Career Group
An innovative AI-powered performance marketing company with a reputation for cutting-edge technology and global impact is looking for a proactive Executive Assistant to join its Redwood City or San Francisco office, supporting the R&D leadership team. This role is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys providing high-level support to senior executives across Product, Engineering, and Operations.
The following information aims to provide potential candidates with a better understanding of the requirements for this role.
***Please note: This is a temporary role for 6 – 7 months, starting in mid-October.
Responsibilities: Provide day-to-day administrative support to the COO, SVP of Engineering, SVP of Product, and their respective teams Manage complex, high-volume calendars across multiple time zones, anticipating conflicts and providing solutions with clear context Prepare meeting pre-reads, coordinate attendees, reserve conference rooms, and set up video conferencing systems Plan end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas, adhering to budget and policy Organize team events and offsites, handling vendor coordination, catering, activities, communications, and run-of-show Reconcile and approve expense reports promptly and track monthly team budgets Arrange meals and miscellaneous requests as needed Maintain confidentiality and exercise excellent judgment in all interactions
Qualifications: 5+ years of Executive Assistant experience supporting senior leaders in a global fast-paced tech organization; R&D/Product/Engineering experience a plus Proven ability to manage complex, global time-zone calendars and travel Strong organizational skills with the ability to multitask and work independently Excellent written and verbal communication; skilled in note-taking and action tracking Proactive, resourceful, calm under pressure, and highly confidential Experience planning events, offsites, and managing travel logistics Proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, Zoom, and corporate travel/expense tools Must be able to support teams across global time zones
Salary: $50 - $60/hr Hybrid: in-office 1–2 days/week; with flexibility for additional days if needed. Location: Redwood City, CA
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
The following information aims to provide potential candidates with a better understanding of the requirements for this role.
***Please note: This is a temporary role for 6 – 7 months, starting in mid-October.
Responsibilities: Provide day-to-day administrative support to the COO, SVP of Engineering, SVP of Product, and their respective teams Manage complex, high-volume calendars across multiple time zones, anticipating conflicts and providing solutions with clear context Prepare meeting pre-reads, coordinate attendees, reserve conference rooms, and set up video conferencing systems Plan end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas, adhering to budget and policy Organize team events and offsites, handling vendor coordination, catering, activities, communications, and run-of-show Reconcile and approve expense reports promptly and track monthly team budgets Arrange meals and miscellaneous requests as needed Maintain confidentiality and exercise excellent judgment in all interactions
Qualifications: 5+ years of Executive Assistant experience supporting senior leaders in a global fast-paced tech organization; R&D/Product/Engineering experience a plus Proven ability to manage complex, global time-zone calendars and travel Strong organizational skills with the ability to multitask and work independently Excellent written and verbal communication; skilled in note-taking and action tracking Proactive, resourceful, calm under pressure, and highly confidential Experience planning events, offsites, and managing travel logistics Proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, Zoom, and corporate travel/expense tools Must be able to support teams across global time zones
Salary: $50 - $60/hr Hybrid: in-office 1–2 days/week; with flexibility for additional days if needed. Location: Redwood City, CA
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.