BMO U.S.
Overview
Executive Assistant role at BMO U.S. Provides administrative and clerical support to one or more Managers and their direct reports, including financial and human resources administration. Supports office services, ensures processes and control standards are followed, and participates in improvement opportunities to contribute to efficient operation of the business group. Responsibilities
Establishes administrative support and reception best practices and ensures consistent adoption. Identifies, develops, recommends, and implements cost-saving opportunities with approval as required. Provides subject-matter expertise and advice related to assigned strategic initiatives; acts as relationship manager for assigned initiatives. Builds effective relationships with internal and external stakeholders. Breaks down strategic problems, analyzes data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports and dashboards. Leads planning, coordination, and implementation of department events. Builds change management plans of varying scope and leads or participates in change management activities (readiness assessments, planning, stakeholder management, execution, evaluation, and sustainment of initiatives). Provides senior-level administrative and operational support within a large, diverse team, including one or more senior executives. May supervise day-to-day functions of an administrative team. Manages sensitive communications, Outlook inbox, reports, invoices, and related documents for the assigned Executive; maintains confidentiality. Tracks and distributes recognition awards on behalf of the Executive, as applicable. Resolves escalated issues. Leads the execution of administrative programs; assesses and adapts as needed to ensure quality of execution. Manages and monitors calendars and upcoming events; dispatches meeting invitations, books meeting rooms, and coordinates resources to support smooth meetings; coordinates department events. Develops and maintains a filing system; ensures business and operational documents are readily available. Supports the development of tailored messaging, including writing, editing, and distributing communications such as correspondence, presentations, policies and procedures. Dispatches outgoing communications; answers central phone line and resolves/escalates inquiries. Processes invoices for payment in accordance with documented processes and vendor agreements. Prepares and logs departmental expense claims and reports; tracks expenses to ensure adherence to budget. Makes travel arrangements, booking flights and hotel reservations as needed. Liaises with internal business units and external vendors; participates in premises/building coordination and implementation of related matters, including staff movements, relocations, and office planning while minimizing interruptions to operations. Maintains supplies inventory; monitors stock, anticipates needs, and places/expedites orders. Ensures vacation and absence scheduling is documented and managed consistently with business needs; identifies and resolves scheduling conflicts. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus is primarily on the business group within BMO; may have enterprise-wide focus. Exercises judgment to identify, diagnose, and solve problems within given guidelines. Works independently on a range of complex tasks, including unique situations. Qualifications
Typically 8+ years of relevant experience with at least 2 years of experience managing other administrative staff; post-secondary degree in a related field. Technical proficiency gained through education and/or business experience. Verbal and written communication skills – in-depth. Collaboration and teamwork skills – in-depth. Analytical and problem-solving skills – in-depth. Influence skills – in-depth. Data-driven decision making – in-depth. Salary and Benefits
$57,500.00 - $106,500.00; pay type: Salaried. Salaries vary by location, skills, experience, and qualifications; may include commission structure for certain roles. Salaries for part-time roles are pro-rated. Total compensation may include incentives, bonuses, and other perks. Health insurance, tuition reimbursement, and retirement plans are among benefits. Note: For full details of rewards, please refer to the employer's total rewards page. About Us
BMO Financial Group is driven by a shared purpose: Boldly Grow the Good in business and life. We aim to create lasting, positive change for customers, communities, and people. We support your growth from day one with training, coaching, and opportunities to develop skills and experiences. Equal Employment Opportunity
BMO is an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, transgender status, age, disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable laws. BMO provides reasonable accommodations to individuals with disabilities during the employment process. If you need an accommodation, please contact BMOCareers.Support@bmo.com.
#J-18808-Ljbffr
Executive Assistant role at BMO U.S. Provides administrative and clerical support to one or more Managers and their direct reports, including financial and human resources administration. Supports office services, ensures processes and control standards are followed, and participates in improvement opportunities to contribute to efficient operation of the business group. Responsibilities
Establishes administrative support and reception best practices and ensures consistent adoption. Identifies, develops, recommends, and implements cost-saving opportunities with approval as required. Provides subject-matter expertise and advice related to assigned strategic initiatives; acts as relationship manager for assigned initiatives. Builds effective relationships with internal and external stakeholders. Breaks down strategic problems, analyzes data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports and dashboards. Leads planning, coordination, and implementation of department events. Builds change management plans of varying scope and leads or participates in change management activities (readiness assessments, planning, stakeholder management, execution, evaluation, and sustainment of initiatives). Provides senior-level administrative and operational support within a large, diverse team, including one or more senior executives. May supervise day-to-day functions of an administrative team. Manages sensitive communications, Outlook inbox, reports, invoices, and related documents for the assigned Executive; maintains confidentiality. Tracks and distributes recognition awards on behalf of the Executive, as applicable. Resolves escalated issues. Leads the execution of administrative programs; assesses and adapts as needed to ensure quality of execution. Manages and monitors calendars and upcoming events; dispatches meeting invitations, books meeting rooms, and coordinates resources to support smooth meetings; coordinates department events. Develops and maintains a filing system; ensures business and operational documents are readily available. Supports the development of tailored messaging, including writing, editing, and distributing communications such as correspondence, presentations, policies and procedures. Dispatches outgoing communications; answers central phone line and resolves/escalates inquiries. Processes invoices for payment in accordance with documented processes and vendor agreements. Prepares and logs departmental expense claims and reports; tracks expenses to ensure adherence to budget. Makes travel arrangements, booking flights and hotel reservations as needed. Liaises with internal business units and external vendors; participates in premises/building coordination and implementation of related matters, including staff movements, relocations, and office planning while minimizing interruptions to operations. Maintains supplies inventory; monitors stock, anticipates needs, and places/expedites orders. Ensures vacation and absence scheduling is documented and managed consistently with business needs; identifies and resolves scheduling conflicts. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus is primarily on the business group within BMO; may have enterprise-wide focus. Exercises judgment to identify, diagnose, and solve problems within given guidelines. Works independently on a range of complex tasks, including unique situations. Qualifications
Typically 8+ years of relevant experience with at least 2 years of experience managing other administrative staff; post-secondary degree in a related field. Technical proficiency gained through education and/or business experience. Verbal and written communication skills – in-depth. Collaboration and teamwork skills – in-depth. Analytical and problem-solving skills – in-depth. Influence skills – in-depth. Data-driven decision making – in-depth. Salary and Benefits
$57,500.00 - $106,500.00; pay type: Salaried. Salaries vary by location, skills, experience, and qualifications; may include commission structure for certain roles. Salaries for part-time roles are pro-rated. Total compensation may include incentives, bonuses, and other perks. Health insurance, tuition reimbursement, and retirement plans are among benefits. Note: For full details of rewards, please refer to the employer's total rewards page. About Us
BMO Financial Group is driven by a shared purpose: Boldly Grow the Good in business and life. We aim to create lasting, positive change for customers, communities, and people. We support your growth from day one with training, coaching, and opportunities to develop skills and experiences. Equal Employment Opportunity
BMO is an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, transgender status, age, disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable laws. BMO provides reasonable accommodations to individuals with disabilities during the employment process. If you need an accommodation, please contact BMOCareers.Support@bmo.com.
#J-18808-Ljbffr