Georgetown University
Overview
The Analyst of Payables Systems is responsible for administration and operational support of payables systems, software, and processes used for outbound payments, including the administration of the University’s procurement card program. The Analyst serves as a team member on the Revenue, Receivables, and Payables Systems team, supporting multi-departmental efforts on payables systems and the utilization of existing systems to meet the University’s needs.
Responsibilities
Business process design and redesign, systems security, and management of interfaces between systems.
Assist with the deployment of new and upgraded systems and processes.
Iterative efforts to make systemic and process improvements.
Understand security for all payables systems, including system security and data integrity.
Maintain integrations with banking partner and artificial intelligence system.
Development and implementation of standard operating procedures, control procedures, and schedules.
Monitor activity and usage patterns in support of Internal Audit and identify potential elements of fraud.
Administration of the University’s Procurement Card Program, including:
Design, implement, and oversee processes by which procurement cards are issued, suspended, revoked, and modified, including credit card limits, and handling all inquiries and requests for service.
Review and reconciliation of procurement card transactions to ensure compliance with University policies, and provide guidance to departments on procurement card purchases of goods and services.
Make iterative improvements to the procurement card training program for new users.
Procurement card reporting, analytics and communication to card holders and management.
System maintenance, upgrades, and integrations.
Liaise between the University, the credit card provider and cardholders.
Support multi-departmental efforts on payables systems and the utilization of existing systems.
Staying abreast of the landscape of systems available for payables management, making recommendations to management regarding new systems to adopt.
Work Interactions The Analyst will report to the Associate Director of Payables Systems and will work closely with the Associate Director of Accounts Payable to ensure payment systems and processes meet payable standards, and that appropriate reporting of payment activity is available. The position will interact with staff across various levels within the University, providing guidance and recommendations to departments on procurement card policies and the purchases of goods and services. The position will work closely with University Information Systems, Purchasing and Contracts, and General Accounting. The Analyst will support multi-departmental efforts on payables systems and current utilization of existing systems, and will also provide recommendations on payables policies and partners that will support the optimal combination of operational efficiency, security, cost, and return on investment. The Analyst is expected to be extensively cross-trained and able to perform the full range of Payables Systems activities with consistent accuracy, timeliness and dedication to superior customer service and problem solving.
Requirements and Qualifications
Bachelor’s degree
2 years’ experience in a finance, accounting, or business operation
Excellent oral and written communication skills
Preferred Qualifications
Advanced degree in business, finance, accounting, technology management, or related field
Experience in a higher education environment
Experience with project management
Experience with travel & expense management
Experience with corporate card administration and tools
Experience with Workday Financials
Work Mode Designation This position has been designated as Remote. Work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation.
Pay Range The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$44,022.00 - $73,406.80
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Submission Guidelines Please note that to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu. Need some assistance with the application process? Please call 202-687-2500. For more information about Georgetown Works and benefits, please visit the Georgetown Works website.
EEO Statement Georgetown University is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
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Responsibilities
Business process design and redesign, systems security, and management of interfaces between systems.
Assist with the deployment of new and upgraded systems and processes.
Iterative efforts to make systemic and process improvements.
Understand security for all payables systems, including system security and data integrity.
Maintain integrations with banking partner and artificial intelligence system.
Development and implementation of standard operating procedures, control procedures, and schedules.
Monitor activity and usage patterns in support of Internal Audit and identify potential elements of fraud.
Administration of the University’s Procurement Card Program, including:
Design, implement, and oversee processes by which procurement cards are issued, suspended, revoked, and modified, including credit card limits, and handling all inquiries and requests for service.
Review and reconciliation of procurement card transactions to ensure compliance with University policies, and provide guidance to departments on procurement card purchases of goods and services.
Make iterative improvements to the procurement card training program for new users.
Procurement card reporting, analytics and communication to card holders and management.
System maintenance, upgrades, and integrations.
Liaise between the University, the credit card provider and cardholders.
Support multi-departmental efforts on payables systems and the utilization of existing systems.
Staying abreast of the landscape of systems available for payables management, making recommendations to management regarding new systems to adopt.
Work Interactions The Analyst will report to the Associate Director of Payables Systems and will work closely with the Associate Director of Accounts Payable to ensure payment systems and processes meet payable standards, and that appropriate reporting of payment activity is available. The position will interact with staff across various levels within the University, providing guidance and recommendations to departments on procurement card policies and the purchases of goods and services. The position will work closely with University Information Systems, Purchasing and Contracts, and General Accounting. The Analyst will support multi-departmental efforts on payables systems and current utilization of existing systems, and will also provide recommendations on payables policies and partners that will support the optimal combination of operational efficiency, security, cost, and return on investment. The Analyst is expected to be extensively cross-trained and able to perform the full range of Payables Systems activities with consistent accuracy, timeliness and dedication to superior customer service and problem solving.
Requirements and Qualifications
Bachelor’s degree
2 years’ experience in a finance, accounting, or business operation
Excellent oral and written communication skills
Preferred Qualifications
Advanced degree in business, finance, accounting, technology management, or related field
Experience in a higher education environment
Experience with project management
Experience with travel & expense management
Experience with corporate card administration and tools
Experience with Workday Financials
Work Mode Designation This position has been designated as Remote. Work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation.
Pay Range The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$44,022.00 - $73,406.80
Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.
Submission Guidelines Please note that to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu. Need some assistance with the application process? Please call 202-687-2500. For more information about Georgetown Works and benefits, please visit the Georgetown Works website.
EEO Statement Georgetown University is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.
#J-18808-Ljbffr