University of California , Riverside
Finance and Administrative Officer (Medicine)
University of California , Riverside, Riverside, California, United States, 92504
Finance and Administrative Officer (Medicine)
Job ID: Location:
Main Campus - UCR Schedule:
8AM - 5PM Category:
Accounting and Finance Salary:
$103,100 - $196,300 Full/Part Time:
Full-time(100%) Organization:
School of Medicine Department:
Elizabeth Jacobs Application Deadline:
Open Until Filled
Position Information: The Finance and Administrative Officer (FAO) is a unique and exciting position responsible for providing leadership in the management of financial, operational, managerial, human resources, academic affairs, facilities, and other administrative operations. The position works collaboratively with the Department Chair and the Associate Dean/Chief Financial and Administrative Officer, to oversee and problem solve complex administrative and financial matters. Serves as financial advisor to the Department Chair, responsible for managing the unit's operating budget, monitoring and/or participating in the development and implementation of Professional Service Agreements (PSA) and Provider-specific Profit and Loss (P&L) Statements; helps initiate the contracting process in partnership with the SOM Central Contracts unit and manages the annual Faculty Appointments Renewal process. This position has significant responsibility in organizing work to achieve broadly stated goals for the department, programs, and lines of business. The FAO identifies objectives, provides leadership, develops strategies and policies, and functions with a high degree of autonomy. Lastly, the FAO also provides indirect supervision to the Graduate Medical Education (GME) coordinators. The Medicine department consists of approximately 14 health sciences clinical faculty FTE, approximately 500 community/volunteer faculty, and 84 Resident FTE that are supported under the GME program. Medicine also has clinicians at various outpatient clinics managed by an appointed MD Program Director and under the purview of the Chair. The Medicine clinical and GME budgets combined are valued at approximately $16M and are composed of multiple funding sources including clinical revenue, contracts and grants (C&Gs), S&S, state appropriations and gifts. Under a new vision and strategic plan, the Department will grow annually to add physicians, providers and GME programs to meet the needs of communities in the Inland Southern California region.
The current setting for this position is hybrid with in-office settings three days per week with a remote option two days/week.
The full salary range for the Finance and Administrative Officer (Medicine) is $103,100 - $196,300 annually. However, the expected pay scale for this position is up to $145,300 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements: Requirements
Educational Requirements Bachelor's degree in related area and/or equivalent experience/training. Required Master's degree in Business Administration Preferred
Experience Requirements
8 - 13 years of related experience. Required Extensive experience in working with cross-functional teams. Required Directly related experience in forecasting, budgeting, analysis, general ledger, proformas, and reporting in a medical healthcare setting. Required Demonstrated progressively responsible management experience in strategic planning, policy development, forecasting, resource analysis, financial management and budgeting. Required Experience with financial management including budget and report preparation, analysis and forecasting across multiple funding sources from affiliation agreements, federal, state general and contract funds, grants, gifts, endowments, education and professional fee revenue. Required Previous experience with HIPAA Compliance. Preferred Experience in finance and administration in a leadership role at a university or related environment. Preferred Previous supervisory/managerial experience. Preferred
Special Conditions Special Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Required
Minimum Requirements
Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy. Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll. Broad knowledge of common organization-specific and other computer application programs. Skills to work collaboratively with other locations. Demonstrated management and conflict resolution skills to effectively lead and motivate others. Proven skills to quickly evaluate complex issues and identify multiple options for resolution. Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner. Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
Additional Information: Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details: Job Description Details
General Information Job Title ADMIN MGR 1
Job Code 000547
Grade 25
Department Head Elizabeth Jacobs
Supervisor Maria Aldana
Positions Directly Supervised Job CodeTitleFTE 004722 BLANK AST 3 1 004767 FINANCIAL ANL 2 CX 1 004484 HEALTH PROFNS EDUC SPEC 2 CX 0.6
Generic Scope Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.
Custom Scope Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Manages a professional staff, typically large, and/or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.
