Veterans in Healthcare
Administrative Assistant III, Neurosurgery
Veterans in Healthcare, Boston, Massachusetts, us, 02298
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Administrative Assistant III, Neurosurgery
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Learn more about working at Beth Israel Deaconess Medical Center
Administrative Assistant III, Neurosurgery
Boston, Massachusetts
Organization Facility: Beth Israel Deaconess Medical Center Category: Administrative / Executive Assistants Job ID: JR78637 Date posted: 07/14/2025
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Job Type:
Regular
Time Type:
Full time
Work Shift:
Day (United States of America)
FLSA Status:
Non-Exempt
When you join the growing BILH team, you're not just taking a job, youre making a difference in peoples lives.
The Administrative Assistant III will support the Neurosurgery Department at Beth Israel Deaconess Medical Center in Boston, MA. This role will be located onsite in Boston, MA and will have the opportunity to work one day remote per week following six months of employment. The anticipated schedule is 8AM-4:30PM or 8:30-5PM
Job Description:
Provides administrative support to physicians in their clinical, academic, research and leadership roles.
Essential Responsibilities:
Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed. Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary. Maintains physician's administrative and clinical calendars. Types correspondence, manuscripts and documents that may require complex formatting. Composes routine correspondence. Transcribes letters and patient notes as needed for physicians and/or facilitates notes and letters in CCC system. Composes routine correspondence. Prepares and distributes materials for meetings and committees. Actively assists and supports licensed practitioners by queuing prescriptions for renewal and performing the initial review of medication listings for accuracy in the electronic medical record (Web OMR).
Required Qualifications:
High School diploma or GED required. Associate's degree preferred. 3-5 years related work experience required. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Competencies:
Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers. Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations. Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
Apply Now
Related Jobs
Administrative Assistant III, Neurosurgery Beth Israel Deaconess Medical Center Boston, Massachusetts Administrative Assistant III, Cardiology Beth Israel Deaconess Medical Center Boston, Massachusetts Administrative Assistant II, Cardiology Beth Israel Deaconess Medical Center Boston, Massachusetts Learn more about Nursing at BILH Explore the diverse and rewarding nursing opportunities at BILH, where you can make a meaningful impact on patient care while growing your skills in a supportive and innovative healthcare environment. Learn More Check out Benefits at BILH Discover the outstanding BILH benefits that await you, encompassing competitive compensation packages, healthcare coverage, and a range of wellness programs designed to support your overall well-being. Learn More Explore Upcoming Events Stay informed and engaged by exploring the upcoming BILH events, where you'll have the opportunity to connect with colleagues, expand your professional network, and gain insights into the latest advancements and trends in healthcare. Learn More
Why join Beth Israel Lahey Health?
If youre looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire. At Beth Israel Lahey Health, we see you for all that you are your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team. View All Opportunities
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Addison Gilbert Hospital Anna Jaques Hospital BayRidge Hospital Beth Israel Deaconess HospitalMilton Beth Israel Deaconess HospitalNeedham Beth Israel Deaconess HospitalPlymouth Beth Israel Deaconess Medical Center Beverly Hospital BILH At Home BILH Behavioral Services BILH Performance Network Exeter Hospital Joslin Diabetes Center Lahey Hospital & Medical Center Lahey Medical Center, Peabody Mount Auburn Hospital New England Baptist Hospital Primary Care The Herrick House Winchester Hospital
Notice of Privacy Practices Terms of Use Non-Discrimination Notice Text-Messaging Terms & Conditions Balance Billing Notice (PDF) Cookie Management Sitemap
Equal Opportunity Employer/Veterans/Disabled. EEO is the Law 2023 Beth Israel Lahey Health. All rights reserved.
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Administrative Assistant III, Neurosurgery
role at
Veterans in Healthcare 2 days ago Be among the first 25 applicants Join to apply for the
Administrative Assistant III, Neurosurgery
role at
Veterans in Healthcare Skip to main content
Learn more about upcoming BILH Career Events! Register Today!
BILH.org
Saved Jobs
Current Employees
Returning Users
Career Areas
Benefits
About Us
Our System
Career Events
Join our talent community
Career Opportunities
With us, you're more than the job you do
Search Jobs
Keyword
Learn more about working at Beth Israel Deaconess Medical Center
Administrative Assistant III, Neurosurgery
Boston, Massachusetts
Organization Facility: Beth Israel Deaconess Medical Center Category: Administrative / Executive Assistants Job ID: JR78637 Date posted: 07/14/2025
Apply Now
Share job
Facebook X LinkedIn
Job Type:
Regular
Time Type:
Full time
Work Shift:
Day (United States of America)
FLSA Status:
Non-Exempt
When you join the growing BILH team, you're not just taking a job, youre making a difference in peoples lives.
