Administrative Assistant 1 (Detroit Fire Department)

Administrative Assistant 1 (Detroit Fire Department) Print ( https://www.governmentjobs.com/careers/detroit/jobs/newprint/5054501 ) Apply ? Administrative Assistant 1 (Detroit Fire Department) Salary $39,851.00 - $47,578.00 Annually Location DPSH, MI Job Type Certified-Regular Civil Service Job Number 202518601101DFDssl Department Fire Department Opening Date 08/29/2025 Bargaining Unit 9000-Non Union Salary Regular Service General Description Benefits Questions Description DETROIT FIRE DEPARTMENT ADMINISTRATIVE ASSISTANT I The Administrative Assistant class is a non-supervisory role that organizes and expedites office management activities in each major division of the City of Detroit. Administrative Assistants in this class are classified as Administrative Assistants, levels I-IV, with varying degrees of responsibility. Administrative Assistants in this class lead and perform general office assistant work. The work requires knowledge of the procedures, techniques, and practices involved in carrying out the work of an organization within established guidelines, and the skill to use various office equipment, including fax machines, photocopiers, scanners, videoconferencing, telephone systems, and the ability to create and edit documents. Examples of Duties Supports department managers, department directors or related management staff Prepares standard and custom reports of a financial, personnel, payroll, or department-specific nature Greets visitors or callers and handles their inquiries or direct them to the appropriate persons according to their needs Sorts, opens, and distributes incoming mail to staff Makes copies of correspondence or other printed materials Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals Requisitions office supplies, repairs on office equipment, and printing services Coordinates conferences, meetings, or special events, and arranges travel reservations for office personnel Maintains scheduling and event calendars Locates and assembles documents for briefings and conferences Assists staff by providing information about procedures, practices and policies in division Prepares minutes of meetings from notes and/or recordings Serves as liaison between management and staff by transmitting information, explaining appropriate work instructions, and following up on assignments Sets up, manages, and develops systems for paper or electronic filing systems, records information, updates paperwork, or maintains documents, such as attendance records, correspondence or other material Checks and/or compares documents, forms, applications, or other materials for accuracy, completeness, grammar, and format Creates, maintains, and enters information into databases Writes simple or repetitive, non-technical correspondence such as letters of acknowledgement in accordance with a given format Operates electronic mail systems and coordinates the flow of information, internally or with other organizations Operates office equipment, such as fax machines, copiers, or phone systems and arranges for repairs when equipment malfunctions Uses computers for various applications, such as database management or word processing Independently notes and follows up on commitments made at meetings and conferences by staff members Develops material for supervisor's use in public speaking engagements Maintains information needed for budget purposes Performs special projects and other duties as assigned Minimum Qualifications Education For all Administrative Assistants, it is a requirement to have completed High School graduation or a General Educational Development (GED) certificate. Experience In addition to the minimum education requirements, the following experience requirements also apply: For entry into the Administrative Assistant position, at least one (1) year of administrative support experience where the use of personal computers to prepare correspondence, reports, and charts to enter and retrieve information is required. Administrative Assistants must demonstrate proficiency with integrated word processing and spreadsheet functions. This proficiency may be measured by taking a written test. Equivalency Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis. Supplemental Information Evaluation Plan Interview: 70% Computerized Assessment: 30% Evaluation of Training, Experience & Personal Qualifications: Pass/Fail Total of Interview and Evaluation T.E.P: 100% Additional points may be awarded for: Veteran Points: 0 - 15 points Detroit Residency Credit: 15 points LRD: 08/25/2025 Knowledge, Skills and Abilities At the entry Level, knowledge requirements might include basic paraprofessional knowledge of: Basic or commonly used rules, procedures, or operations, which typically require some previous experience or training Administrative and clerical procedures and systems, such as word processing, managing files and records, designing forms, and other office procedures and terminology, for example, to file material and obtain requested data from files Principles and processes for providing customer and personal services, which include customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction; Grammar, spelling, punctuation, and required formats are sufficient to recognize and correct such errors in correspondence and reports Skill in: Use of personal computers, telephone systems, fax machines, and other standard office equipment Use of Microsoft Office (e.g., Word, Excel, Access, PowerPoint) and other office suite software packages Use of Excel (e.g,. Formulas, Pivot Tables, Vlookup, Hlookup, other functions, charts, tables) and other financial management software packages functionality Adapting policies or procedures to emergencies and establishing practices or procedures to meet new situations Recognizing how and when certain policies, procedures, or guidelines will be confusing to others Communicating effectively, both orally and in writing Understanding written sentences and paragraphs in work-related documents Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times Talking to others to convey information effectively Managing one's own time and the time of others Ability to: Effectively speak, write, read, and understand the English language Follow written and oral directions Read and comprehend relevant documents Process and integrate simple data Hear at a conversational level Establish and maintain effective working relationships with both external and internal contacts Physical Demands: The employee generally remains in a stationary position for an extended period of time operating standard office equipment, which may include computers, telephones, photocopiers, and fax machines. The employee is expected to move about to accomplish tasks such as opening file cabinets and moving files. Must be able to lift, push, pull, and carry up to 25 pounds. Work Environment: Work is performed primarily in an office environment. Some work requires travel to meetings, conferences, and other work sites with exposure to seasonal weather condition Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position. The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position. The City of Detroit is an Equal Opportunity Employer. No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law. EMPLOYMENT BENEFITS The City of Detroit offers a competitive and comprehensive employee benefit package. We pride ourselves on the longevity of our employees. Part of the reason for the low turnover rate is the exceptional benefit package listed below. Benefits include, but are not limited to the following: HEALTH Medical - Eligible for hospital, surgical, and prescription drug benefits. Dental Vision INSURANCE Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent. Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement. PAID TIME OFF Sick Leave Vacation Holidays OTHER LEAVE BENEFITS The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave, RETIREMENT BENEFITS City Employees Retirement System As a regular City employee you automatically become a member of the General Retirement System. This entitles you to a retirement allowance after:

Completion of thirty (30) years of service;

At age sixty (60) if you have at least ten (10) years of service, or At age sixty-five (65) with eight (8) years of service. In the event of disability, other eligibility rules apply); An early, actuarially reduced, retirement is offered after you have attained at least twenty-five (25) years of service;

Employees are vested after ten (10) years of service, regardless of age.

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions. Have a successful career with the City of Detroit. Always remember that you are a part of a team with a common Vision of delivering excellent service to the citizens of the City of Detroit. 01 Please indicate your highest level of education completed High School Diploma/GED Associate's Degree Bachelor's Degree Master's Degree PhD/J.D. No Education experience 02 How many years of work experience, do you posses as an Administrative Assistant. No Experience Less than 1 year of work experience 2 to 5 years of work experience 6 to 9 years of work experience More than 10 years of work experience 03 Explain in detail, your work experience using Microsoft Office Suites (e.g., Word, Excel, PowerPoint), Smartsheets, and any other software programs you have used. In your response, include your level of proficiency with each program, how often you use each one, and the @types of tasks or functions you typically perform in each. Be as specific and detailed as possible. 04 Please explain in detail your work experience as an administrative support professional, specifically where you were required to use personal computers to prepare correspondence, reports, and charts, as well as to enter and retrieve information. Required Question Employer City of Detroit Address Coleman A. Young Municipal Center 2 Woodward Ave ste 316 Detroit, Michigan, 48226 Website http://www.detroitmi.gov/Detroit-Opportunities/Find-A-Job Apply Please verify your email address Verify Email