Department Custom Scope The Finance and Administrative Officer (FAO) is a unique and exciting position responsible for providing leadership in the management of financial, operational, managerial, human resources, academic affairs, facilities, and other administrative operations. The position works collaboratively with the Department Chair and the Associate Dean/Chief Financial and Administrative Officer, to oversee and problem solve complex administrative and financial matters. Serves as financial advisor to the Department Chair, responsible for managing the unit's operating budget, monitoring and/or participating in the development and implementation of Professional Service Agreements (PSA) and Provider-specific Profit and Loss (P&L) Statements; helps initiate the contracting process in partnership with the SOM Central Contracts unit and manages the annual Faculty Appointments Renewal process. This position has significant responsibility in organizing work to achieve broadly stated goals for the department, programs, and lines of business. The FAO identifies objectives, provides leadership, develops strategies and policies, and functions with a high degree of autonomy. Lastly, the FAO also provides indirect supervision to the Graduate Medical Education (GME) coordinators. The Medicine department consists of approximately 14 health sciences clinical faculty FTE, approximately 500 community/volunteer faculty, and 84 Resident FTE that are supported under the GME program. Medicine also has clinicians at various outpatient clinics managed by an appointed MD Program Director and under the purview of the Chair. The Medicine clinical and GME budgets combined are valued at approximately $16M and are composed of multiple funding sources including clinical revenue, contracts and grants (C&Gs), S&S, state appropriations and gifts. Under a new vision and strategic plan, the Department will grow annually to add physicians, providers and GME programs to meet the needs of communities in the Inland Southern California region. The current setting for this position is hybrid with in-office settings three days per week with a remote option two days/week.
Key Responsibilities: Key Responsibilities DescriptionPercent Time Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning.
Develops Clinical and GME Sales & Service (S&S) rate structures and proformas to support clinical and GME business decisions, presents and receives input from leadership, and engages in the overall approval and establishment process. This may also include indirect oversight and approval of all monetary revenue contracts with affiliated hospitals and training sites. Directs the preparation of the annual budget for the department, programs and/or for each Faculty member, as needed. Also sustains familiarity with and understanding of clinical productivity benchmarks and metrics, including AAMC and MGMA. Provides advice, guidance, and recommendations to the Department Chair. Oversees the development of the financial infrastructure of the department; oversees financial management of all operating funds; oversees the development and design of systems and fiscal structures; oversees and approves multi-year and long-range budgets, budget projections, and annual financial reports; Oversees long & short-term planning for space needs. Advises the division directors concerning all matters pertaining to sound fiscal management. Responds to inquiries from the Dean's Office and the campus.
20%
Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department.
Manages daily activities of the department staff, determines staffing needs, and allocates administrative support to projects. Manages and evaluates performance of staff; recruits, hires, develops, motivates, promotes, and monitors professional growth and staff development. Also mitigates complex administrative and HR matters impacting staff and faculty. Serve as departmental liaison with the Academic Affairs Office, Sponsored Research and Programs, Finance, Business Operations, Human Resources, Information Technology, and Facilities. Participates in the academic personnel process including faculty recruitments, appointments, reappointments, and merit process and/or promotion process. Collaborates and partners with the respective clinic managers on the healthcare operations to benefit the department.
15%
Prepares short and long range planning for administrative services operations and improvements to processes. Establishes and recommends change to policies which affect the assigned unit(s).
Makes recommendations for and participates in the development of strategic and other long-range plans which would best achieve the teaching, research and service missions of the department. Provides strategic direction and management of the department finances and operations. Interprets and ensures compliance with federal/state laws and regulations, and University policies regarding personnel matters for staff, faculty, volunteers and students. Helps lead the annual review and update of the Health Sciences Compensation Plan (HSCP), which is a key guideline used to measure productivity and Health Sciences requirements for all clinical HSCP faculty. Coordinate regular meetings with the Chair and other stakeholders to discuss departmental priorities, operational concerns and constraints, and to facilitate planning efforts. Ensure that lines of communication are established for the Chair, departmental and interdepartmental faculty, and other personnel to be made aware of relevant unit and campus information on a timely basis.
15%
Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds. Funds appropriations are typically moderate in complexity.
Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds. Funds appropriations are typically moderate in complexity. Develops and manages budgets for individual, department and divisional projects. Ensures that research reporting requirements are met, and that division research meets highest ethical standards. In conjunction with the Department Chair and CFAO, develops annual departmental budgets considering all revenue sources and departmental expenditures. Responsible for managing all fiscal related functions of the clinical department, including budget, detailed review and projections of clinical revenue and productivity measures, provider Total Negotiated Salary (TNS) renewals, contract negotiation in partnership with Contracts unit and other SOM units and oversight of financial revenue and expense information as reported by central operational units. Functions also include annual oversight of GME programs and C&G administration. Ensures timely review of monthly financial reports and follows up on required costing adjustments. Develops, designs and/or requests financial reports and recommends/initiates corrective strategic actions as needed to ensure financial solvency within the departments. Meets with Department Chair and CFAO on a monthly/quarterly basis to inform/advise on budgetary matters. Performs and prepares financial feasibility studies for implementation of new programs and presents to Leadership teams, changes in compensation structure, departmental assessments, cost containment and/or corrections. Maintains accurate and comprehensive records related to all financial transactions performed by the departments.
15%
Administrative services typically include all or most of the following functions: IT, facilities, student services, laboratories, contracts and grants, budgetary financial management, recharge administration and/or human resources. 10%
Represents the department on business affairs to the institution community.
Serves as a project manager in various capacities for initiatives impacting the Medical School and clinics. May participate in campus and/or system-wide initiatives. Trains staff on various campus and SOM applications. Represents division at SOM and campus meetings as needed; and serves on various internal and external committees representing SOM/UCR Health.
10%
May coordinate/oversee activities for other UC locations or external universities. 5%
Oversees the preparation and management of grant and contract proposals involving a diverse and/or wide variety of funding sources and agencies.
Participates in the grant development and application process, including activities that will enhance success of grant applications that are awarded to support research, educational, and clinical operations. Collaborates with grant leads to troubleshoot complex challenges arising in the course of grant-funded projects; works with the UCR School of Medicine Contracts unit to execute and oversee research, educational and clinical agreements and included partnering with internal (UC system) and external (external to UC system) constituents at various educational institutions, hospitals and clinics.
5%
Establishes and recommends change to policies which affect the assigned unit(s). Develops policy as it relates to the Department. Develops and disseminates SOP's, guidelines & training programs affecting the department's operations and ensures compliance with regulatory authorities and UC/UCR/SOM policies. 5%
To apply, visit
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Job ID: Location:
Main Campus - UCR Schedule:
8AM - 5PM Category:
Accounting and Finance Salary:
$103,100 - $196,300 Full/Part Time:
Full-time(100%) Organization:
School of Medicine Department:
Elizabeth Jacobs Application Deadline:
Open Until Filled
Position Information: The Finance and Administrative Officer (FAO) is a unique and exciting position responsible for providing leadership in the management of financial, operational, managerial, human resources, academic affairs, facilities, and other administrative operations. The position works collaboratively with the Department Chair and the Associate Dean/Chief Financial and Administrative Officer, to oversee and problem solve complex administrative and financial matters. Serves as financial advisor to the Department Chair, responsible for managing the unit's operating budget, monitoring and/or participating in the development and implementation of Professional Service Agreements (PSA) and Provider-specific Profit and Loss (P&L) Statements; helps initiate the contracting process in partnership with the SOM Central Contracts unit and manages the annual Faculty Appointments Renewal process. This position has significant responsibility in organizing work to achieve broadly stated goals for the department, programs, and lines of business. The FAO identifies objectives, provides leadership, develops strategies and policies, and functions with a high degree of autonomy. Lastly, the FAO also provides indirect supervision to the Graduate Medical Education (GME) coordinators. The Medicine department consists of approximately 14 health sciences clinical faculty FTE, approximately 500 community/volunteer faculty, and 84 Resident FTE that are supported under the GME program. Medicine also has clinicians at various outpatient clinics managed by an appointed MD Program Director and under the purview of the Chair. The Medicine clinical and GME budgets combined are valued at approximately $16M and are composed of multiple funding sources including clinical revenue, contracts and grants (C&Gs), S&S, state appropriations and gifts. Under a new vision and strategic plan, the Department will grow annually to add physicians, providers and GME programs to meet the needs of communities in the Inland Southern California region.
The current setting for this position is hybrid with in-office settings three days per week with a remote option two days/week.
The full salary range for the Finance and Administrative Officer (Medicine) is $103,100 - $196,300 annually. However, the expected pay scale for this position is up to $145,300 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements: Requirements
Educational Requirements Bachelor's degree in related area and/or equivalent experience/training. Required Master's degree in Business Administration Preferred
Experience Requirements
8 - 13 years of related experience. Required Extensive experience in working with cross-functional teams. Required Directly related experience in forecasting, budgeting, analysis, general ledger, proformas, and reporting in a medical healthcare setting. Required Demonstrated progressively responsible management experience in strategic planning, policy development, forecasting, resource analysis, financial management and budgeting. Required Experience with financial management including budget and report preparation, analysis and forecasting across multiple funding sources from affiliation agreements, federal, state general and contract funds, grants, gifts, endowments, education and professional fee revenue. Required Previous experience with HIPAA Compliance. Preferred Experience in finance and administration in a leadership role at a university or related environment. Preferred Previous supervisory/managerial experience. Preferred
Special Conditions Special Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information, and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations. Required
Minimum Requirements
Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy. Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll. Broad knowledge of common organization-specific and other computer application programs. Skills to work collaboratively with other locations. Demonstrated management and conflict resolution skills to effectively lead and motivate others. Proven skills to quickly evaluate complex issues and identify multiple options for resolution. Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner. Strong verbal and written communication skills; ability to influence/persuade all levels of staff.
Additional Information: Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details: Job Description Details
General Information Job Title ADMIN MGR 1
Job Code 000547
Grade 25
Department Head Elizabeth Jacobs
Supervisor Maria Aldana
Positions Directly Supervised Job CodeTitleFTE 004722 BLANK AST 3 1 004767 FINANCIAL ANL 2 CX 1 004484 HEALTH PROFNS EDUC SPEC 2 CX 0.6
Generic Scope Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.
Custom Scope Responsible for managing the administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, OR a medium to large non-academic department. Typically includes all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Manages a professional staff, typically large, and/or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.
Department Custom Scope The Finance and Administrative Officer (FAO) is a unique and exciting position responsible for providing leadership in the management of financial, operational, managerial, human resources, academic affairs, facilities, and other administrative operations. The position works collaboratively with the Department Chair and the Associate Dean/Chief Financial and Administrative Officer, to oversee and problem solve complex administrative and financial matters. Serves as financial advisor to the Department Chair, responsible for managing the unit's operating budget, monitoring and/or participating in the development and implementation of Professional Service Agreements (PSA) and Provider-specific Profit and Loss (P&L) Statements; helps initiate the contracting process in partnership with the SOM Central Contracts unit and manages the annual Faculty Appointments Renewal process. This position has significant responsibility in organizing work to achieve broadly stated goals for the department, programs, and lines of business. The FAO identifies objectives, provides leadership, develops strategies and policies, and functions with a high degree of autonomy. Lastly, the FAO also provides indirect supervision to the Graduate Medical Education (GME) coordinators. The Medicine department consists of approximately 14 health sciences clinical faculty FTE, approximately 500 community/volunteer faculty, and 84 Resident FTE that are supported under the GME program. Medicine also has clinicians at various outpatient clinics managed by an appointed MD Program Director and under the purview of the Chair. The Medicine clinical and GME budgets combined are valued at approximately $16M and are composed of multiple funding sources including clinical revenue, contracts and grants (C&Gs), S&S, state appropriations and gifts. Under a new vision and strategic plan, the Department will grow annually to add physicians, providers and GME programs to meet the needs of communities in the Inland Southern California region. The current setting for this position is hybrid with in-office settings three days per week with a remote option two days/week.
Key Responsibilities: Key Responsibilities DescriptionPercent Time Develops and monitors operational and budget processes, staff FTE, finance, human resources and space planning.
Develops Clinical and GME Sales & Service (S&S) rate structures and proformas to support clinical and GME business decisions, presents and receives input from leadership, and engages in the overall approval and establishment process. This may also include indirect oversight and approval of all monetary revenue contracts with affiliated hospitals and training sites. Directs the preparation of the annual budget for the department, programs and/or for each Faculty member, as needed. Also sustains familiarity with and understanding of clinical productivity benchmarks and metrics, including AAMC and MGMA. Provides advice, guidance, and recommendations to the Department Chair. Oversees the development of the financial infrastructure of the department; oversees financial management of all operating funds; oversees the development and design of systems and fiscal structures; oversees and approves multi-year and long-range budgets, budget projections, and annual financial reports; Oversees long & short-term planning for space needs. Advises the division directors concerning all matters pertaining to sound fiscal management. Responds to inquiries from the Dean's Office and the campus.
