Slope
Executive Protection Administrative Specialist
Slope, Costa Mesa, California, United States, 92626
ABOUT THE TEAM
The Security Special Services Team encompasses Anduril's Crisis Management, Threat Intelligence, Investigations, Travel Security, GSOC and Executive Protection Divisions. Our mission is to safeguard Anduril's people, assets, and operations through integrated security solutions that encompass proactive risk management, crisis preparedness, actionable threat intelligence, thorough investigations, executive protection, and 24/7 global monitoring. We are committed to anticipating and mitigating risks, responding immediately to incidents, and fostering a resilient security culture that enables Anduril to innovate and operate confidently in a dynamic global environment. ABOUT THE JOB
The Executive Protection Administrative Specialist will provide essential administrative support to the Executive Protection team, focusing on travel coordination, calendar management, invoice audits, and overall logistical assistance. This role requires strong organizational, communication, data management, and teamwork skills, as the specialist will work closely with C-suite support staff to ensure seamless operations. WHAT YOU’LL DO
Support travel coordination for executives and EP personnel, including itinerary planning and reservations. Maintain and update EP team calendars to enable transparency and timely scheduling of appointments/ meetings. Support invoice audits to ensure accuracy and compliance with budgetary guidelines. Once approved by EP Leadership, complete the invoice payment process. Assist in the preparation of reports, presentations, and documentation for the Executive Protection team. Organize and maintain electronic files and databases related to travel and executive protection activities. Facilitate communication between the Executive Protection team and C-suite support staff to streamline operations. Assist with the planning and execution of security-related events and initiatives. Develop contingency plans for unexpected changes in travel or security situations, coordinating logistics as needed. Participate in team meetings and contribute to discussions on improving administrative and logistical processes. REQUIRED QUALIFICATIONS
Bachelor's degree in a related field or equivalent combination of education and experience. 3+ years of administrative support experience, preferably in a corporate or security environment. Strong organizational skills with the ability to manage multiple tasks and priorities effectively. Excellent written and verbal communication skills. Proficiency in data management and software applications, including Microsoft Office Suite. Strong attention to detail and accuracy in all tasks. Ability to work collaboratively in a team environment. Discretion and confidentiality in handling sensitive information. Must be a U.S. Person due to required access to U.S. export controlled information or facilities PREFERRED QUALIFICATIONS
Experience supporting C-suite executives or high-level management. Familiarity with security protocols and procedures. Knowledge of travel management software or tools. COMPENSATION AND BENEFITS
US Salary Range $70,000 — $105,000 USD The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on work experience, education and/or training, critical skills, and business considerations. Equity grants are included in the majority of full-time offers and are part of Anduril's total compensation package. Top-tier benefits for full-time employees. Platinum Healthcare Benefits: comprehensive medical, dental, and vision plans for U.S. roles; for UK roles, private medical insurance; for AUS roles, private health plan through Bupa (coverage is subsidized). Basic Life/AD&D and long-term disability insurance 100% covered, with option to purchase additional coverage for dependents. Generous holiday calendar and highly competitive PTO plans. 16 weeks of paid Caregiver & Wellness Leave. Family Planning & Parenting Support: fertility, adoption, and gestational carrier coverage. Mental Health Resources: free mental health resources 24/7, including therapy and life coaching. Professional development stipend for all employees. Daily meals and provisions in many offices; commuter benefits where available. Relocation assistance (depending on role eligibility). 401(k) retirement plan with traditional and Roth options (US roles only). The recruiter assigned to this role can share more information about compensation and benefits during the hiring process. Anduril is an equal-opportunity employer committed to a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or other protected characteristics as required by law. We encourage applications from minorities, women, Veterans, and people with disabilities. To view Anduril's candidate data privacy policy, please visit the following URL: https://anduril.com/applicant-privacy-notice/
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The Security Special Services Team encompasses Anduril's Crisis Management, Threat Intelligence, Investigations, Travel Security, GSOC and Executive Protection Divisions. Our mission is to safeguard Anduril's people, assets, and operations through integrated security solutions that encompass proactive risk management, crisis preparedness, actionable threat intelligence, thorough investigations, executive protection, and 24/7 global monitoring. We are committed to anticipating and mitigating risks, responding immediately to incidents, and fostering a resilient security culture that enables Anduril to innovate and operate confidently in a dynamic global environment. ABOUT THE JOB
The Executive Protection Administrative Specialist will provide essential administrative support to the Executive Protection team, focusing on travel coordination, calendar management, invoice audits, and overall logistical assistance. This role requires strong organizational, communication, data management, and teamwork skills, as the specialist will work closely with C-suite support staff to ensure seamless operations. WHAT YOU’LL DO
Support travel coordination for executives and EP personnel, including itinerary planning and reservations. Maintain and update EP team calendars to enable transparency and timely scheduling of appointments/ meetings. Support invoice audits to ensure accuracy and compliance with budgetary guidelines. Once approved by EP Leadership, complete the invoice payment process. Assist in the preparation of reports, presentations, and documentation for the Executive Protection team. Organize and maintain electronic files and databases related to travel and executive protection activities. Facilitate communication between the Executive Protection team and C-suite support staff to streamline operations. Assist with the planning and execution of security-related events and initiatives. Develop contingency plans for unexpected changes in travel or security situations, coordinating logistics as needed. Participate in team meetings and contribute to discussions on improving administrative and logistical processes. REQUIRED QUALIFICATIONS
Bachelor's degree in a related field or equivalent combination of education and experience. 3+ years of administrative support experience, preferably in a corporate or security environment. Strong organizational skills with the ability to manage multiple tasks and priorities effectively. Excellent written and verbal communication skills. Proficiency in data management and software applications, including Microsoft Office Suite. Strong attention to detail and accuracy in all tasks. Ability to work collaboratively in a team environment. Discretion and confidentiality in handling sensitive information. Must be a U.S. Person due to required access to U.S. export controlled information or facilities PREFERRED QUALIFICATIONS
Experience supporting C-suite executives or high-level management. Familiarity with security protocols and procedures. Knowledge of travel management software or tools. COMPENSATION AND BENEFITS
US Salary Range $70,000 — $105,000 USD The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on work experience, education and/or training, critical skills, and business considerations. Equity grants are included in the majority of full-time offers and are part of Anduril's total compensation package. Top-tier benefits for full-time employees. Platinum Healthcare Benefits: comprehensive medical, dental, and vision plans for U.S. roles; for UK roles, private medical insurance; for AUS roles, private health plan through Bupa (coverage is subsidized). Basic Life/AD&D and long-term disability insurance 100% covered, with option to purchase additional coverage for dependents. Generous holiday calendar and highly competitive PTO plans. 16 weeks of paid Caregiver & Wellness Leave. Family Planning & Parenting Support: fertility, adoption, and gestational carrier coverage. Mental Health Resources: free mental health resources 24/7, including therapy and life coaching. Professional development stipend for all employees. Daily meals and provisions in many offices; commuter benefits where available. Relocation assistance (depending on role eligibility). 401(k) retirement plan with traditional and Roth options (US roles only). The recruiter assigned to this role can share more information about compensation and benefits during the hiring process. Anduril is an equal-opportunity employer committed to a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or other protected characteristics as required by law. We encourage applications from minorities, women, Veterans, and people with disabilities. To view Anduril's candidate data privacy policy, please visit the following URL: https://anduril.com/applicant-privacy-notice/
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