The Administrative Assistant III will support the Neurosurgery Department at Beth Israel Deaconess Medical Center in Boston, MA. This role will be located onsite in Boston, MA and will have the opportunity to work one day remote per week following six months of employment. The anticipated schedule is 8AM-4:30PM or 8:30-5PM
Job Description:
Provides administrative support to physicians in their clinical, academic, research and leadership roles.
Essential Responsibilities:
Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority. Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed. Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary. Maintains physician's administrative and clinical calendars. Types correspondence, manuscripts and documents that may require complex formatting. Composes routine correspondence. Transcribes letters and patient notes as needed for physicians and/or facilitates notes and letters in CCC system. Composes routine correspondence. Prepares and distributes materials for meetings and committees. Actively assists and supports licensed practitioners by queuing prescriptions for renewal and performing the initial review of medication listings for accuracy in the electronic medical record (Web OMR).
Required Qualifications:
High School diploma or GED required. Associate's degree preferred. 3-5 years related work experience required. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Competencies:
Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers. Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers. Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations. Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members. Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled
Apply Now
Related Jobs
Administrative Assistant III, Neurosurgery Beth Israel Deaconess Medical Center Boston, Massachusetts Administrative Assistant III, Cardiology Beth Israel Deaconess Medical Center Boston, Massachusetts Administrative Assistant II, Cardiology Beth Israel Deaconess Medical Center Boston, Massachusetts Learn more about Nursing at BILH Explore the diverse and rewarding nursing opportunities at BILH, where you can make a meaningful impact on patient care while growing your skills in a supportive and innovative healthcare environment. Learn More Check out Benefits at BILH Discover the outstanding BILH benefits that await you, encompassing competitive compensation packages, healthcare coverage, and a range of wellness programs designed to support your overall well-being. Learn More Explore Upcoming Events Stay informed and engaged by exploring the upcoming BILH events, where you'll have the opportunity to connect with colleagues, expand your professional network, and gain insights into the latest advancements and trends in healthcare. Learn More
Why join Beth Israel Lahey Health?
If youre looking for a career where you can make a difference and explore your potential, Beth Israel Lahey Health is the place you belong. Our system includes a network of hospitals, physician practices, outpatient centers, and other healthcare facilities and we offer a broad range of careers in direct patient care, environmental services, registration, finance and many other fields. We are focused on providing compassionate and personalized healthcare with a strong reputation for clinical excellence and research and offer diverse opportunities for career growth and development. Conveniently, we have many locations in communities across Eastern Massachusetts and Southern New Hampshire. At Beth Israel Lahey Health, we see you for all that you are your experience and your dreams. Explore our open opportunities and find out why so many have already chosen to join our team. View All Opportunities
Haven't found what you're looking for? Sign up for our job alerts.
Join our Talent Community and be the first to know about our job openings.
First Name
Last Name
Email Address
Phone Number
Resume
Select a job category from the list of options. Finally, click "Add" to create your job alert.Job Category By submitting your information, you acknowledge that you have read our privacy policy and consent to receive email communications from Beth Israel Lahey Health.
Confirm Email
Already a member?
Our System
Newsroom
Contact Us
Careers
Quick Links
Addison Gilbert Hospital Anna Jaques Hospital BayRidge Hospital Beth Israel Deaconess HospitalMilton Beth Israel Deaconess HospitalNeedham Beth Israel Deaconess HospitalPlymouth Beth Israel Deaconess Medical Center Beverly Hospital BILH At Home BILH Behavioral Services BILH Performance Network Exeter Hospital Joslin Diabetes Center Lahey Hospital & Medical Center Lahey Medical Center, Peabody Mount Auburn Hospital New England Baptist Hospital Primary Care The Herrick House Winchester Hospital
Notice of Privacy Practices Terms of Use Non-Discrimination Notice Text-Messaging Terms & Conditions Balance Billing Notice (PDF) Cookie Management Sitemap
Equal Opportunity Employer/Veterans/Disabled. EEO is the Law 2023 Beth Israel Lahey Health. All rights reserved.
Facebook Twitter Instagram Youtube Linkedin
}
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Hospitals and Health Care Referrals increase your chances of interviewing at Veterans in Healthcare by 2x Sign in to set job alerts for Administrative Assistant roles.
Boston, MA $50,000.00-$58,000.00 3 weeks ago Boston, MA $42,000.00-$50,000.00 2 weeks ago Boston, MA $42,000.00-$50,000.00 2 weeks ago Personal and Executive Assistant to the CEO
Boston, MA $60,000.00-$90,000.00 2 days ago Boston, MA $80,000.00-$105,000.00 1 day ago Boston, MA $95,000.00-$130,000.00 3 weeks ago Boston, MA $60,000.00-$70,000.00 6 days ago Boston, MA $95,000.00-$100,000.00 2 weeks ago Office Administrator/Facilities Assistant
Cambridge, MA $50,000.00-$55,000.00 1 week ago Boston, MA $65,000.00-$75,000.00 2 weeks ago Boston, MA $95,000.00-$100,000.00 6 days ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr