City of Port Hueneme, CA
Customer Service Representative
City of Port Hueneme, CA, Port Hueneme, California, United States, 93041
Salary :
$46,737.60 - $60,777.60 Annually Location :
Port Hueneme, CA Job Type:
Full Time Job Number:
2025EG09032025 Department:
Finance Opening Date:
09/03/2025 Closing Date:
10/3/2025 11:59 PM Pacific
Definition of Position Summary Description
Under general supervision of assigned supervisory or management staff, serves as a front-line position with responsibility for performing a variety of customer service duties involved with the public in accepting and processing payments for utility bills, rents, permits, and all funds received; processes applications for new utility services; provides information and assistance to customers, the general public, and other City staff and departments; performs a wide variety of data entry, billing, and public contact work; maintains files and records; and performs related work as required.
Example of Duties REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Provides a variety of customer service and assistance to the general public, City staff, and outside agencies. Collects payments for various types of City services including utility payments, rents, and business license fees; posts, receipts, and balances revenues received; balances cash drawer daily; receives payments on accounts and issues receipts. Posts financial transactions to automated accounting systems. Receives and responds to inquiries, requests, and complaints from property owners, vendors, providers, recipients, and others in person or by phone; researches account records; may provide explanation of procedures and processes; solves customers issues and answers customer questions including billing questions. Processes the starting and stopping of customer utility service requests. Performs a variety of general clerical and administrative tasks in support of work unit operations; operates typewriters, personal computers, copiers and other office equipment; composes routine correspondence and/or prepares notices/forms of action taken; researches forwarding addresses on returned bills, and/or correspondence. Utilizes various computer applications and software packages; enters and maintains data; generates reports from a database or network system; creates documents using word processing or spreadsheet software. Copies, compiles, collates, records, files, enters, and/or stores data and information such as that associated with billings, vouchers, ledgers, general instructions, journals, inventory forms, letters, and reference data. Serves as receptionist including screening and directing calls; opens, sorts, and distributes mail. Performs related duties as assigned.
Typical Qualifications QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of
:
Customer service techniques, practices, and principles.
Bookkeeping principles, practices, and techniques.
The use of manual and/or automated accounting systems.
Information storage and retrieval techniques.
Methods and techniques of cash handling.
Principles and practices of public relations.
Principles and procedures of record keeping and filing.
Data compilation techniques.
Basic mathematical principles.
Methods and techniques of proper phone etiquette.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Ability to
:
Perform a variety of customer services and office support duties and activities.
Handle a diverse set of customer comments, inquiries and complaints in a polite and professional manner.
Operate office equipment including adding machine by touch, two-way radio, computers and supporting word processing, spreadsheet, and database applications.
Learn City and department policies and procedures related to assigned bookkeeping/statistical-record keeping functions.
Apply basic bookkeeping and/or routine statistical principles, practices and techniques.
Use automated information storage and retrieval equipment.
Collect and compile data to prepare simple reports, maintain accurate records and document actions taken, and proofread and/or edit for errors in input and/or arithmetical computation.
Apply principles of rational systems, interpret instructions furnished in written, oral, diagrammatic, or schedule form, and exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties that are often characterized by frequent change.
Organize and prioritize work assignments.
Perform mathematical calculations quickly and accurately.
Maintain confidentiality of information.
Recognize and respect limit of authority and responsibility.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines Education/Training
: Equivalent to the completion of the twelfth grade supplemented by college level course work or vocational training in accounting or bookkeeping. Experience
: One year experience and/or training involving customer service, cash handling, and accounts receivable/payable. Other Requirements
: Bilingual skills are desirable. Supplemental Information PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
Environment
:
Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.
Physical
:
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks may involve the ability to exert very moderate, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Vision
:
See in the normal visual range with or without correction.
Hearing
:
Hear in the normal audio range with or without correction. SEIU Group
CalPERS Retirement: 2.7% @ 55 for classic CalPERS members; 2% @ 62, highest average 36 consecutive months for new CalPERS members.
