ReMarkable Career
Join to apply for the
Executive Assistant
role at
ReMarkable Career 16 hours ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
ReMarkable Career Get AI-powered advice on this job and more exclusive features. Executive Assistant (Career Path: Project Manager)
Location:
Costa Mesa, CA (On-Site)
Reports To:
CTO
Company Overview
Our client is the leading personal injury law firm in Orange County, committed to operational excellence and technology-driven growth. With a strong focus on automation, systems integration, and data infrastructure, the firm’s engineering and IT organization is scaling rapidly to support its nationwide expansion.
As a member of the technology team, the Executive Assistant will play a critical role in supporting the CTO and technology leadership in day-to-day operations, strategic planning, and project coordination. This position is designed to grow into a Project Manager role, with increasing ownership over cross-functional initiatives, systems rollouts, and workflow automation projects.
Role Overview
The ideal candidate is an organized, tech-savvy, and adaptable Executive Assistant with a passion for technology and systems thinking. You will be embedded within the engineering and IT team, providing tactical support to the CTO and building the foundation for a future role in technical program and project management.
This is not a traditional administrative role — you'll act as a force multiplier for leadership, supporting vendor coordination, IT procurement, scheduling, documentation, KPI tracking, and project communications.
Key Responsibilities
Manage CTO calendar, priorities, and communications, ensuring optimal time allocation across technical initiatives. Coordinate meetings, sprint reviews, and vendor calls with internal and external stakeholders. Document meeting outcomes, create follow-up tasks, and track project progress across Asana, ClickUp, or JIRA. Maintain and organize technical documentation, diagrams, and access credentials. Assist with onboarding and offboarding of IT and engineering personnel, including systems access and hardware coordination. Support procurement of software, hardware, and SaaS tools; maintain vendor contacts and renewal calendars. Prepare internal reports on OKRs, engineering milestones, and vendor SLAs. Help enforce cross-team process consistency by coordinating checklists, approvals, and compliance requirements. Shadow project managers and engineers to understand workflows and begin taking ownership of tactical initiatives.
What We’re Looking For
2+ years of experience in an executive assistant, project coordinator, or technical support role. Strong interest in IT systems, software development, or technical operations. Exceptional organizational and time management skills, with a strong bias toward action. Proficiency with tools such as Google Workspace, Slack, Asana, Notion, and Excel; familiarity with project tools like JIRA, Confluence, or ClickUp a plus. Ability to manage competing priorities in a fast-paced, high-stakes environment. Excellent written and verbal communication skills, including technical writing. Comfortable interacting with engineers, IT administrators, vendors, and executives. Highly resourceful, proactive, and eager to learn new technologies and systems.
Nice to Have
Experience supporting technical departments (IT, DevOps, Engineering, Data). Familiarity with agile methodologies, product lifecycles, or change management. Exposure to IT asset management, access provisioning, or vendor onboarding. Interest in developing into a project management, technical program management, or systems operations role.
Skills & Mindset
Technically curious and process-oriented Growth mindset with long-term interest in leading projects Detail-oriented with a high degree of personal accountability Calm under pressure and thrives in dynamic, scaling environments
Benefits
Health benefits through United Healthcare, covering Medical, Dental, and Vision Life insurance 401(k) with company match PTO and sick days Structured training and mentorship toward promotion into Project Manager
Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at ReMarkable Career by 2x Sign in to set job alerts for “Executive Assistant” roles.
Orange, CA $100,000.00-$120,000.00 5 days ago Irvine, CA $54,000.00-$96,000.00 5 days ago Communications Aide - Principal Council Executive Assistant
Santa Ana, CA $89,301.33-$114,816.00 1 month ago Office Manager, Olivewood Elementary School - 7:15 am - 4:45 pm
Mission Viejo, CA $4,546.53-$5,804.93 16 hours ago Future Opening: Agent's Executive Assistant - State Farm Agent Team Member
Executive Assistant III - People and Community Engagement
Mission Viejo, CA $25.00-$33.00 3 weeks ago Executive Assistant to the Vice President (Administrative Analyst/Specialist-Exempt II)
Fullerton, CA $5,537.00-$10,014.00 1 day ago Executive Assistant to the Lead Pastor and Senior Executive Director
Office/Operations Manager / ServiceMaster Restore
Irvine, CA $60,000.00-$75,000.00 6 months ago Corona, CA $57,000.00-$76,000.00 2 weeks ago Controller & Office Manager – Dietary Supplements
Purchasing Specialist– U.S. Domestic Procurement/ Executive Assistant (Mandarin Speaker)
Irvine, CA $68,000.00-$90,000.00 3 weeks ago Newport Beach, CA $82,700.00-$124,100.00 1 week ago Medical Office Manager for Holistic Physical Therapy & Wellness Clinic - Part Time
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Executive Assistant
role at
ReMarkable Career 16 hours ago Be among the first 25 applicants Join to apply for the
Executive Assistant
role at
ReMarkable Career Get AI-powered advice on this job and more exclusive features. Executive Assistant (Career Path: Project Manager)
Location:
Costa Mesa, CA (On-Site)
Reports To:
CTO
Company Overview
Our client is the leading personal injury law firm in Orange County, committed to operational excellence and technology-driven growth. With a strong focus on automation, systems integration, and data infrastructure, the firm’s engineering and IT organization is scaling rapidly to support its nationwide expansion.