20%
Manages, plans and administers all administrative operations of a school, OR a medium to large academic department, OR several small departments within a college, or a medium to large non-academic department.
Manages daily activities of the department staff, determines staffing needs, and allocates administrative support to projects. Manages and evaluates performance of staff; recruits, hires, develops, motivates, promotes, and monitors professional growth and staff development. Also mitigates complex administrative and HR matters impacting staff and faculty. Serve as departmental liaison with the Academic Affairs Office, Sponsored Research and Programs, Finance, Business Operations, Human Resources, Information Technology, and Facilities. Participates in the academic personnel process including faculty recruitments, appointments, reappointments, and merit process and/or promotion process. Collaborates and partners with the respective clinic managers on the healthcare operations to benefit the department.
15%
Prepares short and long range planning for administrative services operations and improvements to processes. Establishes and recommends change to policies which affect the assigned unit(s).
Makes recommendations for and participates in the development of strategic and other long-range plans which would best achieve the teaching, research and service missions of the department. Provides strategic direction and management of the department finances and operations. Interprets and ensures compliance with federal/state laws and regulations, and University policies regarding personnel matters for staff, faculty, volunteers and students. Helps lead the annual review and update of the Health Sciences Compensation Plan (HSCP), which is a key guideline used to measure productivity and Health Sciences requirements for all clinical HSCP faculty. Coordinate regular meetings with the Chair and other stakeholders to discuss departmental priorities, operational concerns and constraints, and to facilitate planning efforts. Ensure that lines of communication are established for the Chair, departmental and interdepartmental faculty, and other personnel to be made aware of relevant unit and campus information on a timely basis.
15%
Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds. Funds appropriations are typically moderate in complexity.
Develops and prepares budgets and financial reports for grants, general appropriations, endowments and other funds. Funds appropriations are typically moderate in complexity. Develops and manages budgets for individual, department and divisional projects. Ensures that research reporting requirements are met, and that division research meets highest ethical standards. In conjunction with the Department Chair and CFAO, develops annual departmental budgets considering all revenue sources and departmental expenditures. Responsible for managing all fiscal related functions of the clinical department, including budget, detailed review and projections of clinical revenue and productivity measures, provider Total Negotiated Salary (TNS) renewals, contract negotiation in partnership with Contracts unit and other SOM units and oversight of financial revenue and expense information as reported by central operational units. Functions also include annual oversight of GME programs and C&G administration. Ensures timely review of monthly financial reports and follows up on required costing adjustments. Develops, designs and/or requests financial reports and recommends/initiates corrective strategic actions as needed to ensure financial solvency within the departments. Meets with Department Chair and CFAO on a monthly/quarterly basis to inform/advise on budgetary matters. Performs and prepares financial feasibility studies for implementation of new programs and presents to Leadership teams, changes in compensation structure, departmental assessments, cost containment and/or corrections. Maintains accurate and comprehensive records related to all financial transactions performed by the departments.
15%
Administrative services typically include all or most of the following functions: IT, facilities, student services, laboratories, contracts and grants, budgetary financial management, recharge administration and/or human resources. 10%
Represents the department on business affairs to the institution community.
Serves as a project manager in various capacities for initiatives impacting the Medical School and clinics. May participate in campus and/or system-wide initiatives. Trains staff on various campus and SOM applications. Represents division at SOM and campus meetings as needed; and serves on various internal and external committees representing SOM/UCR Health.
10%
May coordinate/oversee activities for other UC locations or external universities. 5%
Oversees the preparation and management of grant and contract proposals involving a diverse and/or wide variety of funding sources and agencies.
Participates in the grant development and application process, including activities that will enhance success of grant applications that are awarded to support research, educational, and clinical operations. Collaborates with grant leads to troubleshoot complex challenges arising in the course of grant-funded projects; works with the UCR School of Medicine Contracts unit to execute and oversee research, educational and clinical agreements and included partnering with internal (UC system) and external (external to UC system) constituents at various educational institutions, hospitals and clinics.
5%
Establishes and recommends change to policies which affect the assigned unit(s). Develops policy as it relates to the Department. Develops and disseminates SOP's, guidelines & training programs affecting the department's operations and ensures compliance with regulatory authorities and UC/UCR/SOM policies. 5%
To apply, visit
Copyright 2025 Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency jeid-26c59e19f51c064fbba8fa4d785fd855
#J-18808-Ljbffr