City of Bellevue, WA
Senior Administrative Assistant to the Fire Chief
City of Bellevue, WA, Bellevue, Washington, us, 98009
Salary :
$74,002.50 - $102,154.50 Annually Location :
Bellevue, WA Job Type:
Regular Job Number:
25-00300 Department:
Fire Division:
FD_Administration Opening Date:
08/29/2025 Closing Date:
9/7/2025 11:59 PM Pacific FLSA:
Non-Exempt Bargaining Unit:
NONAFF
Come Join the City of Bellevue!
Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.
New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market. Job Summary The
Senior Administrative Assistant
will provide day-to-day advanced administrative support to the Deputy Chief of Operations, the Public Information Officer (PIO), and the Fire Chief of the Bellevue Fire Department.
This role involves working with complex regulations, standards, and operational issues within the fire service, requiring a high level of problem-solving and communication. The position is responsible for administering specific functions or programs and may involve conducting sub-professional analysis, adapting existing procedures, and recommending improvements. While secretarial tasks are minimal, the position supports more significant responsibilities within the department, requiring the ability to interpret and adapt procedures to address unique or complex situations with limited supervision.
At this level, the Senior Administrative Assistant will have a greater opportunity to influence or recommend changes to policies and procedures, as well as manage a small function or segment of a larger program. The position provides support across a range of administrative functions and ensures that the department's operations run smoothly. This role may also involve overseeing or supervising other administrative or clerical staff. This position represents the highest level of sub-professional administrative support within the department, with duties varying based on departmental needs, and provides a pathway for gaining experience in higher-level administrative functions.
Essential Duties and Responsibilities
Act as the Fire Department liaison for routine communication with various organizations, such as the Bellevue Fire Foundation, Bellevue Chamber, Bellevue School District, and other like agencies. Responds to inquiries from citizens, vendors, medical professionals, other fire agencies, businesses, fire personnel, and city staff on department matters. Develops and/or drafts correspondence, Special Notices, minutes, power point presentations, handouts, Council agenda memos, etc. Serve as the department point of contact for the Bellevue city council and city manager's office. Coordinates or assists with Civil Service processes and firefighter interviews. Assist the Fire Chief and Deputy Chiefs to research planned and proposed changes to procedures; develop and/or draft new/revised policies or procedures to comply with regulatory requirements or improve work processes. Provide support to the Fire Executive Team coordinating weekly meetings, taking notes, and handling annual executive staff planning retreat. Assist with the development and administration of contracts, handle procurement for goods and services, pay invoices and handle receipt of funds when appropriate for reimbursements. Assist with the department's accreditation process, including strategic planning. Assist with the maintenance and operation of departmental computerized data systems as directed, included, but not limited to DocuSign, PowerDMS, and SharePoint. Assist in the management of department data to improve efficiency and outcomes; track and maintain records reporting form anomalies and look for trends. Organizes and maintains fire department documents, files, records, meeting notes, and reference materials and serving as the department Record Coordinator responsible for coordinating a given response. Other duties as assigned by the Fire Chief. Supervision Received and Exercised:
This position is supervised directly by the Fire Chief. Work is generally self-directed, with the supervisor establishing the overall priorities, objectives, and resources for the function, and an incumbent independently carrying out responsibilities and following through to accomplish desired outcomes. New procedures or written materials reflecting policy requirements are reviewed prior to implementation. Judgments and decisions are still guided by policies, procedures, and management-imposed limits, but latitude exists for unreviewed action or decision on routine and some non-routine matters. Original thinking is sometimes required, and some recommendations may be precedent setting. May be responsible for supervising other administrative or clerical staff. Independent decision-making is limited where assignments are made for training purposes. Qualifications Knowledge, Skills, Abilities and Competencies
Knowledge of concepts, methodologies, and tools pertaining to the organizing, tracking, and reporting aspects of project management (e.g., business and/or technical writing, accounting and budget administration, research and analysis tools and techniques). Ability to:
Understand, apply, and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations. Act independently and know when to refer situations to higher level authority. Prepare cost projection and monitor/control budgetary compliance. Understand and apply contract terms and provisions. Prepare and deliver small-scale group presentations. Understand and apply the functionality associated with special application software to perform job duties.