Tier II Benefit credits to be used toward health, dental, and vision plans:
$1,625 per month for employee plus two or more dependents $1,390 per month for employee plus one dependent $1,125 per month for employee only -or-
Cafeteria Plan to opt out of health insurance - $500 per month. Amount not used will be paid to the employee on a bi-weekly schedule.
LEAVES 172 hours annual leave for less than 5 years of service with progressive accruals
PAID HOLIDAYS 13 + 2 Floating holidays
OTHER Life Insurance - 50,000 life insurance policy, premium paid by City STD/LTD - Salary continuation plan - premium paid by City Tuition Reimbursement - $3,000 per fiscal year after probationary period is complete Work Schedule: 9/80 Alternative Work Schedule One year probationary period The City participates in Social Security and Medicare Deferred Compensation - Employer will match up to 3% of base pay per pay period 01
What is the highest level of education you have completed?
High School Diploma or GED Equivalent Some College or Community College Master's Degree Doctorate Degree
02
List any college-level courses you have completed in accounting, finance, or a related field? Include the name of the school you attended 03
How many years of experience do you have in performing bookkeeping, cash handling, and accounts receivable/payable?
Less than two (2) years At least two (2) years but less than four (3) years At least three (3) years but less than four (4) years Four (4) years or more
04
How many years of billing experience do you have?
Less than two (2) years At least two (2) years but less than three (3) Three (3) years or greater
05
Please describe your experience in delivering exceptional customer service. 06
How many years of cash handling and reconciliation experience do you have?
Less than two (2) years At least two (2) years but less than three (3) years Three (3) year or greater
07
Do you have experience working for a City, County or government agency?
Yes No
08
Which of the following best describes your skill level utilizing Microsoft Excel?
None Beginner (data entry, creating tables, sorting data) Intermediate (creating formulas, linking workbooks) Advanced (use pivot tables, logical function, macros)
09
Describe your experience using a financial system including type of software, name of employer and dates of employment. If no experience, please type N/A. 10
Describe your experience using a utility and/or billing system including type of software, name of employer and dates of employment. If no experience, please type N/A. 11
Please list your bilingual communication skills in Spanish/English? (Please check all that apply.)
None Conversational in verbal communication Fluent in verbal communication Fluent in written communication
Required Question
$46,737.60 - $60,777.60 Annually Location :
Port Hueneme, CA Job Type:
Full Time Job Number:
2025EG09032025 Department:
Finance Opening Date:
09/03/2025 Closing Date:
10/3/2025 11:59 PM Pacific
Definition of Position Summary Description
Under general supervision of assigned supervisory or management staff, serves as a front-line position with responsibility for performing a variety of customer service duties involved with the public in accepting and processing payments for utility bills, rents, permits, and all funds received; processes applications for new utility services; provides information and assistance to customers, the general public, and other City staff and departments; performs a wide variety of data entry, billing, and public contact work; maintains files and records; and performs related work as required.
Example of Duties REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Provides a variety of customer service and assistance to the general public, City staff, and outside agencies. Collects payments for various types of City services including utility payments, rents, and business license fees; posts, receipts, and balances revenues received; balances cash drawer daily; receives payments on accounts and issues receipts. Posts financial transactions to automated accounting systems. Receives and responds to inquiries, requests, and complaints from property owners, vendors, providers, recipients, and others in person or by phone; researches account records; may provide explanation of procedures and processes; solves customers issues and answers customer questions including billing questions. Processes the starting and stopping of customer utility service requests. Performs a variety of general clerical and administrative tasks in support of work unit operations; operates typewriters, personal computers, copiers and other office equipment; composes routine correspondence and/or prepares notices/forms of action taken; researches forwarding addresses on returned bills, and/or correspondence. Utilizes various computer applications and software packages; enters and maintains data; generates reports from a database or network system; creates documents using word processing or spreadsheet software. Copies, compiles, collates, records, files, enters, and/or stores data and information such as that associated with billings, vouchers, ledgers, general instructions, journals, inventory forms, letters, and reference data. Serves as receptionist including screening and directing calls; opens, sorts, and distributes mail. Performs related duties as assigned.
Typical Qualifications QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of
:
Customer service techniques, practices, and principles.
Bookkeeping principles, practices, and techniques.
