Live! Casino & Hotel
Administrative Assistant III - Corporate Finance/HR
Live! Casino & Hotel, Elkridge, Maryland, United States, 21075
Finance/HR Department Administrative Assistant
The Finance/HR Department Administrative Assistant is responsible for providing full-service administrative support to the Executives for Finance and HR, Finance & HR Department and the others from the Executive Team. Admin duties include: assisting with coordinating all office services; managing daily schedules, management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, and assisting with budget preparation/financial reports, taking meeting minutes, records control and special administrative and clerical projects. Responsibilities
Perform general clerical and administrative office duties, such as recording accurate meeting minutes, ordering supplies, generating reports, and maintaining office cleanliness. Providing real-time scheduling support by booking appointments and preventing conflicts for Finance and HR Executive team. Set up and coordinate meetings, presentations, reservations and interviews which may include room set up of audio-visual equipment, conference lines and ordering refreshments. Coordinate heavy travel arrangements for Finance & HR Executive Team. Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow-up. Act as a focal point for vendors, suppliers and community organizations seeking to and currently doing business with the company. Screening department phones lines and routing to appropriate personnel. Responsible for reconciling credit card statements. Submit and reconcile expense reports. New vendor setup. New hire onboarding for Finance & HR. Assist with the responsibility of managing and efficient operation of executive office equipment including but not limited to phones, copiers, smartphones, and personal computers. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for the Finance & HR Department and the Executive Office. Team Member event planning to include organizing, planning, executing requested team member appreciation events. Skills to Help You Succeed:
Confidentiality and discretion Organizational Strong written and verbal communication Time Management Attention to detail Problem-solving Professionalism is shown in attitude, actions, and appearance Qualifications
Five (5) to Seven (7) years' experience in a high-volume professional office environment. 2-year Associates degree in Office Administration or a High School Diploma with equivalent experience. Must be able to comply with all state gaming regulations, which may include obtaining a license. Physical Requirements:
Ability to: Analyze and interpret departmental needs and results. Solve complex problems. Maintain mental concentration for significant periods of time. Constantly view a computer screen for hours at times throughout workday. 75% sitting, 25% standing Use of stairs and elevators What We Offer
Perks We Offer You Comprehensive group health benefits for full-time and part-time Team Members and their eligible dependents. Other benefits for full-time and part-time Team Members include: Free Basic Life Insurance Free Short Term & Long-Term Disability Generous retirement savings options Paid Time Off Tuition Reimbursement On-site Wellness center for Team Members and eligible dependents (Maryland Property only) Training and pathways for career growth Robust Rewards & Recognition Programs Annual Merit Based Pay Increases Discretionary Performance Bonuses Discretionary Service Bonuses Free parking Free food and discounted meals Live! Hotel, Food & Beverage, and Entertainment Discounts Life at Live! To be part of an exciting experience unlike any other in the market. To be given the power and responsibility to put service and community first. To come together as a strong team, while valuing and celebrating our diversity. To be given the tools, resources, and opportunity to grow in their career. To work hard and have fun. Live is a 24 hour /7 days per week high energy casino with a culture committed to fairness, teamwork, and most importantly FUN. The casino is large and fast paced, requiring the ability and energy to move about it with a true sense of urgency! Exposed to alcohol, cigarette and cigar smoke, bright lights, and loud noises. You will work in an environment where smoking is allowed.
The Finance/HR Department Administrative Assistant is responsible for providing full-service administrative support to the Executives for Finance and HR, Finance & HR Department and the others from the Executive Team. Admin duties include: assisting with coordinating all office services; managing daily schedules, management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, and assisting with budget preparation/financial reports, taking meeting minutes, records control and special administrative and clerical projects. Responsibilities
Perform general clerical and administrative office duties, such as recording accurate meeting minutes, ordering supplies, generating reports, and maintaining office cleanliness. Providing real-time scheduling support by booking appointments and preventing conflicts for Finance and HR Executive team. Set up and coordinate meetings, presentations, reservations and interviews which may include room set up of audio-visual equipment, conference lines and ordering refreshments. Coordinate heavy travel arrangements for Finance & HR Executive Team. Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow-up. Act as a focal point for vendors, suppliers and community organizations seeking to and currently doing business with the company. Screening department phones lines and routing to appropriate personnel. Responsible for reconciling credit card statements. Submit and reconcile expense reports. New vendor setup. New hire onboarding for Finance & HR. Assist with the responsibility of managing and efficient operation of executive office equipment including but not limited to phones, copiers, smartphones, and personal computers. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies for the Finance & HR Department and the Executive Office. Team Member event planning to include organizing, planning, executing requested team member appreciation events. Skills to Help You Succeed:
Confidentiality and discretion Organizational Strong written and verbal communication Time Management Attention to detail Problem-solving Professionalism is shown in attitude, actions, and appearance Qualifications
Five (5) to Seven (7) years' experience in a high-volume professional office environment. 2-year Associates degree in Office Administration or a High School Diploma with equivalent experience. Must be able to comply with all state gaming regulations, which may include obtaining a license. Physical Requirements:
Ability to: Analyze and interpret departmental needs and results. Solve complex problems. Maintain mental concentration for significant periods of time. Constantly view a computer screen for hours at times throughout workday. 75% sitting, 25% standing Use of stairs and elevators What We Offer
Perks We Offer You Comprehensive group health benefits for full-time and part-time Team Members and their eligible dependents. Other benefits for full-time and part-time Team Members include: Free Basic Life Insurance Free Short Term & Long-Term Disability Generous retirement savings options Paid Time Off Tuition Reimbursement On-site Wellness center for Team Members and eligible dependents (Maryland Property only) Training and pathways for career growth Robust Rewards & Recognition Programs Annual Merit Based Pay Increases Discretionary Performance Bonuses Discretionary Service Bonuses Free parking Free food and discounted meals Live! Hotel, Food & Beverage, and Entertainment Discounts Life at Live! To be part of an exciting experience unlike any other in the market. To be given the power and responsibility to put service and community first. To come together as a strong team, while valuing and celebrating our diversity. To be given the tools, resources, and opportunity to grow in their career. To work hard and have fun. Live is a 24 hour /7 days per week high energy casino with a culture committed to fairness, teamwork, and most importantly FUN. The casino is large and fast paced, requiring the ability and energy to move about it with a true sense of urgency! Exposed to alcohol, cigarette and cigar smoke, bright lights, and loud noises. You will work in an environment where smoking is allowed.