Hanover County Public Schools
Overview
Director, Finance at Hanover County Public Schools. Responsible for managing day-to-day operations of the school finance department including budget development and management, payroll, financial reporting, grants management, Medicaid reporting, private and public insurance billing, position control maintenance, student membership, pupil accounting, and school and departmental staffing. Provides leadership and support to central office staff as well as school principals/cost center managers in the management of appropriated funds and student activity funds. Provides support for the annual external audit and internal audit activities. Acts a liaison with County Finance, Purchasing, and Risk Management. Ensures all finance related operations are processed according to school board policies and regulations.
Responsibilities
Develops and effectively implements all budgetary process guidelines, calendars, schedules, and coordinates the overall budgetary development process to ensure that superintendent’s and school board’s priorities are reflected in the adopted budget
Supervises the financial support staff and financial reporting
Supervises payroll processing to include time and attendance data collection and balancing
Provides oversight and support for Student Activity Fund (SAF) bookkeeping, including external and internal audit coordination and audit findings resolution
Coordinates the preparation of required external financial reporting including the Superintendent’s Annual School Report, annual APA report, ACFR, Single Audit reports, Excess Cost Report and monthly financial status report for the School Board and Board of Supervisors
Supervises grant management and reporting including providing guidance to grant managers and approving reimbursement requests
Manages Medicaid and private insurance billing and reporting for services provided
Prepares Quarterly and Year End Financial Reports to be included in county-wide presentation to the Board of Supervisors
Serves on the Self Insurance Fund Steering Committee
Maintains and manages the position control system that supports fair, equitable and fiscally solvent staffing allocations and compensation plans
Prepares various financial and management analyses as needed to respond to both internal and external requests for information including Freedom of Information (FOIA) requests
Stays informed of legislative, statutory or regulatory changes that affect school division resources or obligations by working closely with state and local governmental officials
Develops student membership projections for budget assumptions, school-based estimates, staffing, student membership data and state reporting requirements
Ensures all fiscal related operations are processed according to school board policies and regulations, including contract management
Provides financial training to division employees for appropriated funds and student activity funds
Monitors and maintains proper budget amounts for self-sustaining accounts
Prepares school board agenda items involving additional appropriations
Maintain capital asset records including construction progress
Approves all budget transfers and journal entries
Reviews and recommends school board policy and regulation changes
Performs related work as required
Qualifications
Knowledge, Skills and Abilities
Must possess solid verbal and written communications skills. Must exhibit exceptional quantitative and analytical skills. Must also demonstrate solid management and supervisory skills. Must demonstrate experience in successfully compiling and completing the State’s annual financial report. Must continue to keep abreast of all related governmental accounting and reporting standards affecting public education in Virginia.
Education and Experience
Bachelor’s degree in accounting, finance, or business administration. Extensive public fiscal administration experience with evidence of successful management experience. Valid Va. Driver’s License.
Special Requirements/Direct/Indirect Reports
Direct Reports
Other Details
Other
An equivalent combination of education and professional level experience may be accepted in lieu of preferred level of education. CPA certification preferred. K-12 financial experience preferred.
Terms and Details
Terms of Employment
WORK SCHEDULE: 12 month (261 days), 8 hours/day
PAYGRADE
Uniform Pay Plan
SALARY SCALE
24
FLSA STATUS
Exempt
IMMEDIATE SUPERVISOR
Assistant Superintendent
Physical Requirements
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the computer, telephone, social media, and personal contact. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a personal computer, calculator, copier, and fax machine. Work is regularly performed in an office setting. May require some climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions. Travel to school sites throughout the County is common and periodic state or regional travel, including overnight stays is required. Attendance to meetings outside the normal duty hours is often required.
Updated
7/2025; 2/2016; 5/2013
Equal Opportunity Hanover County Public Schools assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
Notes Updated and refined from original posting to remove boilerplate and extraneous postings; this description reflects responsibilities and qualifications for the Director, Finance role.
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Responsibilities
Develops and effectively implements all budgetary process guidelines, calendars, schedules, and coordinates the overall budgetary development process to ensure that superintendent’s and school board’s priorities are reflected in the adopted budget
Supervises the financial support staff and financial reporting
Supervises payroll processing to include time and attendance data collection and balancing
Provides oversight and support for Student Activity Fund (SAF) bookkeeping, including external and internal audit coordination and audit findings resolution
Coordinates the preparation of required external financial reporting including the Superintendent’s Annual School Report, annual APA report, ACFR, Single Audit reports, Excess Cost Report and monthly financial status report for the School Board and Board of Supervisors
Supervises grant management and reporting including providing guidance to grant managers and approving reimbursement requests
Manages Medicaid and private insurance billing and reporting for services provided
Prepares Quarterly and Year End Financial Reports to be included in county-wide presentation to the Board of Supervisors
Serves on the Self Insurance Fund Steering Committee
Maintains and manages the position control system that supports fair, equitable and fiscally solvent staffing allocations and compensation plans
Prepares various financial and management analyses as needed to respond to both internal and external requests for information including Freedom of Information (FOIA) requests
Stays informed of legislative, statutory or regulatory changes that affect school division resources or obligations by working closely with state and local governmental officials
Develops student membership projections for budget assumptions, school-based estimates, staffing, student membership data and state reporting requirements
Ensures all fiscal related operations are processed according to school board policies and regulations, including contract management
Provides financial training to division employees for appropriated funds and student activity funds
Monitors and maintains proper budget amounts for self-sustaining accounts
Prepares school board agenda items involving additional appropriations
Maintain capital asset records including construction progress
Approves all budget transfers and journal entries
Reviews and recommends school board policy and regulation changes
Performs related work as required
Qualifications
Knowledge, Skills and Abilities
Must possess solid verbal and written communications skills. Must exhibit exceptional quantitative and analytical skills. Must also demonstrate solid management and supervisory skills. Must demonstrate experience in successfully compiling and completing the State’s annual financial report. Must continue to keep abreast of all related governmental accounting and reporting standards affecting public education in Virginia.
Education and Experience
Bachelor’s degree in accounting, finance, or business administration. Extensive public fiscal administration experience with evidence of successful management experience. Valid Va. Driver’s License.
Special Requirements/Direct/Indirect Reports
Direct Reports
Other Details
Other
An equivalent combination of education and professional level experience may be accepted in lieu of preferred level of education. CPA certification preferred. K-12 financial experience preferred.
Terms and Details
Terms of Employment
WORK SCHEDULE: 12 month (261 days), 8 hours/day
PAYGRADE
Uniform Pay Plan
SALARY SCALE
24
FLSA STATUS
Exempt
IMMEDIATE SUPERVISOR
Assistant Superintendent
Physical Requirements
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the computer, telephone, social media, and personal contact. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a personal computer, calculator, copier, and fax machine. Work is regularly performed in an office setting. May require some climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions. Travel to school sites throughout the County is common and periodic state or regional travel, including overnight stays is required. Attendance to meetings outside the normal duty hours is often required.
Updated
7/2025; 2/2016; 5/2013
Equal Opportunity Hanover County Public Schools assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.
Notes Updated and refined from original posting to remove boilerplate and extraneous postings; this description reflects responsibilities and qualifications for the Director, Finance role.
#J-18808-Ljbffr