Kidder Mathews
Founded in 1969, Kidder Mathews () is the largest, independent commercial real estate firm on the West Coast, with more than 900 real estate professionals and staff in 20 offices in Washington, Oregon, California, Nevada, and Arizona. We offer a complete range of brokerage, property management, appraisal, consulting, and debt & equity finance services for all property types. The firm performs $10.9 billion in transactions, manages over 62 million square feet of space, and conducts over 2,600 appraisals annually. Kidder Mathews is an expanding, dynamic, vibrant and entrepreneurial firm and has been consistently recognized as a "best place to work" in multiple markets on the West Coast. Kidder Mathews Property Management is looking for smart, structured, and highly-motivated individuals. Our compensation is competitive with a full suite of benefits offered. Each office also provides full administrative and technical support in a professional environment
Job Summary
The Portfolio Assistant assists the Manager(s) in the day to day management of all aspects of operations for the assigned portfolio, in accordance with the goals and objectives of the individual Clients. Depending upon the composition of the Asset Services Team, the Portfolio Assistant may perform some of the duties of the Administrative Assistant.
Essential Functions
Leasing:
Partner with Manager(s) and leasing team members to ensure that all vacant space is in market ready condition
As directed by Manager(s), read new lease and prepare lease abstract
Financial and Reporting
: Review annual CAM reconciliations as assigned by Manager(s) Report findings/recommendations to Manager(s) Assist Manager(s) with annual budgeting process, to include re-bid of service contracts as directed by Manager(s) Review monthly operating statements and drafts monthly owner operating report for final review and approval by Manager(s) Operations
: As assigned by Manager(s), respond to and resolve tenant concerns As directed by Manager(s), meet with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved As directed by Manager(s), perform weekly and/or monthly physical property inspections and report findings to Manager(s) Follow through on any needed repairs or maintenance as directed by Manager(s) Prepare vendor contracts for Manager(s) review and approval As assigned by Manager(s), interface with property vendors and contractors to ensure prompt response to maintenance issues Ensure on-going contracted vendor services are performed on schedule, and that services meet contract specifications As directed by Manager(s), review specifications and makes recommendations to Manager(s) for necessary changes or updates Request and review bids from contracted service providers; make recommendations to Manager(s) As directed by Manager(s), partner with Building Engineers or contracted maintenance staff to schedule repairs and work orders Tenant and Owner Relations
: Maintain courteous, service-oriented rapport with tenants and owners Promote and foster confident, comfortable relationships with tenants and owners As directed by Manager(s), oversee tenant move in and move out process As directed by Manager(s), Conduct move in and move out walk throughs with tenant As directed by Manager(s), make collection calls to delinquent tenants As directed by Manager(s), conduct walk throughs, with contractor and tenant during construction process Attend construction meeting; take meeting minutes Maintain construction file Other Functions Perform other duties or projects as requested Essential Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions) Skills and Ability Good communication and organizational skills. Professional Ability to build relationships with clients, vendors and internal partners l communication etiquette with good oral and written communication skills Demonstrated ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment Ability to speak, write and understand English Exceptional attention to detail Strong customer service skills with the ability to interface with prospective tenants, owners, employees and management Demonstrated initiative and trouble shooting skills Demonstrated understanding of the budgeting process Demonstrated understanding of lease documents and contracts Demonstrated ability to recognize high quality maintenance work Demonstrated ability to draft quality, well written letters, reports and memos Education/Education High School Degree or Equivalent Required Knowledge EXPERIENCe REQUIRED 5+ years commercial property management experience This is a standard office environment with standard office noise like talking, office equipment, etc. Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must be able to conduct physical inspections and tours, to include the use of stairs and roof access ladders. The employee must sometimes lift and/or move items up to 10 pounds. Supervisory Responsibilities There are no direct supervisory responsibilities. However, the Portfolio Assistants act as a lead and may direct work for Building Engineers and Administrative Assistants. Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@ if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify. CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at .