The use of manual and/or automated accounting systems.
Information storage and retrieval techniques.
Methods and techniques of cash handling.
Principles and practices of public relations.
Principles and procedures of record keeping and filing.
Data compilation techniques.
Basic mathematical principles.
Methods and techniques of proper phone etiquette.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Ability to
:
Perform a variety of customer services and office support duties and activities.
Handle a diverse set of customer comments, inquiries and complaints in a polite and professional manner.
Operate office equipment including adding machine by touch, two-way radio, computers and supporting word processing, spreadsheet, and database applications.
Learn City and department policies and procedures related to assigned bookkeeping/statistical-record keeping functions.
Apply basic bookkeeping and/or routine statistical principles, practices and techniques.
Use automated information storage and retrieval equipment.
Collect and compile data to prepare simple reports, maintain accurate records and document actions taken, and proofread and/or edit for errors in input and/or arithmetical computation.
Apply principles of rational systems, interpret instructions furnished in written, oral, diagrammatic, or schedule form, and exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties that are often characterized by frequent change.
Organize and prioritize work assignments.
Perform mathematical calculations quickly and accurately.
Maintain confidentiality of information.
Recognize and respect limit of authority and responsibility.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work. Education and Experience Guidelines Education/Training
: Equivalent to the completion of the twelfth grade supplemented by college level course work or vocational training in accounting or bookkeeping. Experience
: One year experience and/or training involving customer service, cash handling, and accounts receivable/payable. Other Requirements
: Bilingual skills are desirable. Supplemental Information PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.
Environment
:
Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.
Physical
:
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks may involve the ability to exert very moderate, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Vision
:
See in the normal visual range with or without correction.
Hearing
:
Hear in the normal audio range with or without correction. SEIU Group
CalPERS Retirement: 2.7% @ 55 for classic CalPERS members; 2% @ 62, highest average 36 consecutive months for new CalPERS members.
Tier II Benefit credits to be used toward health, dental, and vision plans:
$1,625 per month for employee plus two or more dependents $1,390 per month for employee plus one dependent $1,125 per month for employee only -or-
Cafeteria Plan to opt out of health insurance - $500 per month. Amount not used will be paid to the employee on a bi-weekly schedule.
LEAVES 172 hours annual leave for less than 5 years of service with progressive accruals
PAID HOLIDAYS 13 + 2 Floating holidays
OTHER Life Insurance - 50,000 life insurance policy, premium paid by City STD/LTD - Salary continuation plan - premium paid by City Tuition Reimbursement - $3,000 per fiscal year after probationary period is complete Work Schedule: 9/80 Alternative Work Schedule One year probationary period The City participates in Social Security and Medicare Deferred Compensation - Employer will match up to 3% of base pay per pay period 01
What is the highest level of education you have completed?
High School Diploma or GED Equivalent Some College or Community College Master's Degree Doctorate Degree
02
List any college-level courses you have completed in accounting, finance, or a related field? Include the name of the school you attended 03
How many years of experience do you have in performing bookkeeping, cash handling, and accounts receivable/payable?
Less than two (2) years At least two (2) years but less than four (3) years At least three (3) years but less than four (4) years Four (4) years or more
04
How many years of billing experience do you have?
Less than two (2) years At least two (2) years but less than three (3) Three (3) years or greater
05
Please describe your experience in delivering exceptional customer service. 06
How many years of cash handling and reconciliation experience do you have?
Less than two (2) years At least two (2) years but less than three (3) years Three (3) year or greater
07
Do you have experience working for a City, County or government agency?
Yes No
08
Which of the following best describes your skill level utilizing Microsoft Excel?
None Beginner (data entry, creating tables, sorting data) Intermediate (creating formulas, linking workbooks) Advanced (use pivot tables, logical function, macros)
09
Describe your experience using a financial system including type of software, name of employer and dates of employment. If no experience, please type N/A. 10
Describe your experience using a utility and/or billing system including type of software, name of employer and dates of employment. If no experience, please type N/A. 11
Please list your bilingual communication skills in Spanish/English? (Please check all that apply.)
None Conversational in verbal communication Fluent in verbal communication Fluent in written communication
Required Question