Care New England Health System
Health Information Management Data Integrity Specialist
Care New England Health System, Warwick, Rhode Island, us, 02888
Health Information Management Data Integrity Specialist
Department:
CNE-HEALTH INFORM MGT Operating Unit:
Care New England Location:
Warwick, RI Job ID:
23461 Job Status:
Full Time Shift:
Days Schedule:
Mon.-Fri. 8:00am - 4:30pm Job Summary:
The HIM Data Integrity Specialist is responsible for managing and maintaining the integrity of the CNE Master Patient Index and all CNE system patient medical records by utilizing system tools and functions to perform chart corrections when errors occur. Work collaboratively with HIM Department Leadership. Manage, maintain, complete, and follow up on the Chart Corrections, Potential Duplicates, and Marked for Merge work queues. Develop and run reports for quality and auditing purposes to identify system trends and suggest improvements. Perform system testing, staff trainings, assist in developing policies and procedures, and act as a resource and liaison to all staff in problem resolution and guidance related to system applications. Additional Information:
Demonstrates proficiency in all standards, rules, and regulations governing Health Information Management (HIM) departments for clinical documentation. Possesses a high-level understanding of processes for chart corrections, record merges, unmerging, and uncombining within the EPIC EHR, while maintaining compliance with patient record integrity. Exhibits critical thinking skills, attention to detail, and the ability to make unbiased decisions while working independently with minimal supervision. Displays excellent oral and written communication skills with the ability to collaborate effectively with clinical and operational teams. Holds advanced experience and technical proficiency with computer systems and applications, including Cerner and EPIC EHRs, Adobe, and Microsoft Office products (Word, Excel, PowerPoint). Duties and Responsibilities:
Maintain the Master Patient Index by performing corrections in the EHR to ensure patient record integrity. Execute chart corrections by moving, updating, combining, uncombining, merging, or unmerging documentation, MRNs, and visit encounters using system tools. Manage and complete work queues for Chart Corrections, Potential Duplicates, and Marked for Merge. Research and validate patient demographics using internal and external systems. Correct and assign providers in patient records, including Primary Care Providers (PCPs). Collaborate with HIM leadership to ensure compliance with Joint Commission and CMS standards. Manage change control, monitor system incidents, and oversee service requests in the EHR. Participate in system testing for upgrades and new packages. Oversee system downtimes and recovery procedures for HIM departments. Develop and update policies and procedures related to chart corrections, system upgrades, and downtime processes. Create and analyze reports to identify trends, mitigate risk, and recommend workflow improvements. Partner with Medical Records, Privacy, Compliance, and Data Governance committees to maintain data integrity. Review the Provider Finder Database for accuracy and submit service requests as needed. Serve as a liaison and resource to providers and staff on chart correction processes. Provide ongoing training to end users and develop training materials. Select appropriate communication methods to complete correction tasks efficiently. Perform other related duties as assigned. Requirements:
Minimum 3-5 years of experience. Care New England Health System (CNE)
and its member institutions, including Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, are trusted organizations advancing medical research and healthcare services. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Ethics Statement: Employees are expected to conduct themselves in accordance with the organization's ethical standards, including hospital policies, mission, vision, and values. Americans with Disabilities Act Statement: Applicants and employees with disabilities must be able to perform essential job functions with or without reasonable accommodations, as determined on a case-by-case basis. #J-18808-Ljbffr
Department:
CNE-HEALTH INFORM MGT Operating Unit:
Care New England Location:
Warwick, RI Job ID:
23461 Job Status:
Full Time Shift:
Days Schedule:
Mon.-Fri. 8:00am - 4:30pm Job Summary:
The HIM Data Integrity Specialist is responsible for managing and maintaining the integrity of the CNE Master Patient Index and all CNE system patient medical records by utilizing system tools and functions to perform chart corrections when errors occur. Work collaboratively with HIM Department Leadership. Manage, maintain, complete, and follow up on the Chart Corrections, Potential Duplicates, and Marked for Merge work queues. Develop and run reports for quality and auditing purposes to identify system trends and suggest improvements. Perform system testing, staff trainings, assist in developing policies and procedures, and act as a resource and liaison to all staff in problem resolution and guidance related to system applications. Additional Information:
Demonstrates proficiency in all standards, rules, and regulations governing Health Information Management (HIM) departments for clinical documentation. Possesses a high-level understanding of processes for chart corrections, record merges, unmerging, and uncombining within the EPIC EHR, while maintaining compliance with patient record integrity. Exhibits critical thinking skills, attention to detail, and the ability to make unbiased decisions while working independently with minimal supervision. Displays excellent oral and written communication skills with the ability to collaborate effectively with clinical and operational teams. Holds advanced experience and technical proficiency with computer systems and applications, including Cerner and EPIC EHRs, Adobe, and Microsoft Office products (Word, Excel, PowerPoint). Duties and Responsibilities:
Maintain the Master Patient Index by performing corrections in the EHR to ensure patient record integrity. Execute chart corrections by moving, updating, combining, uncombining, merging, or unmerging documentation, MRNs, and visit encounters using system tools. Manage and complete work queues for Chart Corrections, Potential Duplicates, and Marked for Merge. Research and validate patient demographics using internal and external systems. Correct and assign providers in patient records, including Primary Care Providers (PCPs). Collaborate with HIM leadership to ensure compliance with Joint Commission and CMS standards. Manage change control, monitor system incidents, and oversee service requests in the EHR. Participate in system testing for upgrades and new packages. Oversee system downtimes and recovery procedures for HIM departments. Develop and update policies and procedures related to chart corrections, system upgrades, and downtime processes. Create and analyze reports to identify trends, mitigate risk, and recommend workflow improvements. Partner with Medical Records, Privacy, Compliance, and Data Governance committees to maintain data integrity. Review the Provider Finder Database for accuracy and submit service requests as needed. Serve as a liaison and resource to providers and staff on chart correction processes. Provide ongoing training to end users and develop training materials. Select appropriate communication methods to complete correction tasks efficiently. Perform other related duties as assigned. Requirements:
Minimum 3-5 years of experience. Care New England Health System (CNE)
and its member institutions, including Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, are trusted organizations advancing medical research and healthcare services. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Ethics Statement: Employees are expected to conduct themselves in accordance with the organization's ethical standards, including hospital policies, mission, vision, and values. Americans with Disabilities Act Statement: Applicants and employees with disabilities must be able to perform essential job functions with or without reasonable accommodations, as determined on a case-by-case basis. #J-18808-Ljbffr