HDR
Overview
HDR is seeking a highly motivated individual to partner with our Transportation Business Group Strategic Pursuit Leaders. Your primary responsibilities will be to support highly visible, complex and game-changing opportunities by producing winning, professional, competitive proposals.
Responsibilities Proposal Management & Coordination
Foster a self-directed, accountable team culture by delivering high-quality, review- and client-ready materials.
Lead the full proposal lifecycle, from kickoff through final production and interview, owning all deliverables and driving a smooth, efficient process.
Develop and manage pursuit organization tools, including schedules, compliance matrices, templates, and assignment dashboards, using collaborative online platforms. Includes capturing meeting notes and action items, translating key themes and client priorities into a focused capture plan.
Review and interpret RFPs to create clear, actionable compliance matrices that guide proposal development.
Coordinate input from internal teams and external subconsultants, maintaining alignment and clear communication throughout.
Track and communicate progress, manage deadlines, and adjust priorities to keep the team and deliverables on schedule.
Support content development by preparing early drafts, capturing meeting notes, and distilling key themes and differentiators into a focused capture plan.
Proactively communicate workload needs and availability
Content Development & Quality
Write, edit, and format non-technical proposal content to ensure clarity and consistency.
Work closely with specialized experts to write and visualize technical approaches and project understanding information.
Work closely with staff to develop qualifications, bios, data, forms, and terms to be accurate and compliant.
Support the creation of storyboarding, benefit statements, message development, project profiles, and additional data and materials to demonstrate our aligned qualifications and differentiators.
Research project background and tailor content accordingly.
Author and review draft proposal text for consistency, brand voice, and grammar to remove errors and redundancy.
Integrate risks/issues identified by the pursuit team and translate them into the PSOE (problem, solution, outcome, evidence) table. Work with graphic designer(s) to produce visuals that represent this technical information in a reader-friendly format.
Identify gaps in draft proposal text that need to be addressed/written, based on capture planning, PSOE exercises, RFP requirements and other resources.
Visual & Layout Skills
Compose and format documents with strong reader-friendly graphic/layout skills. Expect an intermediate level of InDesign skills with an interest in training up to an advanced level of use.
Effectively engage marketing resources, including coordinating with graphic designers, market sector and business class data keepers, and layout artists as needed. Communicate progress with the Strategic Pursuit Leader assigned the pursuit
Collaborate with technical leads to develop draft presentation materials then work with graphic designers to transform complex technical content into clear, engaging, and easy-to-understand visuals.
Provide clear direction and timely communication to achieve high-quality deliverables.
Develop materials, such as interactive presentations, leave-behinds, and other brand-specific deliverables to help communicate key messages and differentiators.
Quality Control & Compliance Checks
Create schedules and time blocks to conduct appropriate reviews of content and graphics throughout the production period.
Monitor progress of the proposal process, with timely follow-up, to ensure internal proposal deadlines and quality processes are being met
Work with Strategic Pursuit leaders to meet expectations of quality-driven materials, including graphics and format of proposal elements
Take the initiative to perform or request support for technical editing and compliance reviews to obtain grammatical accuracy and alignment with RFP requirements.
Consistently improve and evolve efficient processes for producing high-quality materials.
Pre-positioning, Collateral & Material Management
Research project background, news articles and Board/Council meetings and keep collected data organized in a collaborative online platform or tool.
Gather and refine resumes, project information, histories, photographs, and other information and data so all materials are current and effectively support key differentiating sections of the proposal.
Develop materials, such as interactive presentations, leave-behinds, and other brand-specific deliverables to help team members communicate key messages.
Engage with leadership in the coordination and analysis of marketplace, client, and project-specific research.
Partner with marketing communications team to develop and promote our company-wide sector qualifications and marketing collateral materials for positioning purposes in advance of an RFP release.
Continuous Process Improvements
Learn, use, and teach others current and effective AI tools and other software, resulting in more efficient processes and quality deliverables.
Support proposal quality by monitoring against best practices and industry standards
Contribute to continuous improvement through internal and external debriefs
Serve as a subject matter expert, advocate, and actively follow HDR procedures, policies, protocols, and best practices, including standard file management and archiving procedures
Qualifications Interpersonal Skills
Strong organizational skills and an ability to prioritize and complete simultaneous projects
An ability to meet deadlines and work well under pressure
Demonstrated strong written and oral communication skills
Strong attention to detail, including aligning with HDR’s brand guidelines
Quick self-starter, team-oriented, and able to work with different personalities and professional styles
Listens actively to gather and interpret team input, client needs, and leadership direction to inform proposal strategy and content
Adaptable to internal and external client needs and desires. Proactively communicate any concerns or improvement ideas.
An interest in and ability to understand the transportation business environment, including industry terminology
Comfortable communicating and collaborating with individuals at all levels of the organization, and enjoy working both independently and as part of cross-functional teams
Highly articulate, has a clear approach to problem solving, uses sound professional judgment and demeanor
Builds and fosters strong working relationships to help the team stay connected and deliver great proposals
Enthusiasm and dedication to the development of a professional proposal management career
Computer Skills
Advanced level of use: Word, PowerPoint, Teams/SharePoint, OneNote
Intermediate level of use, with an interest to train-up to Advanced levels, specifically InDesign.
InDesign
Excel
Photoshop
Illustrator
Experience in CRM programs (Salesforce, Oscar, Watson, Proposal Development Marketing System)
New and current collaborative tools, as these are continuously released
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Industries: Advertising Services and Design Services
Primary Location: United States-Colorado-Denver
Other Locations: United States-Texas-Round Rock, United States-North Carolina-Charlotte, United States-California-Long Beach, United States-Minnesota-Saint Louis Park, United States-Florida-Fort Lauderdale, United States-Pennsylvania-Bethlehem, United States-Oregon-Salem, United States-Maryland-Baltimore, United States-Texas-Fort Worth, United States-Montana-Missoula, United States-District of Columbia-Washington DC, United States-Texas-Houston, United States-California-Irvine, United States-Wisconsin-Madison, United States-Florida-Tallahassee, United States-Mississippi-Jackson area, United States-Nevada-Reno, United States-Colorado-Fort Collins, United States-Iowa-Des Moines, United States-New York-Albany, United States-California-Berkeley, United States-California-Folsom, United States-Oregon-Portland, United States-Montana-Bozeman, United States-Texas-El Paso, United States-Colorado-Durango, United States-Texas-Corpus Christi, United States-Washington-Seattle, United States-Nevada-Las Vegas, United States-Montana-Billings, United States-Texas-Dallas, United States-Montana-Helena, United States-Washington-Spokane, United States-Virginia-Arlington, United States-Iowa-Cedar Rapids, United States-Colorado-Englewood, United States-Washington-Pasco, United States-Colorado-Grand Junction, United States-Texas-Austin, United States-Louisiana-Metairie, United States-Virginia-Virginia Beach, United States-California-Claremont, United States-Massachusetts-Boston, United States-Iowa-Ames, United States-Oregon-Bend, United States-Missouri-St Louis, United States-Arizona-Tucson, United States-Pennsylvania-Mechanicsburg, United States-Washington-Olympia, United States-Washington-Vancouver, United States-Colorado-Colorado Springs, United States-Louisiana-Lafayette, United States-Virginia-Newport News, United States-Nebraska-Omaha, United States-New Jersey-Pennington, United States-New York-New York, United States-Oregon-Ashland, United States-Michigan-Ann Arbor, United States-Utah-Salt Lake City, United States-North Carolina-Winston-Salem, United States-North Dakota-Bismarck, United States-Washington-Everett, United States-Maine-Portland, United States-California-Oakland, United States-Idaho-Coeur d'Alene, United States-North Dakota-Fargo, United States-New Jersey-Woodcliff Lake, United States-Florida-Jacksonville, United States-Illinois-Chicago, United States-California-Los Angeles, United States-Wyoming-Gillette, United States-Idaho-Boise, United States-North Carolina-Raleigh, United States-Texas-San Antonio, United States-West Virginia-Charleston, United States-Florida-Crestview
At HDR, we are committed to employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.
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Responsibilities Proposal Management & Coordination
Foster a self-directed, accountable team culture by delivering high-quality, review- and client-ready materials.
Lead the full proposal lifecycle, from kickoff through final production and interview, owning all deliverables and driving a smooth, efficient process.
Develop and manage pursuit organization tools, including schedules, compliance matrices, templates, and assignment dashboards, using collaborative online platforms. Includes capturing meeting notes and action items, translating key themes and client priorities into a focused capture plan.
Review and interpret RFPs to create clear, actionable compliance matrices that guide proposal development.
Coordinate input from internal teams and external subconsultants, maintaining alignment and clear communication throughout.
Track and communicate progress, manage deadlines, and adjust priorities to keep the team and deliverables on schedule.
Support content development by preparing early drafts, capturing meeting notes, and distilling key themes and differentiators into a focused capture plan.
Proactively communicate workload needs and availability
Content Development & Quality
Write, edit, and format non-technical proposal content to ensure clarity and consistency.
Work closely with specialized experts to write and visualize technical approaches and project understanding information.
Work closely with staff to develop qualifications, bios, data, forms, and terms to be accurate and compliant.
Support the creation of storyboarding, benefit statements, message development, project profiles, and additional data and materials to demonstrate our aligned qualifications and differentiators.
Research project background and tailor content accordingly.
Author and review draft proposal text for consistency, brand voice, and grammar to remove errors and redundancy.
Integrate risks/issues identified by the pursuit team and translate them into the PSOE (problem, solution, outcome, evidence) table. Work with graphic designer(s) to produce visuals that represent this technical information in a reader-friendly format.
Identify gaps in draft proposal text that need to be addressed/written, based on capture planning, PSOE exercises, RFP requirements and other resources.
Visual & Layout Skills
Compose and format documents with strong reader-friendly graphic/layout skills. Expect an intermediate level of InDesign skills with an interest in training up to an advanced level of use.
Effectively engage marketing resources, including coordinating with graphic designers, market sector and business class data keepers, and layout artists as needed. Communicate progress with the Strategic Pursuit Leader assigned the pursuit
Collaborate with technical leads to develop draft presentation materials then work with graphic designers to transform complex technical content into clear, engaging, and easy-to-understand visuals.
Provide clear direction and timely communication to achieve high-quality deliverables.
Develop materials, such as interactive presentations, leave-behinds, and other brand-specific deliverables to help communicate key messages and differentiators.
Quality Control & Compliance Checks
Create schedules and time blocks to conduct appropriate reviews of content and graphics throughout the production period.
Monitor progress of the proposal process, with timely follow-up, to ensure internal proposal deadlines and quality processes are being met
Work with Strategic Pursuit leaders to meet expectations of quality-driven materials, including graphics and format of proposal elements
Take the initiative to perform or request support for technical editing and compliance reviews to obtain grammatical accuracy and alignment with RFP requirements.
Consistently improve and evolve efficient processes for producing high-quality materials.
Pre-positioning, Collateral & Material Management
Research project background, news articles and Board/Council meetings and keep collected data organized in a collaborative online platform or tool.
Gather and refine resumes, project information, histories, photographs, and other information and data so all materials are current and effectively support key differentiating sections of the proposal.
Develop materials, such as interactive presentations, leave-behinds, and other brand-specific deliverables to help team members communicate key messages.
Engage with leadership in the coordination and analysis of marketplace, client, and project-specific research.
Partner with marketing communications team to develop and promote our company-wide sector qualifications and marketing collateral materials for positioning purposes in advance of an RFP release.
Continuous Process Improvements
Learn, use, and teach others current and effective AI tools and other software, resulting in more efficient processes and quality deliverables.
Support proposal quality by monitoring against best practices and industry standards
Contribute to continuous improvement through internal and external debriefs
Serve as a subject matter expert, advocate, and actively follow HDR procedures, policies, protocols, and best practices, including standard file management and archiving procedures
Qualifications Interpersonal Skills
Strong organizational skills and an ability to prioritize and complete simultaneous projects
An ability to meet deadlines and work well under pressure
Demonstrated strong written and oral communication skills
Strong attention to detail, including aligning with HDR’s brand guidelines
Quick self-starter, team-oriented, and able to work with different personalities and professional styles
Listens actively to gather and interpret team input, client needs, and leadership direction to inform proposal strategy and content
Adaptable to internal and external client needs and desires. Proactively communicate any concerns or improvement ideas.
An interest in and ability to understand the transportation business environment, including industry terminology
Comfortable communicating and collaborating with individuals at all levels of the organization, and enjoy working both independently and as part of cross-functional teams
Highly articulate, has a clear approach to problem solving, uses sound professional judgment and demeanor
Builds and fosters strong working relationships to help the team stay connected and deliver great proposals
Enthusiasm and dedication to the development of a professional proposal management career
Computer Skills
Advanced level of use: Word, PowerPoint, Teams/SharePoint, OneNote
Intermediate level of use, with an interest to train-up to Advanced levels, specifically InDesign.
InDesign
Excel
Photoshop
Illustrator
Experience in CRM programs (Salesforce, Oscar, Watson, Proposal Development Marketing System)
New and current collaborative tools, as these are continuously released
Job Details
Seniority level: Mid-Senior level
Employment type: Full-time
Industries: Advertising Services and Design Services
Primary Location: United States-Colorado-Denver
Other Locations: United States-Texas-Round Rock, United States-North Carolina-Charlotte, United States-California-Long Beach, United States-Minnesota-Saint Louis Park, United States-Florida-Fort Lauderdale, United States-Pennsylvania-Bethlehem, United States-Oregon-Salem, United States-Maryland-Baltimore, United States-Texas-Fort Worth, United States-Montana-Missoula, United States-District of Columbia-Washington DC, United States-Texas-Houston, United States-California-Irvine, United States-Wisconsin-Madison, United States-Florida-Tallahassee, United States-Mississippi-Jackson area, United States-Nevada-Reno, United States-Colorado-Fort Collins, United States-Iowa-Des Moines, United States-New York-Albany, United States-California-Berkeley, United States-California-Folsom, United States-Oregon-Portland, United States-Montana-Bozeman, United States-Texas-El Paso, United States-Colorado-Durango, United States-Texas-Corpus Christi, United States-Washington-Seattle, United States-Nevada-Las Vegas, United States-Montana-Billings, United States-Texas-Dallas, United States-Montana-Helena, United States-Washington-Spokane, United States-Virginia-Arlington, United States-Iowa-Cedar Rapids, United States-Colorado-Englewood, United States-Washington-Pasco, United States-Colorado-Grand Junction, United States-Texas-Austin, United States-Louisiana-Metairie, United States-Virginia-Virginia Beach, United States-California-Claremont, United States-Massachusetts-Boston, United States-Iowa-Ames, United States-Oregon-Bend, United States-Missouri-St Louis, United States-Arizona-Tucson, United States-Pennsylvania-Mechanicsburg, United States-Washington-Olympia, United States-Washington-Vancouver, United States-Colorado-Colorado Springs, United States-Louisiana-Lafayette, United States-Virginia-Newport News, United States-Nebraska-Omaha, United States-New Jersey-Pennington, United States-New York-New York, United States-Oregon-Ashland, United States-Michigan-Ann Arbor, United States-Utah-Salt Lake City, United States-North Carolina-Winston-Salem, United States-North Dakota-Bismarck, United States-Washington-Everett, United States-Maine-Portland, United States-California-Oakland, United States-Idaho-Coeur d'Alene, United States-North Dakota-Fargo, United States-New Jersey-Woodcliff Lake, United States-Florida-Jacksonville, United States-Illinois-Chicago, United States-California-Los Angeles, United States-Wyoming-Gillette, United States-Idaho-Boise, United States-North Carolina-Raleigh, United States-Texas-San Antonio, United States-West Virginia-Charleston, United States-Florida-Crestview
At HDR, we are committed to employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.
#J-18808-Ljbffr