Pocketbook Agency
Overview
We are looking for a highly organized and resourceful Executive Assistant to provide dedicated support to a senior executive at a San Francisco–based venture capital firm. The right candidate will bring strong interpersonal skills, sharp attention to detail, and a proactive approach to problem-solving. This position calls for someone who can balance multiple priorities with ease, remain adaptable in a dynamic environment, and exercise discretion in managing confidential information. Previous experience partnering with executive leadership in fast-paced settings is essential.
Responsibilities
Manage and coordinate complex calendars, balancing both business and personal commitments.
Arrange and oversee travel logistics, including domestic and international itineraries.
Coordinate and confirm meetings, ensuring schedules run smoothly.
Act as a point of contact by monitoring communications and addressing time-sensitive matters on behalf of the executive.
Prepare, reconcile, and submit expense reports promptly.
Maintain a high level of accuracy and foresight, anticipating shifting priorities and competing demands.
Gather information and prepare materials to support executive presentations.
Monitor progress on important initiatives and ensure follow-through on deadlines.
Provide personal support and assistance as required.
Qualifications
5+ years of high-level experience supporting CEOs, Founders, or General Partners, or similar senior-level executives.
Experience within venture capital/financial services, media/content, or related industries.
Approaches work with energy, professionalism, and strong interpersonal skills; proactive and solutions-oriented mindset.
Thrives under pressure, able to juggle competing priorities while consistently meeting deadlines with high-quality results.
Maintains sharp accuracy and meticulous attention to detail in all tasks.
Skilled at organizing complex schedules and prioritizing effectively to maximize efficiency.
Highly proficient in Gmail, Google Calendar, and adept with Microsoft Word, Excel, PowerPoint, and Zoom.
Must be able to pass an in-depth background check and have impeccable references.
Schedule M-F standard business hours, with flexibility and a 24/7 mentality as needed.
Location Hybrid; candidates must be based in San Francisco and able to work out of the San Francisco office as needed.
Compensation Up to $185,000, full benefits package, 401(k) plan, excellent PTO, and other perks.
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Responsibilities
Manage and coordinate complex calendars, balancing both business and personal commitments.
Arrange and oversee travel logistics, including domestic and international itineraries.
Coordinate and confirm meetings, ensuring schedules run smoothly.
Act as a point of contact by monitoring communications and addressing time-sensitive matters on behalf of the executive.
Prepare, reconcile, and submit expense reports promptly.
Maintain a high level of accuracy and foresight, anticipating shifting priorities and competing demands.
Gather information and prepare materials to support executive presentations.
Monitor progress on important initiatives and ensure follow-through on deadlines.
Provide personal support and assistance as required.
Qualifications
5+ years of high-level experience supporting CEOs, Founders, or General Partners, or similar senior-level executives.
Experience within venture capital/financial services, media/content, or related industries.
Approaches work with energy, professionalism, and strong interpersonal skills; proactive and solutions-oriented mindset.
Thrives under pressure, able to juggle competing priorities while consistently meeting deadlines with high-quality results.
Maintains sharp accuracy and meticulous attention to detail in all tasks.
Skilled at organizing complex schedules and prioritizing effectively to maximize efficiency.
Highly proficient in Gmail, Google Calendar, and adept with Microsoft Word, Excel, PowerPoint, and Zoom.
Must be able to pass an in-depth background check and have impeccable references.
Schedule M-F standard business hours, with flexibility and a 24/7 mentality as needed.
Location Hybrid; candidates must be based in San Francisco and able to work out of the San Francisco office as needed.
Compensation Up to $185,000, full benefits package, 401(k) plan, excellent PTO, and other perks.
#J-18808-Ljbffr