Education, Experience, and Other Requirements
Four-year college degree with major coursework in a discipline related to the duties of the position and two years of progressively responsible related work experience. Additional qualifying work experience may be substituted for the education requirement. Supplemental Information Physical Demands The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. The noise level in the work environment is usually moderately quiet. Flexible/Hybrid Working:
The City is implementing a flexible/hybrid work policy that will allow staff to work remotely. Full-time remote work is not an option.Remote work for this position is subject to department's operational needs and will be discussed with candidates during the selection process. Once hired, employees must reside in the State of Washington.
All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
HIRING PROCESS The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.
Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting. We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description. Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references. CONDITIONS OF EMPLOYMENT
All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas. All positions require the completion of references checks, including at least one prior supervisor. Some positions may require completion of a criminal background check prior to start employment Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications. At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.
Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.
The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program. For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627. ** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.** The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value!
Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.
The following summary applies to fully benefited positions: Medical Employees are offered a choice of medical coverage through the City's self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO). Dental Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers. Vision Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.
Retirement Plans
- Employees are offered three retirement plans:
Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility. City of Bellevue Municipal Employee's Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule. Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options. Other benefits include: More detailed information about our employee benefits is available at
Flexible Spending Accounts (FSAs) Life/Accidental Death and Dismemberment (AD&D) Insurance Long Term Disability (LTD) Survivor Income Employee Assistance Program (EAP) 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month) An ORCA Card bus pass On-site fitness center, and self service food/coffee options Career development and training programs Tuition Reimbursement Program Employee Resource Groups (ERGs)
Paydays
- The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).
Please note that the City does not participate in the Social Security Administration (SSA) program, and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan. Any social security benefits earned at other places of employment may be reduced because they are subject to the Windfall Elimination Provision or the Government Pension Offset.
NOTE : This is a brief summary of the benefit programs for the City's non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail. 01
Please indicate the number of years you have in progressively responsible administrative support positions.
0-2 years 2-4 years 4-6 years 6-8 years 8 + years
02
Are you comfortable using technology and business-related software (e.g., Microsoft Office, scheduling tools, communication platforms)?
Yes No
03
What level of experience do you have in Microsoft SharePoint?
Basic - I can navigate SharePoint and access documents or team sites. Intermediate - I can create and manage document libraries, lists, and basic permissions. Advanced - I can manage sites, set up workflows, coordinate content sharing, and support team collaboration. Expert - I can train others, customize site features, and support organizational SharePoint administration. None
04
What level of experience do you have in Microsoft Suite (Word, Excel, PPT, etc.)?
Basic - I can perform simple tasks like editing documents, entering data, and creating basic presentations. Intermediate - I can format documents, use formulas in Excel, create organized presentations, and perform day-to-day office tasks. Advanced - I can manage templates, use advanced Excel functions (e.g., pivot tables, conditional formatting), and create professional reports and presentations . Expert - I have extensive experience and can train others, troubleshoot issues, and use advanced features across the suite .
05
Describe your experience and comfort level with technology and the use of software for typical business products and services. 06
Do you have any education, training, certification, or experience related to public safety?
Yes No
07
If yes, describe your education, training, certification, and experience as it relates to public safety. If no, N/A 08
Have you held a leadership role or been responsible for managing or supporting team dynamics?
