The Southern Baptist Theological Seminary
Administrative Assistant for Event Technology (28 hrs/wk)
The Southern Baptist Theological Seminary, Louisville, Kentucky, us, 40201
JOB SUMMARY:
The Administrative Assistant for Event Technology provides daily administrative support for the Event Technology Office along with assisting with the management and facilitation of internal and external events.
ESSENTIAL JOB FUNCTIONS:
The employee in this position will have the following essential job functions:
Is the first point of contact and is able to answer inquiries from guests to the office. Manages Event Technology's email and phones Provides office support for Event Technology including internal and external communications, document preparation and editing, duplication, and other administrative support tasks. Ensure tax exempt paperwork is up to date with frequent venders (Doo Wop Shop, Guitar Center, Sweetwater, etc.). Responsible for office-related accounting such as procurement card log, daily transaction reports, etc. Works regularly with the On-Campus Event Management System (EMS) computer software. Is an effective communicator and is characterized by interpersonal skills that convey service, professionalism, and confidence to clients. Provides support to Event Productions staff as needed during select internal, public, and core institutional events (i.e. Fall Festival, Conferences, D3, etc.). Performs other duties as may be assigned by the supervisor.
EDUCATION:
It is required/preferred that the person in this position has or is working on a bachelor's degree.
EXPERIENCE:
It is required/preferred that the person in this position should have at least two years of administrative experience with event planning or A/V experience preferred.
SUPERVISION:
The person in this position will supervise no one.
The person in this position will report to the Manager of Event Technology.
WORK ENVIRONMENT:
The person in this position will work in a self-motivated, task-oriented, office environment. The Administrative Assistant may work long hours, including evenings and weekends as needed.
EQUIPMENT:
The person in this position will use the following equipment: standard office equipment, Event Management System (EMS), Asana, Slack, and When I Work. Must be familiar with basic A/V equipment or have a willingness to learn about the ins and outs of basic A/V equipment used at Event Technology.
The Administrative Assistant for Event Technology provides daily administrative support for the Event Technology Office along with assisting with the management and facilitation of internal and external events.
ESSENTIAL JOB FUNCTIONS:
The employee in this position will have the following essential job functions:
Is the first point of contact and is able to answer inquiries from guests to the office. Manages Event Technology's email and phones Provides office support for Event Technology including internal and external communications, document preparation and editing, duplication, and other administrative support tasks. Ensure tax exempt paperwork is up to date with frequent venders (Doo Wop Shop, Guitar Center, Sweetwater, etc.). Responsible for office-related accounting such as procurement card log, daily transaction reports, etc. Works regularly with the On-Campus Event Management System (EMS) computer software. Is an effective communicator and is characterized by interpersonal skills that convey service, professionalism, and confidence to clients. Provides support to Event Productions staff as needed during select internal, public, and core institutional events (i.e. Fall Festival, Conferences, D3, etc.). Performs other duties as may be assigned by the supervisor.
EDUCATION:
It is required/preferred that the person in this position has or is working on a bachelor's degree.
EXPERIENCE:
It is required/preferred that the person in this position should have at least two years of administrative experience with event planning or A/V experience preferred.
SUPERVISION:
The person in this position will supervise no one.
The person in this position will report to the Manager of Event Technology.
WORK ENVIRONMENT:
The person in this position will work in a self-motivated, task-oriented, office environment. The Administrative Assistant may work long hours, including evenings and weekends as needed.
EQUIPMENT:
The person in this position will use the following equipment: standard office equipment, Event Management System (EMS), Asana, Slack, and When I Work. Must be familiar with basic A/V equipment or have a willingness to learn about the ins and outs of basic A/V equipment used at Event Technology.