Executive Assistant

Details Department: Executive Administration Schedule: Full Time Days | Hour will fall between 8am-5:30pm Monday-Friday - no weekends or major holidays Hospital: Ascension Columbia St. Marys Hospital Location: Milwaukee WI Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term disability Employee assistance programs (EAP) Parental leave & adoption assistance Tuition reimbursement Ways to give back to your community As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension. *Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example: PRN, Short-Term Option, etc.). Connect with your Talent Advisor today for additional specifics. Responsibilities Provide administrative support for executives. Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required. Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements. Prepare, process, and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports. Attend meetings, keep records of all proceedings, and act as custodian for all related documentation. Prepare and distribute subsequent correspondence as needed, and follows up on action items to ensure completion. Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s). Requirements Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable. Additional Preferences Highly motivated professional with proficient experience in producing presentations. Proficient with Google Workspace - docs, sheets, slides, etc. Past experience as an Administrative or Executive Assistant strongly preferred. Why Join Our Team Ascension Wisconsin has been providing rewarding careers to healthcare professionals since 1848. Operating 17 hospital campuses and over 100 related healthcare facilities from Racine to Appleton, you will find opportunities that allow you to create a career path you love, all while delivering compassionate, personalized care to the communities we serve. Ascension is a leading non-profit, faith-based national health system made up of over 150,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states. Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you. Equal Employment Opportunity Employer Ascension will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, citizenship, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster. Pay Non-Discrimination Notice Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants. This Ministry does not participate in E-Verify and therefore cannot employ STEM OPT candidates. Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable. Provide administrative support for executives. Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required. Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements. Prepare, process, and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports. Attend meetings, keep records of all proceedings, and act as custodian for all related documentation. Prepare and distribute subsequent correspondence as needed, and follows up on action items to ensure completion. Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s). #J-18808-Ljbffr