Aditi Consulting
Overview
Our high-performing Global Events team is looking for an exceptionally organized, energetic, and proactive Project Manager to orchestrate executive meetings, communications, and content operations across a global calendar of high-visibility events. This isn't just project management; you’ll be the linchpin between creative, operational, and executive teams. Your superpower is your ability to navigate the personalities and processes of a complex, matrixed organization. You'll keep priorities aligned, manage deadlines with precision, and make sure every stakeholder, asset, and meeting are exactly where it needs to be. Responsibilities
Executive Meeting Management
Proactively schedule and manage executive meetings, speaker prep sessions, and cross-team syncs Balance complex calendars and resolve conflicts Ensure executive participants have all logistics, materials, and support required for impactful engagements
Global Stakeholder Alignment
Serve as the communication hub between product, marketing, regional, and executive teams Lead regular status meetings, sharing clear agendas and follow-up action items Herd cats with a friendly persistence: chase late inputs, track outstanding approvals, and follow up on unanswered emails
Project & Deadline Management
Support projects in Wrike, ensuring all deliverables and dependencies are tracked Keep everyone on track, task ownership and timelines, flag risks, and ensure no detail falls through the cracks Maintain real-time dashboards and reports; communicate blockers early and often
Content & Asset Coordination
Oversee intake, routing, and approval of presentation decks, videos, briefing documents, and customer stories Coordinate last-minute updates and ensure version control across all assets Work closely with creative teams and executives to consolidate feedback and reach final approvals
Event Execution Support
Partner with show production leads to guarantee scripts, click throughs, and onstage materials are ready Join onsite teams as needed to manage live changes, support executive speakers, and resolve any issues at a moment\u2019s notice
Pay
Base pay range: $38.00/hr - $39.00/hr Qualifications
5-7+ years managing complex projects, executive communications, or cross-team operations—ideally within marketing or events Exceptional people skills, coordinating amongst multiple stakeholders Experience booking executive meetings, managing multiple calendars, and balancing priorities under pressure Excellent written and verbal communication skills with an ability to bring clarity to complex situations High attention to detail comfortable chasing deadlines and deliverables Experience working across multiple time zones and cultures Familiarity with Wrike or similar project management tools High tolerance for ambiguity, relentlessness in bringing order and ensuring accountability Pay Transparency
The typical base pay for this role across the U.S. is $38.00 - $39.00/hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance. Seniority level
Entry level Employment type
Contract Job function
Project Management and Information Technology Industries
IT Services and IT Consulting
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Our high-performing Global Events team is looking for an exceptionally organized, energetic, and proactive Project Manager to orchestrate executive meetings, communications, and content operations across a global calendar of high-visibility events. This isn't just project management; you’ll be the linchpin between creative, operational, and executive teams. Your superpower is your ability to navigate the personalities and processes of a complex, matrixed organization. You'll keep priorities aligned, manage deadlines with precision, and make sure every stakeholder, asset, and meeting are exactly where it needs to be. Responsibilities
Executive Meeting Management
Proactively schedule and manage executive meetings, speaker prep sessions, and cross-team syncs Balance complex calendars and resolve conflicts Ensure executive participants have all logistics, materials, and support required for impactful engagements
Global Stakeholder Alignment
Serve as the communication hub between product, marketing, regional, and executive teams Lead regular status meetings, sharing clear agendas and follow-up action items Herd cats with a friendly persistence: chase late inputs, track outstanding approvals, and follow up on unanswered emails
Project & Deadline Management
Support projects in Wrike, ensuring all deliverables and dependencies are tracked Keep everyone on track, task ownership and timelines, flag risks, and ensure no detail falls through the cracks Maintain real-time dashboards and reports; communicate blockers early and often
Content & Asset Coordination
Oversee intake, routing, and approval of presentation decks, videos, briefing documents, and customer stories Coordinate last-minute updates and ensure version control across all assets Work closely with creative teams and executives to consolidate feedback and reach final approvals
Event Execution Support
Partner with show production leads to guarantee scripts, click throughs, and onstage materials are ready Join onsite teams as needed to manage live changes, support executive speakers, and resolve any issues at a moment\u2019s notice
Pay
Base pay range: $38.00/hr - $39.00/hr Qualifications
5-7+ years managing complex projects, executive communications, or cross-team operations—ideally within marketing or events Exceptional people skills, coordinating amongst multiple stakeholders Experience booking executive meetings, managing multiple calendars, and balancing priorities under pressure Excellent written and verbal communication skills with an ability to bring clarity to complex situations High attention to detail comfortable chasing deadlines and deliverables Experience working across multiple time zones and cultures Familiarity with Wrike or similar project management tools High tolerance for ambiguity, relentlessness in bringing order and ensuring accountability Pay Transparency
The typical base pay for this role across the U.S. is $38.00 - $39.00/hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance. Seniority level
Entry level Employment type
Contract Job function
Project Management and Information Technology Industries
IT Services and IT Consulting
#J-18808-Ljbffr