State of Oregon
Office Specialist 2 (Pendleton)
Are you highly organized, detail-oriented, and skilled at keeping operations running smoothly? We are seeking an Office Specialist 2 to join our team and provide vital support to the Correctional Rehabilitation Manager and institution staff at Eastern Oregon Correctional Institution (EOCI) in Pendleton, Oregon. In this role, you'll perform a wide range of secretarial, technical, and administrative tasks that are essential to the success of our institution's daily operations. As part of your responsibilities, you will serve as a key point of contactproviding professional communication and support between the institution, the public, and visitors. This includes serving as a back-up Receptionist, where you will welcome and process visitors, support staff with outgoing communications, respond to first-line inquiries, and ensure smooth telephone and in-person interactions. You'll also provide clerical assistance to staff across the institution and gain knowledge not only of general operations, but also of the specialized services within Correctional Rehabilitation. This position is an excellent opportunity for someone who thrives in a dynamic environment, enjoys building professional connections, and takes pride in being a dependable resource for both staff and the public. If you are adaptable, professional, and ready to contribute to meaningful work, we encourage you to apply. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. Minimum Qualifications
You must meet one of the following: Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. Requested Skills
We are seeking candidates who demonstrate: Experience providing administrative or clerical support in a fast-paced office or institutional environment. Strong verbal and written communication skills, with the ability to handle sensitive or confidential information appropriately. Excellent organizational and time management skills, including the ability to balance multiple tasks and meet deadlines. Customer service skills, especially in managing challenging or sensitive interactions with professionalism. Experience working as a receptionist or first point of contact, including phone and in-person communication. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) or similar tools. Ability to remain calm and professional under pressure. Flexibility and adaptability when responding to changing priorities or unexpected situations. The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%. The State of Oregon provides a generous benefit package, which includes: Family health, vision, and dental insurance Vacation, sick leave, and 11 paid holidays 21 days paid military leave for national guard and reserve components Optional short and long-term disability Term life insurance Fully paid retirement program Oregon Saving Growth Plan Flexible spending accounts for health and childcare And more The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information. The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number. Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov Reference Number: 186516
Are you highly organized, detail-oriented, and skilled at keeping operations running smoothly? We are seeking an Office Specialist 2 to join our team and provide vital support to the Correctional Rehabilitation Manager and institution staff at Eastern Oregon Correctional Institution (EOCI) in Pendleton, Oregon. In this role, you'll perform a wide range of secretarial, technical, and administrative tasks that are essential to the success of our institution's daily operations. As part of your responsibilities, you will serve as a key point of contactproviding professional communication and support between the institution, the public, and visitors. This includes serving as a back-up Receptionist, where you will welcome and process visitors, support staff with outgoing communications, respond to first-line inquiries, and ensure smooth telephone and in-person interactions. You'll also provide clerical assistance to staff across the institution and gain knowledge not only of general operations, but also of the specialized services within Correctional Rehabilitation. This position is an excellent opportunity for someone who thrives in a dynamic environment, enjoys building professional connections, and takes pride in being a dependable resource for both staff and the public. If you are adaptable, professional, and ready to contribute to meaningful work, we encourage you to apply. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. Minimum Qualifications
You must meet one of the following: Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience. Requested Skills
We are seeking candidates who demonstrate: Experience providing administrative or clerical support in a fast-paced office or institutional environment. Strong verbal and written communication skills, with the ability to handle sensitive or confidential information appropriately. Excellent organizational and time management skills, including the ability to balance multiple tasks and meet deadlines. Customer service skills, especially in managing challenging or sensitive interactions with professionalism. Experience working as a receptionist or first point of contact, including phone and in-person communication. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) or similar tools. Ability to remain calm and professional under pressure. Flexibility and adaptability when responding to changing priorities or unexpected situations. The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%. The State of Oregon provides a generous benefit package, which includes: Family health, vision, and dental insurance Vacation, sick leave, and 11 paid holidays 21 days paid military leave for national guard and reserve components Optional short and long-term disability Term life insurance Fully paid retirement program Oregon Saving Growth Plan Flexible spending accounts for health and childcare And more The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information. The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process. If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number. Recruiter: Stephanie Johnston, Stephanie.M.Johnston@doc.oregon.gov Reference Number: 186516