Yes No
09
If yes, describe your experience, skill, and approach to leadership, particularly focusing on areas like team management, conflict resolution, and performance evaluation. If no, N/A 10
In lieu of a cover letter, please describe why are you interested in working for Bellevue Fire and how your previous experience makes you fit for the role of Sr. Administrative Assistant to the Fire Chief? Required Question
$74,002.50 - $102,154.50 Annually Location :
Bellevue, WA Job Type:
Regular Job Number:
25-00300 Department:
Fire Division:
FD_Administration Opening Date:
08/29/2025 Closing Date:
9/7/2025 11:59 PM Pacific FLSA:
Non-Exempt Bargaining Unit:
NONAFF
Come Join the City of Bellevue!
Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.
New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market. Job Summary The
Senior Administrative Assistant
will provide day-to-day advanced administrative support to the Deputy Chief of Operations, the Public Information Officer (PIO), and the Fire Chief of the Bellevue Fire Department.
This role involves working with complex regulations, standards, and operational issues within the fire service, requiring a high level of problem-solving and communication. The position is responsible for administering specific functions or programs and may involve conducting sub-professional analysis, adapting existing procedures, and recommending improvements. While secretarial tasks are minimal, the position supports more significant responsibilities within the department, requiring the ability to interpret and adapt procedures to address unique or complex situations with limited supervision.
At this level, the Senior Administrative Assistant will have a greater opportunity to influence or recommend changes to policies and procedures, as well as manage a small function or segment of a larger program. The position provides support across a range of administrative functions and ensures that the department's operations run smoothly. This role may also involve overseeing or supervising other administrative or clerical staff. This position represents the highest level of sub-professional administrative support within the department, with duties varying based on departmental needs, and provides a pathway for gaining experience in higher-level administrative functions.
Essential Duties and Responsibilities
Act as the Fire Department liaison for routine communication with various organizations, such as the Bellevue Fire Foundation, Bellevue Chamber, Bellevue School District, and other like agencies. Responds to inquiries from citizens, vendors, medical professionals, other fire agencies, businesses, fire personnel, and city staff on department matters. Develops and/or drafts correspondence, Special Notices, minutes, power point presentations, handouts, Council agenda memos, etc. Serve as the department point of contact for the Bellevue city council and city manager's office. Coordinates or assists with Civil Service processes and firefighter interviews. Assist the Fire Chief and Deputy Chiefs to research planned and proposed changes to procedures; develop and/or draft new/revised policies or procedures to comply with regulatory requirements or improve work processes. Provide support to the Fire Executive Team coordinating weekly meetings, taking notes, and handling annual executive staff planning retreat. Assist with the development and administration of contracts, handle procurement for goods and services, pay invoices and handle receipt of funds when appropriate for reimbursements. Assist with the department's accreditation process, including strategic planning. Assist with the maintenance and operation of departmental computerized data systems as directed, included, but not limited to DocuSign, PowerDMS, and SharePoint. Assist in the management of department data to improve efficiency and outcomes; track and maintain records reporting form anomalies and look for trends. Organizes and maintains fire department documents, files, records, meeting notes, and reference materials and serving as the department Record Coordinator responsible for coordinating a given response. Other duties as assigned by the Fire Chief. Supervision Received and Exercised:
This position is supervised directly by the Fire Chief. Work is generally self-directed, with the supervisor establishing the overall priorities, objectives, and resources for the function, and an incumbent independently carrying out responsibilities and following through to accomplish desired outcomes. New procedures or written materials reflecting policy requirements are reviewed prior to implementation. Judgments and decisions are still guided by policies, procedures, and management-imposed limits, but latitude exists for unreviewed action or decision on routine and some non-routine matters. Original thinking is sometimes required, and some recommendations may be precedent setting. May be responsible for supervising other administrative or clerical staff. Independent decision-making is limited where assignments are made for training purposes. Qualifications Knowledge, Skills, Abilities and Competencies
Knowledge of concepts, methodologies, and tools pertaining to the organizing, tracking, and reporting aspects of project management (e.g., business and/or technical writing, accounting and budget administration, research and analysis tools and techniques). Ability to:
Understand, apply, and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations. Act independently and know when to refer situations to higher level authority. Prepare cost projection and monitor/control budgetary compliance. Understand and apply contract terms and provisions. Prepare and deliver small-scale group presentations. Understand and apply the functionality associated with special application software to perform job duties.
