Presbyterian Villages of Michigan
Part Time Administrative Assistant
Presbyterian Villages of Michigan, Warren, Michigan, United States, 48091
Administrative Assistant At The Village Of Warren Glenn, Warren Michigan
Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our team as the Administrative Assistant at The Village of Warren Glenn, Warren Michigan. We invite you to help us create new possibilities for quality living for the seniors we serve. The Administrative Assistant is responsible for providing administrative, clerical and project support in a professional and confidential manner. Excellent opportunity for a team player with customer service and administrative experience. Experience working in senior housing industry plus. Responsibilities include: 1. Organizing, directing and/or managing departmental functions including reception, telephone communication system and mail distribution. 2. Attending and/or participating in meetings and/or events and may transcribe and prepare minutes or summaries. 3. Accumulating, maintaining, verifying and reporting data, statistics and research. 4. Assisting with collection of rent and execution of monthly certification process of resident. 5. Composing, preparing, monitoring and responding to correspondence. 6. Directing and assisting residents, families, business invitees and staff. 7. Scheduling and maintaining appointments and calendars. 8. Creating and maintaining filing system. 9. Responding to inquiries and providing information regarding the Village. 10. Scheduling and conducting Village tours. 11. Establishing and maintaining resident (and prospect) records including but not limited to: Filing Revising and updating records, charts, etc. Gathering required data and documentation Data input 12. Assisting with information gathering, including scheduling and conducting admission interview with potential residents and families. 13. Evaluating need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues. 14. Maintaining maintenance work orders. 15. Coordinating special events as assigned by the Administrator. 16. Creating newsletters, flyers and other documents utilizing various software programs and desktop publishing. 17. Creating and maintaining a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability. 18. Attending and participating in all appropriate departmental/Village meetings, training and development opportunities. 19. Embracing, upholding and promoting Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership. 20. Following established policies and procedures including but not limited to: Presbyterian Village employment policies and procedures, departmental policies and procedures, safety policies and procedures, federal, state and local regulations. 21. Performing any and all other duties and/or tasks as assigned or requested. Qualifications include: Education/Formal Training: High School Diploma or General Education Diploma (GED) Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience. Computer literate (letters, newsletters, email, Zoom/Teams). Trained as Certified Occupancy Specialist at HUD or MSHDA villages, a plus, but will train. Affordable housing property management software if working at a HUD or MSHDA governed village, a plus. Math aptitude generally commensurate with some college level education or equivalent experience. Certificates & Licenses: HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position. Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all level of staff and visitors. Previous Experience: One to three years' related professional business office experience or equivalent combination of educational experience. Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD. Computer Skills: Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email. HUD or MSHDA governed village: Affordable housing property management software, a plus.
Presbyterian Villages of Michigan, a faith-based, premier nonprofit organization providing senior living and services in Michigan, has a great opportunity to join our team as the Administrative Assistant at The Village of Warren Glenn, Warren Michigan. We invite you to help us create new possibilities for quality living for the seniors we serve. The Administrative Assistant is responsible for providing administrative, clerical and project support in a professional and confidential manner. Excellent opportunity for a team player with customer service and administrative experience. Experience working in senior housing industry plus. Responsibilities include: 1. Organizing, directing and/or managing departmental functions including reception, telephone communication system and mail distribution. 2. Attending and/or participating in meetings and/or events and may transcribe and prepare minutes or summaries. 3. Accumulating, maintaining, verifying and reporting data, statistics and research. 4. Assisting with collection of rent and execution of monthly certification process of resident. 5. Composing, preparing, monitoring and responding to correspondence. 6. Directing and assisting residents, families, business invitees and staff. 7. Scheduling and maintaining appointments and calendars. 8. Creating and maintaining filing system. 9. Responding to inquiries and providing information regarding the Village. 10. Scheduling and conducting Village tours. 11. Establishing and maintaining resident (and prospect) records including but not limited to: Filing Revising and updating records, charts, etc. Gathering required data and documentation Data input 12. Assisting with information gathering, including scheduling and conducting admission interview with potential residents and families. 13. Evaluating need for and/or requisitions adequate supplies, equipment and follow-up regarding assurance issues. 14. Maintaining maintenance work orders. 15. Coordinating special events as assigned by the Administrator. 16. Creating newsletters, flyers and other documents utilizing various software programs and desktop publishing. 17. Creating and maintaining a positive customer service atmosphere, including continuous quality improvement, teamwork, mutual respect, professionalism and accountability. 18. Attending and participating in all appropriate departmental/Village meetings, training and development opportunities. 19. Embracing, upholding and promoting Presbyterian Villages of Michigan's mission, vision, beliefs, values, strategic goals, objectives and Servant Leadership. 20. Following established policies and procedures including but not limited to: Presbyterian Village employment policies and procedures, departmental policies and procedures, safety policies and procedures, federal, state and local regulations. 21. Performing any and all other duties and/or tasks as assigned or requested. Qualifications include: Education/Formal Training: High School Diploma or General Education Diploma (GED) Must be able to follow oral and written instructions, generally commensurate with some college level education or equivalent experience. Computer literate (letters, newsletters, email, Zoom/Teams). Trained as Certified Occupancy Specialist at HUD or MSHDA villages, a plus, but will train. Affordable housing property management software if working at a HUD or MSHDA governed village, a plus. Math aptitude generally commensurate with some college level education or equivalent experience. Certificates & Licenses: HUD or MSHDA Villages: Certified Occupancy Specialist certificate required at hire, or within 6 months of position. Inability to obtain and sustain required certification will cause ineligibility for the position. Communication/Interpersonal Skills: Ability to communicate professionally and effectively with all level of staff and visitors. Previous Experience: One to three years' related professional business office experience or equivalent combination of educational experience. Experience working with one of the following subsidized programs: tax credit/MSHDA, low income, & HUD. Computer Skills: Efficient Computer knowledge and use of Microsoft products, word processing, spreadsheets database systems and email. HUD or MSHDA governed village: Affordable housing property management software, a plus.