Boston Medical Center (BMC)
Position Overview
Executive Assistant role at Boston Medical Center (BMC). Provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his/her staff. Responsibilities include drafting correspondence, preparing presentations and reports, managing organizational contacts, attending meetings, preparing and distributing minutes, sorting mail, and ordering supplies. Assists with research grant applications, tracks grant reporting, and performs web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners, and sometimes opposition groups. Schedules meetings, makes travel arrangements, and processes travel reimbursements in a timely manner. Position: Executive Assistant Department: Strategic Plan Schedule: Full Time Education Bachelors Degree in related field is required or a combination of additional experience and training will be considered. Experience Three to five years of experience in progressively more responsible positions in office administration with high proficiency in Microsoft Office (Word, Excel, Access, PowerPoint). 1-2 years of professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred. Knowledge And Skills Excellent communication skills and diplomacy to interact with external contacts and hospital staff. Highly organized with the ability to multitask, prioritize, and meet deadlines. Excellent written and verbal communication skills. Strong critical thinking and the ability to work independently with direction. High proficiency using Microsoft Office applications (Word, Excel, Access, PowerPoint). Equal Opportunity Employer/Disabled/Veterans According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or preset offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. Seniority level : Mid-Senior level Employment type : Full-time Job function : Administrative Industries : Hospitals and Health Care
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Executive Assistant role at Boston Medical Center (BMC). Provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his/her staff. Responsibilities include drafting correspondence, preparing presentations and reports, managing organizational contacts, attending meetings, preparing and distributing minutes, sorting mail, and ordering supplies. Assists with research grant applications, tracks grant reporting, and performs web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners, and sometimes opposition groups. Schedules meetings, makes travel arrangements, and processes travel reimbursements in a timely manner. Position: Executive Assistant Department: Strategic Plan Schedule: Full Time Education Bachelors Degree in related field is required or a combination of additional experience and training will be considered. Experience Three to five years of experience in progressively more responsible positions in office administration with high proficiency in Microsoft Office (Word, Excel, Access, PowerPoint). 1-2 years of professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred. Knowledge And Skills Excellent communication skills and diplomacy to interact with external contacts and hospital staff. Highly organized with the ability to multitask, prioritize, and meet deadlines. Excellent written and verbal communication skills. Strong critical thinking and the ability to work independently with direction. High proficiency using Microsoft Office applications (Word, Excel, Access, PowerPoint). Equal Opportunity Employer/Disabled/Veterans According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or preset offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. Seniority level : Mid-Senior level Employment type : Full-time Job function : Administrative Industries : Hospitals and Health Care
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