HonorVet Technologies
Title: Secretary II
Shift: 9am-5pm Mon - Fri
location: New York NY 10011
Duration: 3+ Months
Duties: • Provides administrative / secretarial support to attending physicians. Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs. • Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties. • Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department. Responds to messages. • Schedules patients in MOSAIQ/ARIA (Dept electronic scheduling system) for services within the department - consultations, follow ups, simulations, and brachytherapy procedures; and outside the department - diagnostic radiology and other procedures. Initiates a pre-authorization process for procedures when necessary. • Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ/ARIA and completes department registration in advance of consultation. • Prepares new charts for patients to be seen in consultation, ensuring completeness of records required. • Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician. • Obtains demographic and financial information from patients and family in a professional and discreet manner. • Establishes and maintains office records, documents and files. • Photocopies materials as required; prepares correspondence • Provides assistance in covering the responsibilities of other support staff in the department when they are out of the office. • Maintains good attendance, arrives to work on time on a consistent basis. • Displays a positive attitude. Represents the department in a professional manner. • Has the ability to problem solve and to work independently. • Demonstrates ability to handle multiple tasks at one time and to prioritize work • May be required to perform other duties as assigned or perform other duties when necessary.
Skills: Three to five years of secretarial experience. Demonstrated ability to type 75 w.p.m. Computer literacy in word-processing and presentation software required Strong interpersonal and communications skills and ability to interact with all levels of personnel
Duties: • Provides administrative / secretarial support to attending physicians. Answers phones, takes messages, directs and responds to inquiries regarding departmental procedures, services and programs. • Under the direction of the attending physician, performs personalized and confidential secretarial and administrative duties. • Takes patient calls and fulfills requests for appointments, information, and contact with physicians / other staff within the department. Responds to messages. • Schedules patients in MOSAIQ/ARIA (Dept electronic scheduling system) for services within the department - consultations, follow ups, simulations, and brachytherapy procedures; and outside the department - diagnostic radiology and other procedures. Initiates a pre-authorization process for procedures when necessary. • Completes hospital registration of new patients in Eagle; transfers demographic information to MOSAIQ/ARIA and completes department registration in advance of consultation. • Prepares new charts for patients to be seen in consultation, ensuring completeness of records required. • Ensures that all pertinent records and procedure / study results are available when patients are seen in follow-up by the physician. • Obtains demographic and financial information from patients and family in a professional and discreet manner. • Establishes and maintains office records, documents and files. • Photocopies materials as required; prepares correspondence • Provides assistance in covering the responsibilities of other support staff in the department when they are out of the office. • Maintains good attendance, arrives to work on time on a consistent basis. • Displays a positive attitude. Represents the department in a professional manner. • Has the ability to problem solve and to work independently. • Demonstrates ability to handle multiple tasks at one time and to prioritize work • May be required to perform other duties as assigned or perform other duties when necessary.
Skills: Three to five years of secretarial experience. Demonstrated ability to type 75 w.p.m. Computer literacy in word-processing and presentation software required Strong interpersonal and communications skills and ability to interact with all levels of personnel