We are seeking a highly skilled and proactive
Executive Assistant
to support the executive leadership team onsite in Palm Beach Gardens. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment. The ideal candidate is a confident communicator and seasoned administrative professional with a proven track record of supporting C-suite or senior global leaders. Flexibility to work beyond standard business hours is essential to meet dynamic priorities and ensure the teams goals are achieved. Key Responsibilities Manage and adjust complex calendars, schedules, and meeting logistics across time zones Coordinate domestic and international travel, including detailed itineraries and timely expense report processing Prepare and consolidate materials for high-level meetings, including senior business reviews Oversee planning and execution of executive leadership events and internal meetings Handle sensitive information with the utmost confidentiality and professionalism Draft correspondence, reports, and presentations with attention to accuracy and tone Communicate effectively with internal teams and external stakeholders at all levels Provide additional administrative support and assist with special projects as needed Basic Qualifications High school diploma or GED Minimum of 7 years of experience supporting senior executives, including C-suite or global leaders Preferred Qualifications Prior experience in large, complex corporate environments (e.g., billion-dollar+ revenue organizations) Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams) and Zoom Demonstrated discretion when handling confidential and sensitive matters Exceptional written and verbal communication skills with a professional tone Strong judgment, time management, and the ability to prioritize under pressure Highly organized, with a talent for coordinating leadership events and business reviews Flexible, adaptable, and calm under shifting priorities and fast-paced conditions Experience organizing events involving senior executives and key stakeholders Self-starter who works well independently and takes initiative Proven ability to handle multiple tasks and projects efficiently. Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Contract Job function
Job function
Administrative Industries
HVAC and Refrigeration Equipment Manufacturing and Banking Referrals increase your chances of interviewing at Russell Tobin by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Get notified about new Executive Assistant jobs in
Palm Beach Gardens, FL . Executive Assistant to SVP of Operations
West Palm Beach, FL $55,000.00-$70,000.00 4 days ago Office Manager $75k-$100k (Title & Escrow)
Jupiter, FL $75,000.00-$100,000.00 2 days ago Delray Beach, FL $60,000.00-$65,000.00 6 days ago West Palm Beach, FL $40,000.00-$55,000.00 2 months ago 000300 - Clinical Operations Management - Front Office Support
Lake Worth, FL $70,000.00-$100,000.00 1 week ago Executive Sales & Operations Associate (Future Business Leader Track)
Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr