Oglethorpe University
Assistant Director of Stewardship and Events
Oglethorpe University, Atlanta, Georgia, United States, 30383
Overview
The Assistant Director of Stewardship and Events reports to the Senior Director of Alumni Engagement and Giving and is responsible for developing and executing a comprehensive stewardship program that fosters meaningful relationships with donors and alumni, including but not limited to acknowledgement letters, impact reports, and special events. This role ensures donors and key constituents feel informed, appreciated, and engaged through thoughtful communication, strategic events, and personalized recognition efforts. Responsibilities
Stewardship: Develop and oversee a comprehensive donor stewardship strategy, including gift acknowledgments, endowment reports, recognition societies, and impact reporting; oversee donor recognition programs, including naming opportunities, giving societies, and personalized engagement touchpoints; collaborate with frontline fundraisers to support tailored stewardship plans for major donors; analyze stewardship data to evaluate the effectiveness of activities and refine approaches accordingly; collaborate with program, development, and executive teams to tailor site visits that align with donor interests and organizational priorities; coordinate back-end logistics for site visits, including booking space on campus, ordering catering when necessary, and coordinating with students. Event Planning and Execution: Plan, coordinate, and execute high-impact stewardship events, including donor recognition events, campaign celebrations, presidential receptions, and volunteer appreciation events; develop detailed event timelines, run-of-show documents, and contingency plans to ensure seamless execution; facilitate and contribute to event planning meetings, brainstorming sessions, and post-event debriefs to support continuous improvement in event execution and donor engagement. Writing and Communications: Write general use acknowledgement letters and refresh them every quarter for the Advancement Operations team to use; draft personalized, timely, and meaningful acknowledgment letters for leadership, ensuring accuracy, tone, and alignment with donor intent; produce stewardship communications such as donor spotlights, annual impact reports, and endowment reports in collaboration with the Advancement Operations and Marketing teams; write compelling and customized content for a variety of stewardship and event-related communications, including event scripts and remarks for senior leaders, talking points for the Vice President for Advancement and other stakeholders, invitations, event follow-up communications, and promotional materials; ensure a consistent, professional tone and alignment with institutional messaging across all materials; partner with the communications team to ensure proper branding and visual storytelling in all stewardship pieces and event collateral. Additional Responsibilities: Provide support from the Office of Advancement and Alumni Engagement for cross-collaborative campus events, including, but not limited to, the Rikard Lecture Series, Oglethorpe Day, and Commencement; provide hands-on event support to the Office of Alumni Engagement for annual events such as Alumni Weekend, Evening of Holiday Enchantment, and City Tours. Qualifications
Bachelor’s degree in nonprofit management, communications, marketing, or related field preferred. Minimum of 3 years of experience in donor relations, development, and event planning. Proven success in developing and executing stewardship strategies and events. Exceptional written and verbal communication skills. Strong organizational and project management abilities; attention to detail is a must. Proficiency in CRM systems (e.g., Raiser’s Edge, Salesforce) and event management platforms. Ability to work flexible hours, including evenings and weekends, as needed for events. Appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of many social, economic, cultural, ideological, racial, and ethnic backgrounds. Strong initiative, creativity, and attention to detail. Demonstrated ability to work in a team-oriented environment. Job details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Other Industries: Higher Education
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The Assistant Director of Stewardship and Events reports to the Senior Director of Alumni Engagement and Giving and is responsible for developing and executing a comprehensive stewardship program that fosters meaningful relationships with donors and alumni, including but not limited to acknowledgement letters, impact reports, and special events. This role ensures donors and key constituents feel informed, appreciated, and engaged through thoughtful communication, strategic events, and personalized recognition efforts. Responsibilities
Stewardship: Develop and oversee a comprehensive donor stewardship strategy, including gift acknowledgments, endowment reports, recognition societies, and impact reporting; oversee donor recognition programs, including naming opportunities, giving societies, and personalized engagement touchpoints; collaborate with frontline fundraisers to support tailored stewardship plans for major donors; analyze stewardship data to evaluate the effectiveness of activities and refine approaches accordingly; collaborate with program, development, and executive teams to tailor site visits that align with donor interests and organizational priorities; coordinate back-end logistics for site visits, including booking space on campus, ordering catering when necessary, and coordinating with students. Event Planning and Execution: Plan, coordinate, and execute high-impact stewardship events, including donor recognition events, campaign celebrations, presidential receptions, and volunteer appreciation events; develop detailed event timelines, run-of-show documents, and contingency plans to ensure seamless execution; facilitate and contribute to event planning meetings, brainstorming sessions, and post-event debriefs to support continuous improvement in event execution and donor engagement. Writing and Communications: Write general use acknowledgement letters and refresh them every quarter for the Advancement Operations team to use; draft personalized, timely, and meaningful acknowledgment letters for leadership, ensuring accuracy, tone, and alignment with donor intent; produce stewardship communications such as donor spotlights, annual impact reports, and endowment reports in collaboration with the Advancement Operations and Marketing teams; write compelling and customized content for a variety of stewardship and event-related communications, including event scripts and remarks for senior leaders, talking points for the Vice President for Advancement and other stakeholders, invitations, event follow-up communications, and promotional materials; ensure a consistent, professional tone and alignment with institutional messaging across all materials; partner with the communications team to ensure proper branding and visual storytelling in all stewardship pieces and event collateral. Additional Responsibilities: Provide support from the Office of Advancement and Alumni Engagement for cross-collaborative campus events, including, but not limited to, the Rikard Lecture Series, Oglethorpe Day, and Commencement; provide hands-on event support to the Office of Alumni Engagement for annual events such as Alumni Weekend, Evening of Holiday Enchantment, and City Tours. Qualifications
Bachelor’s degree in nonprofit management, communications, marketing, or related field preferred. Minimum of 3 years of experience in donor relations, development, and event planning. Proven success in developing and executing stewardship strategies and events. Exceptional written and verbal communication skills. Strong organizational and project management abilities; attention to detail is a must. Proficiency in CRM systems (e.g., Raiser’s Edge, Salesforce) and event management platforms. Ability to work flexible hours, including evenings and weekends, as needed for events. Appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of many social, economic, cultural, ideological, racial, and ethnic backgrounds. Strong initiative, creativity, and attention to detail. Demonstrated ability to work in a team-oriented environment. Job details
Seniority level: Mid-Senior level Employment type: Full-time Job function: Other Industries: Higher Education
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