Kidder Mathews is the largest independent commercial real estate firm on the West Coast. We offer a complete range of brokerage, appraisal, property management, consulting, project and construction management, and debt & equity finance services for all... Notice
Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at accessibility@talentify.io or 407-000-0000. Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility. An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: www.talentify.io/bias-audit-report . NYC applicants may request an alternative process or accommodation at aedt@talentify.io or 407-000-0000. #J-18808-Ljbffr
: Review annual CAM reconciliations as assigned by Manager(s) Report findings/recommendations to Manager(s) Assist Manager(s) with annual budgeting process, to include re-bid of service contracts as directed by Manager(s) Review monthly operating statements and drafts monthly owner operating report for final review and approval by Manager(s) Operations
: As assigned by Manager(s), respond to and resolve tenant concerns As directed by Manager(s), meet with tenants as required to ensure that tenant needs are met, and that high quality property management service is achieved As directed by Manager(s), perform weekly and/or monthly physical property inspections and report findings to Manager(s) Follow through on any needed repairs or maintenance as directed by Manager(s) Prepare vendor contracts for Manager(s) review and approval As assigned by Manager(s), interface with property vendors and contractors to ensure prompt response to maintenance issues Ensure on-going contracted vendor services are performed on schedule, and that services meet contract specifications As directed by Manager(s), review specifications and makes recommendations to Manager(s) for necessary changes or updates Request and review bids from contracted service providers; make recommendations to Manager(s) As directed by Manager(s), partner with Building Engineers or contracted maintenance staff to schedule repairs and work orders Tenant and Owner Relations
: Maintain courteous, service-oriented rapport with tenants and owners Promote and foster confident, comfortable relationships with tenants and owners As directed by Manager(s), oversee tenant move in and move out process As directed by Manager(s), Conduct move in and move out walk throughs with tenant As directed by Manager(s), make collection calls to delinquent tenants As directed by Manager(s), conduct walk throughs, with contractor and tenant during construction process Attend construction meeting; take meeting minutes Maintain construction file Other Functions Perform other duties or projects as requested Essential Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions) Skills and Ability Good communication and organizational skills. Professional Ability to build relationships with clients, vendors and internal partners l communication etiquette with good oral and written communication skills Demonstrated ability to prioritize, multi-task and utilize resources to execute tasks within a deadline-oriented environment Ability to speak, write and understand English Exceptional attention to detail Strong customer service skills with the ability to interface with prospective tenants, owners, employees and management Demonstrated initiative and trouble shooting skills Demonstrated understanding of the budgeting process Demonstrated understanding of lease documents and contracts Demonstrated ability to recognize high quality maintenance work Demonstrated ability to draft quality, well written letters, reports and memos Education/Education High School Degree or Equivalent Required Knowledge EXPERIENCe REQUIRED 5+ years commercial property management experience This is a standard office environment with standard office noise like talking, office equipment, etc. Physical Demands While performing the duties of this job, the employee is regularly required to talk and hear. The employee must frequently sit and use a computer for long periods of time. Specific vision abilities are required to do this job including close vision. The employee must be able to conduct physical inspections and tours, to include the use of stairs and roof access ladders. The employee must sometimes lift and/or move items up to 10 pounds. Supervisory Responsibilities There are no direct supervisory responsibilities. However, the Portfolio Assistants act as a lead and may direct work for Building Engineers and Administrative Assistants. Kidder Mathews is an equal opportunity employer does not discriminate based on race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other status protected by law. Kidder Mathews will accommodate candidates with disabilities to complete this application. Please contact recruiting@ if you need an accommodation. AZ, NV, OR & WA residents: We Participate in E-Verify. CA residents: We collect various personal data from employees and applicants for purposes related to employment. Please review the Notice of Data Privacy for Employees and Applicants for detailed information concerning what information we collect, the purposes for which information is collected and with whom such information may be shared. You can find this notice on our careers page at .
Kidder Mathews is the largest independent commercial real estate firm on the West Coast. We offer a complete range of brokerage, appraisal, property management, consulting, project and construction management, and debt & equity finance services for all... Notice
Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Talentify provides reasonable accommodations to qualified applicants with disabilities, including disabled veterans. Request assistance at accessibility@talentify.io or 407-000-0000. Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility. An Automated Employment Decision Tool (AEDT) will score your job-related skills and responses. Bias-audit & data-use details: www.talentify.io/bias-audit-report . NYC applicants may request an alternative process or accommodation at aedt@talentify.io or 407-000-0000. #J-18808-Ljbffr