As a member of the technology team, the Executive Assistant will play a critical role in supporting the CTO and technology leadership in day-to-day operations, strategic planning, and project coordination. This position is designed to grow into a Project Manager role, with increasing ownership over cross-functional initiatives, systems rollouts, and workflow automation projects.
Role Overview
The ideal candidate is an organized, tech-savvy, and adaptable Executive Assistant with a passion for technology and systems thinking. You will be embedded within the engineering and IT team, providing tactical support to the CTO and building the foundation for a future role in technical program and project management.
This is not a traditional administrative role — you'll act as a force multiplier for leadership, supporting vendor coordination, IT procurement, scheduling, documentation, KPI tracking, and project communications.
Key Responsibilities
Manage CTO calendar, priorities, and communications, ensuring optimal time allocation across technical initiatives. Coordinate meetings, sprint reviews, and vendor calls with internal and external stakeholders. Document meeting outcomes, create follow-up tasks, and track project progress across Asana, ClickUp, or JIRA. Maintain and organize technical documentation, diagrams, and access credentials. Assist with onboarding and offboarding of IT and engineering personnel, including systems access and hardware coordination. Support procurement of software, hardware, and SaaS tools; maintain vendor contacts and renewal calendars. Prepare internal reports on OKRs, engineering milestones, and vendor SLAs. Help enforce cross-team process consistency by coordinating checklists, approvals, and compliance requirements. Shadow project managers and engineers to understand workflows and begin taking ownership of tactical initiatives.
What We’re Looking For
2+ years of experience in an executive assistant, project coordinator, or technical support role. Strong interest in IT systems, software development, or technical operations. Exceptional organizational and time management skills, with a strong bias toward action. Proficiency with tools such as Google Workspace, Slack, Asana, Notion, and Excel; familiarity with project tools like JIRA, Confluence, or ClickUp a plus. Ability to manage competing priorities in a fast-paced, high-stakes environment. Excellent written and verbal communication skills, including technical writing. Comfortable interacting with engineers, IT administrators, vendors, and executives. Highly resourceful, proactive, and eager to learn new technologies and systems.
Nice to Have
Experience supporting technical departments (IT, DevOps, Engineering, Data). Familiarity with agile methodologies, product lifecycles, or change management. Exposure to IT asset management, access provisioning, or vendor onboarding. Interest in developing into a project management, technical program management, or systems operations role.
Skills & Mindset
Technically curious and process-oriented Growth mindset with long-term interest in leading projects Detail-oriented with a high degree of personal accountability Calm under pressure and thrives in dynamic, scaling environments
Benefits
Health benefits through United Healthcare, covering Medical, Dental, and Vision Life insurance 401(k) with company match PTO and sick days Structured training and mentorship toward promotion into Project Manager
Seniority level
Seniority level Entry level Employment type
Employment type Full-time Job function
Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at ReMarkable Career by 2x Sign in to set job alerts for “Executive Assistant” roles.
Orange, CA $100,000.00-$120,000.00 5 days ago Irvine, CA $54,000.00-$96,000.00 5 days ago Communications Aide - Principal Council Executive Assistant
Santa Ana, CA $89,301.33-$114,816.00 1 month ago Office Manager, Olivewood Elementary School - 7:15 am - 4:45 pm
Mission Viejo, CA $4,546.53-$5,804.93 16 hours ago Future Opening: Agent's Executive Assistant - State Farm Agent Team Member
Executive Assistant III - People and Community Engagement
Mission Viejo, CA $25.00-$33.00 3 weeks ago Executive Assistant to the Vice President (Administrative Analyst/Specialist-Exempt II)
Fullerton, CA $5,537.00-$10,014.00 1 day ago Executive Assistant to the Lead Pastor and Senior Executive Director
Office/Operations Manager / ServiceMaster Restore
Irvine, CA $60,000.00-$75,000.00 6 months ago Corona, CA $57,000.00-$76,000.00 2 weeks ago Controller & Office Manager – Dietary Supplements
Purchasing Specialist– U.S. Domestic Procurement/ Executive Assistant (Mandarin Speaker)
Irvine, CA $68,000.00-$90,000.00 3 weeks ago Newport Beach, CA $82,700.00-$124,100.00 1 week ago Medical Office Manager for Holistic Physical Therapy & Wellness Clinic - Part Time
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr