Fred Hutch
Overview
Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch is a leading cancer, infectious disease and biomedical research center. Fred Hutch operates eight clinical care sites and network affiliations with hospitals in five states. Our integrated research and clinical care teams seek to discover new cures and make life beyond cancer a reality. We value collaboration, compassion, determination, excellence, innovation, integrity and respect, and we seek employees who bring diverse and innovative perspectives.
Fred Hutch’s Philanthropy program raises funds for cancer and related disease research, care, and education to support the adult oncology program for Fred Hutch and UW Medicine. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.
Our team of more than 140 Philanthropy staff implements high-performing, relationship-based fundraising programs that engage thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY26 goals include increasing our annual fundraising, deepening patient family fundraising, and advancing the first phase of our ambitious comprehensive campaign through Fred Hutch’s 50th Anniversary. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.
Responsibilities The Executive Assistant to VP, Philanthropy, reports to the Vice President and is part of a five-member team that supports the department’s annual and campaign goals. The Executive Assistant provides proactive executive-level support while maintaining attention to detail, confidentiality, and a high level of customer responsiveness. The position requires sound judgement along with strong organizational and communication skills. The ability to see all the pieces of the puzzle to avoid possible complications is key to the success of this role. Professionalism is critical in all interactions.
Some travel and weekend and evening work may be required. This position is a hybrid role with a minimum two days per week at our South Lake Union campus.
Manage complex and continually evolving calendar (resolve overlapping commitments and protect time for priorities).
Works on assignments that are complex in nature where critical thinking skills and initiative is needed to resolve problems.
Exercise judgement within defined procedures and practices to determine appropriate action.
Manage logistics for special and cyclical department events; facilitate department all-hands meetings: schedule, draft agenda, and provide audiovisual support.
Manage and reconcile expense reports, facilitate the purchasing/procurement process, and support department contract administration within specific time frames; coordinate required activities with internal and external customer/stakeholders to ensure proper flow of communication concerning vendor contract-related issues.
Assist in training department team members and onboarding new hires.
May support executive level recruitment activities.
Generate memos, emails, reports, and presentations.
Work on projects related to department operations, specifically around data gathering, reporting, and visualization.
Manage all department event/meeting related activities.
Coordinate the allocation of space for department employees.
Support department budget development and reconciliation.
Assist with the production of executive and department deliverables.
Draft, edit, and proofread business correspondence and presentations.
Manage time and expense approvals on behalf of the executive as requested.
Coordinate VP, Philanthropy, meetings, email, travel, presentations, correspondence, and documents.
Other duties as assigned.
Qualifications MINIMUM QUALIFICATIONS
Bachelor’s degree or equivalent experience.
Five years of administrative support experience.
Proficiency in MS Office with expertise in Word, PowerPoint, and Excel.
Proven experience managing a demanding and complex calendar.
Exceptional communication skills, both verbal and written.
High level of accuracy and attention to detail.
Ability to analyze and revise operating practices to improve efficiency.
Superior organizational skills and dedication to completing projects on time.
Adaptable problem-solver with the ability to work well with all levels of internal management and staff.
Ability to juggle multiple critical requests autonomously and effectively; demonstrated discretion and confidentiality.
Thrive in a fast-paced, dynamic environment and maintain composure under pressure.
Preferred Qualifications
Experience in nonprofit, research, or healthcare environments with campaign planning or implementation.
Proficiency with a CRM such as Raiser’s Edge/RENXT or related fundraising software.
Compensation and Benefits The annual base salary range for this position is $78,894 to $118,310. Pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers a comprehensive benefits package including medical/vision, dental, flexible spending accounts, life, disability, retirement, family support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days/year), paid sick leave (12-25 days/year), paid holidays (13 days/year), and paid parental leave (up to 4 weeks).
Additional Information We are an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance or a reasonable accommodation during the application or recruiting process, please contact Human Resources at hrops@fredhutch.org or 206-667-4700.
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Fred Hutch’s Philanthropy program raises funds for cancer and related disease research, care, and education to support the adult oncology program for Fred Hutch and UW Medicine. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.
Our team of more than 140 Philanthropy staff implements high-performing, relationship-based fundraising programs that engage thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY26 goals include increasing our annual fundraising, deepening patient family fundraising, and advancing the first phase of our ambitious comprehensive campaign through Fred Hutch’s 50th Anniversary. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.
Responsibilities The Executive Assistant to VP, Philanthropy, reports to the Vice President and is part of a five-member team that supports the department’s annual and campaign goals. The Executive Assistant provides proactive executive-level support while maintaining attention to detail, confidentiality, and a high level of customer responsiveness. The position requires sound judgement along with strong organizational and communication skills. The ability to see all the pieces of the puzzle to avoid possible complications is key to the success of this role. Professionalism is critical in all interactions.
Some travel and weekend and evening work may be required. This position is a hybrid role with a minimum two days per week at our South Lake Union campus.
Manage complex and continually evolving calendar (resolve overlapping commitments and protect time for priorities).
Works on assignments that are complex in nature where critical thinking skills and initiative is needed to resolve problems.
Exercise judgement within defined procedures and practices to determine appropriate action.
Manage logistics for special and cyclical department events; facilitate department all-hands meetings: schedule, draft agenda, and provide audiovisual support.
Manage and reconcile expense reports, facilitate the purchasing/procurement process, and support department contract administration within specific time frames; coordinate required activities with internal and external customer/stakeholders to ensure proper flow of communication concerning vendor contract-related issues.
Assist in training department team members and onboarding new hires.
May support executive level recruitment activities.
Generate memos, emails, reports, and presentations.
Work on projects related to department operations, specifically around data gathering, reporting, and visualization.
Manage all department event/meeting related activities.
Coordinate the allocation of space for department employees.
Support department budget development and reconciliation.
Assist with the production of executive and department deliverables.
Draft, edit, and proofread business correspondence and presentations.
Manage time and expense approvals on behalf of the executive as requested.
Coordinate VP, Philanthropy, meetings, email, travel, presentations, correspondence, and documents.
Other duties as assigned.
Qualifications MINIMUM QUALIFICATIONS
Bachelor’s degree or equivalent experience.
Five years of administrative support experience.
Proficiency in MS Office with expertise in Word, PowerPoint, and Excel.
Proven experience managing a demanding and complex calendar.
Exceptional communication skills, both verbal and written.
High level of accuracy and attention to detail.
Ability to analyze and revise operating practices to improve efficiency.
Superior organizational skills and dedication to completing projects on time.
Adaptable problem-solver with the ability to work well with all levels of internal management and staff.
Ability to juggle multiple critical requests autonomously and effectively; demonstrated discretion and confidentiality.
Thrive in a fast-paced, dynamic environment and maintain composure under pressure.
Preferred Qualifications
Experience in nonprofit, research, or healthcare environments with campaign planning or implementation.
Proficiency with a CRM such as Raiser’s Edge/RENXT or related fundraising software.
Compensation and Benefits The annual base salary range for this position is $78,894 to $118,310. Pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers a comprehensive benefits package including medical/vision, dental, flexible spending accounts, life, disability, retirement, family support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days/year), paid sick leave (12-25 days/year), paid holidays (13 days/year), and paid parental leave (up to 4 weeks).
Additional Information We are an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance or a reasonable accommodation during the application or recruiting process, please contact Human Resources at hrops@fredhutch.org or 206-667-4700.
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