Education, Experience, and Other Requirements
Four-year college degree with major coursework in a discipline related to the duties of the position and two years of progressively responsible related work experience. Additional qualifying work experience may be substituted for the education requirement. Supplemental Information Physical Demands The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. The noise level in the work environment is usually moderately quiet. Flexible/Hybrid Working:
The City is implementing a flexible/hybrid work policy that will allow staff to work remotely. Full-time remote work is not an option.Remote work for this position is subject to department's operational needs and will be discussed with candidates during the selection process. Once hired, employees must reside in the State of Washington.
All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
HIRING PROCESS The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.
Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting. We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description. Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references. CONDITIONS OF EMPLOYMENT
All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas. All positions require the completion of references checks, including at least one prior supervisor. Some positions may require completion of a criminal background check prior to start employment Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications. At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.
Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.
The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program. For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627. ** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.** The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value!
Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.
The following summary applies to fully benefited positions: Medical Employees are offered a choice of medical coverage through the City's self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO). Dental Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers. Vision Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.
Retirement Plans
- Employees are offered three retirement plans:
Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility. City of Bellevue Municipal Employee's Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule. Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options. Other benefits include: More detailed information about our employee benefits is available at
Flexible Spending Accounts (FSAs) Life/Accidental Death and Dismemberment (AD&D) Insurance Long Term Disability (LTD) Survivor Income Employee Assistance Program (EAP) 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month) An ORCA Card bus pass On-site fitness center, and self service food/coffee options Career development and training programs Tuition Reimbursement Program Employee Resource Groups (ERGs)
Paydays
- The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).
Please note that the City does not participate in the Social Security Administration (SSA) program, and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan. Any social security benefits earned at other places of employment may be reduced because they are subject to the Windfall Elimination Provision or the Government Pension Offset.
NOTE : This is a brief summary of the benefit programs for the City's non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail. 01
Please indicate the number of years you have in progressively responsible administrative support positions.
0-2 years 2-4 years 4-6 years 6-8 years 8 + years
02
Are you comfortable using technology and business-related software (e.g., Microsoft Office, scheduling tools, communication platforms)?
Yes No
03
What level of experience do you have in Microsoft SharePoint?
Basic - I can navigate SharePoint and access documents or team sites. Intermediate - I can create and manage document libraries, lists, and basic permissions. Advanced - I can manage sites, set up workflows, coordinate content sharing, and support team collaboration. Expert - I can train others, customize site features, and support organizational SharePoint administration. None
04
What level of experience do you have in Microsoft Suite (Word, Excel, PPT, etc.)?
Basic - I can perform simple tasks like editing documents, entering data, and creating basic presentations. Intermediate - I can format documents, use formulas in Excel, create organized presentations, and perform day-to-day office tasks. Advanced - I can manage templates, use advanced Excel functions (e.g., pivot tables, conditional formatting), and create professional reports and presentations . Expert - I have extensive experience and can train others, troubleshoot issues, and use advanced features across the suite .
05
Describe your experience and comfort level with technology and the use of software for typical business products and services. 06
Do you have any education, training, certification, or experience related to public safety?
Yes No
07
If yes, describe your education, training, certification, and experience as it relates to public safety. If no, N/A 08
Have you held a leadership role or been responsible for managing or supporting team dynamics?
Yes No
09
If yes, describe your experience, skill, and approach to leadership, particularly focusing on areas like team management, conflict resolution, and performance evaluation. If no, N/A 10
In lieu of a cover letter, please describe why are you interested in working for Bellevue Fire and how your previous experience makes you fit for the role of Sr. Administrative Assistant to the Fire Chief? Required Question