Washington College
Assistant Director, Campus Events & Conference Services
Washington College, Chestertown, Maryland, United States, 21620
Overview
Assistant Director, Campus Events & Conference Services
at Washington College. This role supports planning, coordination, and execution of internal and external events, leads initiatives to attract external rentals, enhances client engagement, and aims to increase rental revenue while ensuring events meet institutional standards of quality, professionalism, and strategic alignment. Primary Responsibilities
Event Planning & Execution: Collaborate with campus departments (including Advancement, Alumni Relations, and Academic Affairs) to conceptualize and plan mission-aligned events. Develop detailed event timelines, budgets, and operational plans. Manage logistics including venue coordination, catering, audiovisual setup, staffing, and event materials. Oversee RSVP systems, track attendance, and maintain accurate event data. Process invoices and coordinate invoicing information for outside clients with the business office. On-Site Event Management: Lead on-site event execution, including setup, breakdown, vendor coordination, and staff supervision (including student workers). Troubleshoot and resolve issues in real time to ensure smooth operations. Post-Event Evaluation: Conduct post-event analysis to measure success, identify areas for improvement, and provide recommendations for future events. Compile and present post-event reports to stakeholders and relevant departments. External Events & Conference Services: Market and manage year-round facility rentals to external clients in alignment with the College’s mission and policies. Develop and maintain relationships with community organizations, professional associations, and corporate partners to generate new business. Respond to inquiries and RFPs, lead site tours, and manage client communications from initial contact through contract execution and event completion. Collaborate with campus service departments (e.g., Facilities, IT, Dining) to coordinate support for external clients. Marketing & Outreach: Develop and implement marketing strategies to promote Washington College’s event spaces and services. Oversee the creation of promotional materials, website content, and social media campaigns. Represent the College at industry trade shows, conferences, and networking events. Other Duties: Support major campus-wide events as needed. Perform other responsibilities as assigned by the Director. Qualifications
At least 3 years of experience in event planning and conference services, preferably within a higher education or nonprofit setting. Strong organizational, interpersonal, and problem-solving skills. Proficiency with event management tools and office productivity software (e.g., Microsoft Office Suite, Ad Astra). Ability to manage multiple projects in a fast-paced environment.
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Assistant Director, Campus Events & Conference Services
at Washington College. This role supports planning, coordination, and execution of internal and external events, leads initiatives to attract external rentals, enhances client engagement, and aims to increase rental revenue while ensuring events meet institutional standards of quality, professionalism, and strategic alignment. Primary Responsibilities
Event Planning & Execution: Collaborate with campus departments (including Advancement, Alumni Relations, and Academic Affairs) to conceptualize and plan mission-aligned events. Develop detailed event timelines, budgets, and operational plans. Manage logistics including venue coordination, catering, audiovisual setup, staffing, and event materials. Oversee RSVP systems, track attendance, and maintain accurate event data. Process invoices and coordinate invoicing information for outside clients with the business office. On-Site Event Management: Lead on-site event execution, including setup, breakdown, vendor coordination, and staff supervision (including student workers). Troubleshoot and resolve issues in real time to ensure smooth operations. Post-Event Evaluation: Conduct post-event analysis to measure success, identify areas for improvement, and provide recommendations for future events. Compile and present post-event reports to stakeholders and relevant departments. External Events & Conference Services: Market and manage year-round facility rentals to external clients in alignment with the College’s mission and policies. Develop and maintain relationships with community organizations, professional associations, and corporate partners to generate new business. Respond to inquiries and RFPs, lead site tours, and manage client communications from initial contact through contract execution and event completion. Collaborate with campus service departments (e.g., Facilities, IT, Dining) to coordinate support for external clients. Marketing & Outreach: Develop and implement marketing strategies to promote Washington College’s event spaces and services. Oversee the creation of promotional materials, website content, and social media campaigns. Represent the College at industry trade shows, conferences, and networking events. Other Duties: Support major campus-wide events as needed. Perform other responsibilities as assigned by the Director. Qualifications
At least 3 years of experience in event planning and conference services, preferably within a higher education or nonprofit setting. Strong organizational, interpersonal, and problem-solving skills. Proficiency with event management tools and office productivity software (e.g., Microsoft Office Suite, Ad Astra). Ability to manage multiple projects in a fast-paced environment.
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